July 2012

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

July 23, 2012

President Jack Wall presided and called the meeting to order.  A quorum was attained. 

Present were: Margie Wells, Ellie Roe, Ralph Roe, Kamala Bauers, Anne Pendrak, Betty Lineberry, Jack Wall, Karin Grosshans, and Dede McGrath.

Minutes:  The minutes from May 28, 2015, were not reviewed at the June and July meetings and will need to be approved at the August meeting.  No minutes were available for the June 25, 2015, meeting; the President read from his meeting notes for the June meeting.

Treasurers’ Reports: 

General Fund:  Treasurer Karin Grosshans reported that the balance as of June 25, 2015, was 1884.21.  Activity for June included a deposit from the food sales from Lands Sake and two disbursements for bills from Lands Sake.  There was no activity for July and the balance remains at $1884.21.  Her report is attached and incorporated by reference.

County Professional Support Fund:  Treasurer Karin Grosshans that the balance was $3292.50.  Two checks were written in June and one in July for intern payments.  Her report is attached and incorporated by reference.

Park Fund:  Park Treasurer Betty Lineberry reported that the checking account balance was $18,468.07 and the total account balance was $21,981.32.  Her report is attached and incorporated by reference.  She reported that we had received $14,000 from the Town for the pavilion and had disbursed $11,916 to Streamline.  She reported that we made approximately $79 from food and donations and $10 for raffle at 4^th of July Celebration.

           

Old Business:

Park Benefit Concert Report:  Betty reported that the benefit concert would be held on Sep. 15 at the FCHS Auditorium with food served from 5-7 pm and music starting at 7 pm.  We will be doing food, whole baked goods sale, and a silent auction.  There will be two bands: Compton Band and Ashley Blankenship & Blades of Blue.  Estimated costs are approximately $1386.00 and include payments to the bands, sound system, printing, facility rental, food supplies, and incidentals.  Betty estimated we have a potential to raise $10,000 from the concert.  Betty assigned various duties and responsibilities as well as ticket selling and advertizing dates.  Tickets were dispersed to members to sell. 

            Betty also reported that the drawing for the paper art work would be held Sep 15 at the concert. 

            Lastly Betty reported that the next movie in the park would be held Sat., Aug. 18, at approximately 9:00 pm.  The movie is “Stand By Me”.  Set up will begin at 7:30 pm.  Help is needed.  This will be the last movie of the season.

Park Planning Committee Report: 

Pavilion:  Betty Lineberry reported that the Town had agreed to give us $14,000 towards the pavilion, and that with the income from the concert and other donations and pledges, we can now complete the pavilion this year.  Betty read a list of expenses and incomes (including what was estimated could come from the benefit concert in Sep.) that were pending and presented a budget for the completion of the park pavilion. Roof color, siding wood and stone were chosen. 

A motion was made, seconded, and approved to accept the Park Pavilion budget as presented.

Land’s Sake! 2012:  Karin also gave a report on income vs. expenses for Lands Sake and indicated that we had a net loss of $198.72.  It was decided to have a discussion regarding Lands Sake at the October meeting. 

Putt-Putt Challenge:  Dede reported that we had a new entry for the Putt-Putt challenge this year, and 3 old holes returned.  Hollandsworth & Voce Maintenance Department entered a hole shaped like a banjo.  They won the President’s and People’s Choice Trophies.  Dede will be getting the plaques on the trophies updated.  Dede reported that we raise approximately $100 and have approximately $35 in expenses.  She thanked Anne for her help.

Community In Schools:  Jack reported that the Community in Schools program is still continuing.  They need to conduct a Needs and Source Assessment.

TEA-21:  Work has begun on the first phases of the TEA-21 grant.  It was suggested that we put an article in the newspaper as it was PFF that got the grant.  The project should be done by the end of Sep, however, phases 3 & 4 may not get started as the grant was for $1 million and they have spent more than estimated.

New Business: 

Trellis Stage Name:  Discussion was held regarding naming the small stage build by the Traynhams.   It was decided to wait until the pavilion was built then have a name the stages contest.  It was decided to try for a spring date, perhaps coinciding with a ribbon cutting ceremony.

VA’s Blue Ridge Music Festival:  Randall reported that they are working on another music festival possibly the end of May/beginning of June 2013.  The festival would be 10-days long.  Volunteers would be needed to house musicians.  They may expand into the region and not just to Floyd.  The artistic director is David Stewart Wiley.  Randall indicated that they would need approximately $80,000; they have $13,000 now.

Floyd Tourism Initiative:  Jack reported that the County was trying to get the Chamber of Commerce to take responsibility for the first year of the Tourism Initiative as they need a corporate umbrella.  The Chamber is reluctant due to liability issues, staffing, etc.

Drumming in the Park:  Kamala presented a proposal to sponsor “Drumming in the Park” (a drumming event that is open to the public) and to cover the $100 park deposit.  A motion was made, seconded and passed that the PFF would sponsor the Drumming in the Park and pay the $100 park use deposit.  Margie will be Point of Contact.

Announcements: 

Tree Cutting:  Betty announced that the Floyd UMC needed help Saturday, Jul. 28, at 8:00 am. to cut up some of the trees damaged by the storm. 

Meeting was adjourned.  Next meeting will be Monday, August 27, 2012, at 6:30 pm at Wall Residences. 

Respectfully submitted,

Dede McGrath, Recording

Secretary