PARTNERSHIP FOR FLOYD
MONTHLY MEETING
September 18, 2009
Karin Grosshans presided and called the meeting to order. A quorum was attained.
Present were: Grey Lineberry, Randall Wells, Margie Wells, Karin Grosshans, Betty O. Lineberry, Jane Cundiff, Ann First, Fred First, Mac Traynham, Jenny Traynham, Joe Pomponio, Becky Pomponio, Mike Maslaney, and Dede McGrath.
The minutes from August 18, 2009, were approved as amended.
Treasurers’ Reports:
General Fund: There was no Treasurer’s report. Karin reported that the bill from Jim Short regarding the registered agent activity was waived and will not need to be paid.
Park Fund: Betty gave the Treasurer’s report for the Park Fund; a copy of which is attached and incorporated by reference. She reported that we have a balance of $9893.87 in the park fund. She reported that we had received $500 from the Jubilee Committee. She also reported that we have been selling CD at the Friday Jamborees.
Old Business:
Park Planning Committee Report: Jane reported that work had been done on the park layout with a focus on what could be done by spring. It was thought that the patio and possible two shelters could be completed as well as trees. It is thought that the amphitheater might need a big donor to complete by spring. Korene still thinks the TEA-21 could be used for the pathways, however, the committee feels the pathways are not essential right now and can be done later. They feel the shelters are of more importance. Jane spoke with Marshall Concrete/Chandler Concrete (David Stallings). They indicated that they may be able to give us a discount on the paving stones. John Beagle would do the labor. We might be able to get the cost down by half. We would display a plaque indicating the donors of the project. Some of the stones are made locally and can be replaced if needed. The Town is ready to give us permission to build the patio is we pay for it. Mike feels the Town should pay for some of it; the Town indicates that they cannot afford to pay for park elements. It was suggested that we have the Town pay for the land development aspects such as drainage, water management, and parking.
Jenny and Mac reported that the Town liked the Traynham’s general design of the shelters. Jenny said they would like to try to use local materials. They spoke with the high school and the school indicated they were interested in helping by having classes do the labor. Jenny reported that they had spoken with several local suppliers and that they were willing to donate some materials. They wanted to go with a rough cut look. Mike indicated that he could cut logs on his mill if Mac can get the logs. Jenny reported that they had talked with King Concrete to donate the slab. It was suggested that Floyd rocks could be used to add decoration to the slab and as a fund raiser.
It was decided to concentrate on the patio first, then work on the shelters. A brief discussion was had concerning lighting.
Mike presented an idea regarding parking. He suggested that a parking area could be made at the side of the park parallel to Old Hensley Road with angled spaces and being one-way. He indicated that such a lot would only take up 35 feet of the park and the trees could be left. It did not have to be paved; it could be gravel. Grey suggested that a scaled design be draw up to present to the Partnership and the Town. Grey had concerns that people would park in the access ways.
Park Fundraising: Betty reported that we were selling CDs at the Jamboree. She indicated that sales were going well. Betty reminded everyone that we were scheduled to have a booth at the Citizens Flea Market. She went over the work and baked good schedule. Betty indicated that set up was at 6:00 am and that items need to be at the booth before 8:00 am.
Sustain Floyd. It was reported that the Sustain Floyd Festival event was scheduled for October 24, 2009, and they are looking for vendors. It was indicated that it would be held at the new market in town, the park, and Wintersun. It was also reported that a 350 Action Event will be held at Chateau Morrisette on Oct. 10.
Trails in Floyd: Randall reported a portion of the trail route had been planned, but that they needed to speak with the EDA authorities.
New Business:
Fund Raising: It was decided that a fund raising event schedule and other find raising ideas be discussed and created. This would be done at the next meeting.
Announcements:
Meeting was adjourned. Next meeting will be Tuesday, October 20, 2009, at 6:30 pm at Wall Residences.
Respectfully submitted,
Dede McGrath
Recording Secretary
Monday, October 19, 2009
August minutes
PARTNERSHIP FOR FLOYD
MONTHLY MEETING
August 18, 2009
Karin Grosshans presided and called the meeting to order. A quorum was attained.
Present were: Dede McGrath, Karin Grosshans, Kamala Bauers, Betty O. Lineberry, Randall A. Wells, Margie Wells, Jo Mandzak, and Becky Pomponio.
The minutes from June 16, 2009, were read and approved as corrected.
Treasurers’ Reports:
Park Fund: Betty gave the Treasurer’s report for the Park Fund. She went over the statements for June and August; we have a balance of $9095.87 in the park fund. She reported that we had not received any monies from the Jubilee Committee as yet. She reported that we had a banner made for the park which was used at the 4th of July festival and was used on Friday night where she and Karin sold CDs at the Jamboree. The banner will also be used at the Citizens Flea Market and Betty is planning for us to sell CDs at the next few Jamborees. A copy of the report is attached and incorporated by reference.
General Fund: Jo gave the Treasurer’s report for the Partnership. She reported that we had one disbursement in July and no activity in August. The balance is $2879.29. A copy of the report is attached and incorporated by reference.
Old Business:
Park Planning Committee Report: Jane was not present but had forwarded en email report to the members; Karin presented Jane’s report. The July and August Committee reports were reviewed. These reports are attached and incorporated by reference. Jane indicated in her report that she had spoken with Sam Moore regarding the TEA-21 monies and the park. She indicated that it would not be feasible to use the TEA-21 monies for the park as there are too many restrictions and the pathway would have to be the main focus. A discussion was held to discuss the points in Jane’s report. It was agreed that the TEA-21 would probably be too restrictive to use for the park and that by raising donations we would then be able to direct the plan of the park ourselves. It was determined that a large mail out was needed but that we first had to come up with donor levels and we needed to do a news release at the same time. Secondly, it was agreed that there was a need to priorities our needs for the park. Jane’s recommendations we accepted with water management being a top priority. Other discussion followed regarding elements of the park. It was felt that a children’s play area was not a high priority, though it may be revisited later. It was felt that we should not wait for the TEA-21 monies for the pathway, but use donations and to go ahead with it as part of the park. Jane will be presenting our information to the Town Council on Thursday at their next meeting. Everyone was encouraged to attend. Also, Jane was making a presentation to the Rotary Club on Wednesday.
Betty presented her recommendation for a proposed design for the amphitheater with some estimates on costs. The proposed stage would be 24’ x 20’ x 12’ with an 8’ over hang and enclosed dressing rooms with handicap access. Betty indicated that there were some sound problems but this design with the open sides and baffled back wall helped to minimize them. The slope of the property fits well with the design and will allow for a small crawl space under the dressing rooms at the back of the stage area. There will need to be a small raised area in front to allow for water drainage around the stage. The floors of the dressing areas can be made of wood as they are enclosed though the stage should be of concrete as it takes the least maintenance. The cement can also be made to look like wood and wood can be laid on top of the floor for certain events. Betty presented two choices for roofing materials and the cedar was considered the better choice. The members approved of her recommended design by consensus and indicated that she could present it at the Town Meeting.
Jenny presented some designs for the covered music/picnic table areas. Discussion followed although no design was approved at this time.
Park Fundraising: Betty reported that she was going to be selling CDs at the Jamboree over the next few weeks. She asked for people to sign up for various weeks. Betty also reminded the members that we will be having a booth at the Citizen’s Flea Market on September 19. She asked for whole cakes and baked good, as well as flea market items. We will also be selling CDs. She asked for volunteers to help with set up, take down, and selling. A discussion followed about some other fund raising suggestions. Dede reported that she had attended a seminar on fund raising and that she will try to bring the information and the video that she purchased for the members to review.
Sustain Floyd. Kamala reported that Sustain Floyd Festival event was scheduled for October 24, 2009, to showcase green tech. It will be held at Green Square.
Trails in Floyd: Randall reported that they are at an impasse due to the new data center that is coming to Floyd.
New Business:
None
Announcements:
Social: Social is scheduled for August 22, at 6:30 pm at Wall Residence.
5K Walk/Run: August 29, 2009, at the Floyd County High School starting at 9:00 am for the benefit of Trails in Floyd.
Meeting was adjourned. Next meeting will be Tuesday, September 21(15), 2009, at 6:30 pm at Wall Residences.
Respectfully submitted,
Dede McGrath
Recording Secretary
MONTHLY MEETING
August 18, 2009
Karin Grosshans presided and called the meeting to order. A quorum was attained.
Present were: Dede McGrath, Karin Grosshans, Kamala Bauers, Betty O. Lineberry, Randall A. Wells, Margie Wells, Jo Mandzak, and Becky Pomponio.
The minutes from June 16, 2009, were read and approved as corrected.
Treasurers’ Reports:
Park Fund: Betty gave the Treasurer’s report for the Park Fund. She went over the statements for June and August; we have a balance of $9095.87 in the park fund. She reported that we had not received any monies from the Jubilee Committee as yet. She reported that we had a banner made for the park which was used at the 4th of July festival and was used on Friday night where she and Karin sold CDs at the Jamboree. The banner will also be used at the Citizens Flea Market and Betty is planning for us to sell CDs at the next few Jamborees. A copy of the report is attached and incorporated by reference.
General Fund: Jo gave the Treasurer’s report for the Partnership. She reported that we had one disbursement in July and no activity in August. The balance is $2879.29. A copy of the report is attached and incorporated by reference.
Old Business:
Park Planning Committee Report: Jane was not present but had forwarded en email report to the members; Karin presented Jane’s report. The July and August Committee reports were reviewed. These reports are attached and incorporated by reference. Jane indicated in her report that she had spoken with Sam Moore regarding the TEA-21 monies and the park. She indicated that it would not be feasible to use the TEA-21 monies for the park as there are too many restrictions and the pathway would have to be the main focus. A discussion was held to discuss the points in Jane’s report. It was agreed that the TEA-21 would probably be too restrictive to use for the park and that by raising donations we would then be able to direct the plan of the park ourselves. It was determined that a large mail out was needed but that we first had to come up with donor levels and we needed to do a news release at the same time. Secondly, it was agreed that there was a need to priorities our needs for the park. Jane’s recommendations we accepted with water management being a top priority. Other discussion followed regarding elements of the park. It was felt that a children’s play area was not a high priority, though it may be revisited later. It was felt that we should not wait for the TEA-21 monies for the pathway, but use donations and to go ahead with it as part of the park. Jane will be presenting our information to the Town Council on Thursday at their next meeting. Everyone was encouraged to attend. Also, Jane was making a presentation to the Rotary Club on Wednesday.
Betty presented her recommendation for a proposed design for the amphitheater with some estimates on costs. The proposed stage would be 24’ x 20’ x 12’ with an 8’ over hang and enclosed dressing rooms with handicap access. Betty indicated that there were some sound problems but this design with the open sides and baffled back wall helped to minimize them. The slope of the property fits well with the design and will allow for a small crawl space under the dressing rooms at the back of the stage area. There will need to be a small raised area in front to allow for water drainage around the stage. The floors of the dressing areas can be made of wood as they are enclosed though the stage should be of concrete as it takes the least maintenance. The cement can also be made to look like wood and wood can be laid on top of the floor for certain events. Betty presented two choices for roofing materials and the cedar was considered the better choice. The members approved of her recommended design by consensus and indicated that she could present it at the Town Meeting.
Jenny presented some designs for the covered music/picnic table areas. Discussion followed although no design was approved at this time.
Park Fundraising: Betty reported that she was going to be selling CDs at the Jamboree over the next few weeks. She asked for people to sign up for various weeks. Betty also reminded the members that we will be having a booth at the Citizen’s Flea Market on September 19. She asked for whole cakes and baked good, as well as flea market items. We will also be selling CDs. She asked for volunteers to help with set up, take down, and selling. A discussion followed about some other fund raising suggestions. Dede reported that she had attended a seminar on fund raising and that she will try to bring the information and the video that she purchased for the members to review.
Sustain Floyd. Kamala reported that Sustain Floyd Festival event was scheduled for October 24, 2009, to showcase green tech. It will be held at Green Square.
Trails in Floyd: Randall reported that they are at an impasse due to the new data center that is coming to Floyd.
New Business:
None
Announcements:
Social: Social is scheduled for August 22, at 6:30 pm at Wall Residence.
5K Walk/Run: August 29, 2009, at the Floyd County High School starting at 9:00 am for the benefit of Trails in Floyd.
Meeting was adjourned. Next meeting will be Tuesday, September 21(15), 2009, at 6:30 pm at Wall Residences.
Respectfully submitted,
Dede McGrath
Recording Secretary
Tuesday, July 21, 2009
May meeting minutes 2009
PARTNERSHIP FOR FLOYD
MONTHLY MEETING
May 19, 2009
Karin Grosshans presided and called the meeting to order. A quorum was attained.
Present were: Dede McGrath, Mitch Cundiff, Kamala Bauers, Jane Cundiff, Betty O. Lineberry, Karen T. Thompson, Karen Y. Hodges, Jo Mandzak, Becky Pomponio, Karin Grosshans, and Mike Maslaney.
The minutes from April 21, 2009, were read and approved as amended.
Treasurer’s Report: Jo reported that we had a balance of $4025.50. A copy of treasurer’s report is attached and incorporated by reference. Jo reported that we made approximately $180.34 from food sales from Earth Day and that we had a bill from the school for $272.06. A motion was made, seconded and approved to pay the bill. Kamala indicated that she and Jack will cover half of the bill as a donation.
Old Business:
Park Planning Committee Report: Jane reported that the grass has been seeded and is growing. She reported that Randal Wells was doing wonderful articles for the Floyd Press and Roanoke Times. Jane reported that we had new park pictures and Mitch was working on new CG pictures. A discussion followed regarding the park bank account. Jo suggested that all park related bills be paid from the park account. Discussion followed regarding the need to approve every park bill even if it were to be paid out of the park fund. It was determined that if the park committee brings a recommendation before the board for per-approval, then once approved, the related bills can be automatically paid without having to approve each individual bill. A motion was made, seconded and approved to transfer $1000 from the Partnership fund into the Park Fund. Betty indicated that she had a bill for the overage (after the $1500 from the Town) of the grass seeding. A motion was made, seconded and approved to pay this bill. Becky suggested that in-kind park donations be listed on the web-site. Karen mentioned a need for a park logo to go on park correspondence. After some discussion it was decided that the Town logo would be used and it is a town municipal park.
Blue Grass Concert: Betty Lineberry reported that the concert had a balance of $7632 in ticket sales and sponsorships. She also reported that Partnership had a booth at the Citizens Yard Sale and that, though they did not sell many tickets, they passed out a lot of flyers. Betty reported that she was holding concert related bills until after the concert. There will be a table for the artists to sell their CD’s and other items. It was suggested that we thank those who have done work on the park (in-kind donations) at the concert. A copy of her report is attached and incorporated by reference.
Tour de Floyd Refreshment Stand: Kamala reported that Jack headed the stand for Partnership and served refreshments.
Taxes: Additional information was obtained regarding the Power of Attorney that Will Griffin needed in order to contact the IRS on the Partnerships behalf. The Power of Attorney was completed.
Jubilee: The Town of Floyd is sponsoring the Jubilee. It was reported that they will not be able to block off the street, but will have the new parking lot closed and it will be used for vendor stalls. Vendors fees will be $30 plus a $10 special event fee if they do not have a business license.
New Business:
None.
Meeting was adjourned. Next meeting will be Tuesday, June 16, 2009, at 6:30 pm at Wall Residences.
Respectfully submitted,
Dede McGrath
Recording Secretary
MONTHLY MEETING
May 19, 2009
Karin Grosshans presided and called the meeting to order. A quorum was attained.
Present were: Dede McGrath, Mitch Cundiff, Kamala Bauers, Jane Cundiff, Betty O. Lineberry, Karen T. Thompson, Karen Y. Hodges, Jo Mandzak, Becky Pomponio, Karin Grosshans, and Mike Maslaney.
The minutes from April 21, 2009, were read and approved as amended.
Treasurer’s Report: Jo reported that we had a balance of $4025.50. A copy of treasurer’s report is attached and incorporated by reference. Jo reported that we made approximately $180.34 from food sales from Earth Day and that we had a bill from the school for $272.06. A motion was made, seconded and approved to pay the bill. Kamala indicated that she and Jack will cover half of the bill as a donation.
Old Business:
Park Planning Committee Report: Jane reported that the grass has been seeded and is growing. She reported that Randal Wells was doing wonderful articles for the Floyd Press and Roanoke Times. Jane reported that we had new park pictures and Mitch was working on new CG pictures. A discussion followed regarding the park bank account. Jo suggested that all park related bills be paid from the park account. Discussion followed regarding the need to approve every park bill even if it were to be paid out of the park fund. It was determined that if the park committee brings a recommendation before the board for per-approval, then once approved, the related bills can be automatically paid without having to approve each individual bill. A motion was made, seconded and approved to transfer $1000 from the Partnership fund into the Park Fund. Betty indicated that she had a bill for the overage (after the $1500 from the Town) of the grass seeding. A motion was made, seconded and approved to pay this bill. Becky suggested that in-kind park donations be listed on the web-site. Karen mentioned a need for a park logo to go on park correspondence. After some discussion it was decided that the Town logo would be used and it is a town municipal park.
Blue Grass Concert: Betty Lineberry reported that the concert had a balance of $7632 in ticket sales and sponsorships. She also reported that Partnership had a booth at the Citizens Yard Sale and that, though they did not sell many tickets, they passed out a lot of flyers. Betty reported that she was holding concert related bills until after the concert. There will be a table for the artists to sell their CD’s and other items. It was suggested that we thank those who have done work on the park (in-kind donations) at the concert. A copy of her report is attached and incorporated by reference.
Tour de Floyd Refreshment Stand: Kamala reported that Jack headed the stand for Partnership and served refreshments.
Taxes: Additional information was obtained regarding the Power of Attorney that Will Griffin needed in order to contact the IRS on the Partnerships behalf. The Power of Attorney was completed.
Jubilee: The Town of Floyd is sponsoring the Jubilee. It was reported that they will not be able to block off the street, but will have the new parking lot closed and it will be used for vendor stalls. Vendors fees will be $30 plus a $10 special event fee if they do not have a business license.
New Business:
None.
Meeting was adjourned. Next meeting will be Tuesday, June 16, 2009, at 6:30 pm at Wall Residences.
Respectfully submitted,
Dede McGrath
Recording Secretary
Monday, May 18, 2009
April 2009 minutes
PARTNERSHIP FOR FLOYD
MONTHLY MEETING
April 21, 2009
Mike Maslaney presided and called the meeting to order. A quorum was attained.
Present were: Dede McGrath, Mike Maslaney, Kamala Bauers, Jack Wall, Jane Cundiff, Ken Cundiff, Margie Wells, Randall Wells, Betty Lineberry, Grey Lineberry, Nanette Johnson, Walt Mandzak, Jo Mandzak, Mitch Cundiff, and David Burris.
The minutes from March 17, 2009, were read and approved as corrected.
Treasurer’s Report: Jo reported that we had a balance of $3845.16. Jo reported that the antique show only made a $182.07 profit. A copy of treasurer’s report and the antique show report is attached and incorporated by reference. Nanette made a motion to skip a year and not to an antique show before 2011. The motion was seconded and approved.
Old Business:
Earth Day Committee Report: Mike reported that there were few people, but that the speakers were very good. Several members expressed that they felt it ran too long. Discussion followed with suggestions of holding it in a different venue, holding it more in conjunction with the Floyd Earthday events like having it on the Friday night and having clean up on Saturday, making it an evening seminar event rather than a day event, etc. The financial report for the event will be given at the next meeting.
Park Planning Committee Report: Jane reported that Korene might get money ($1500) from the Town to pay for some of the seeding. Korene is getting bids now. Grey and Mike have done a tremendous amount of work and the park is ready for seeding. It was determined that we still needed to pay Woody $500 for the tree removal. Discussion followed as to whether we needed to pay him from the PFF fund of the Park fund; Woody was also going to donate $250 to the concert. Nanette made a motion that we get the bill from Woody and pay it out of the Park fund. The motion was seconded and approved. Grey motioned that the $3000 bill for Mike be paid from the Park fund. The motion was seconded and approved. Grey reported that he had lined the ditch with paper but that during heavy rains it gets destroyed. He suggested we line the ditch with Rip-Rap. Grey indicated that he was willing to place the rip-rap if we got a load. He would talk to Mike about it and investigate cost, etc. He estimated that it should cost approximately $200-$300.
Blue Grass Concert: Betty Lineberry reported that we had sold $770 in tickets and had $5742 in sponsorships for a total of $6512.65. She estimated the cost of the event to still be around $1000. She reported that she had gotten two posters made by Judy Newel and that one would be displayed at the Country Store. Betty also reported that she had setup a display in the Chamber window. Nanette said she could also do a display in her window at her store.
New Business:
Jubilee: Nanette reported that the Jubilee Committee had met. They will be having entertainment in the park but no vendors as there is no grass. The committee wanted to be able to have the street blocked off, but they do not think that will happen. They do not know where the vendors will go, possibly they may be able to put tables in front of the stores.
Tour de Floyd Refreshment Stand: Discussion was held on whether we wanted to sponsor/man a refreshment stand for the Tour de Floyd on May 16 at the starting point at Floyd Fitness. Jack will bring more information. It was thought that we could sell concert tickets.
Taxes: It was reported that Will Griffin needed a limited power of attorney from us for tax purposes. It was unclear what the LPOA was for so discussion and approval will be held until the next meeting. Mike will get more information.
Meeting was adjourned. Next meeting will be Tuesday, May 19, at 6:30 pm at the offices of Wall Residences. The next Concert planning meeting will be held on Monday, May 4, 2009, at 6:30 pm at Wall Residences.
Respectfully submitted,
Dede McGrath
Recording Secretary
MONTHLY MEETING
April 21, 2009
Mike Maslaney presided and called the meeting to order. A quorum was attained.
Present were: Dede McGrath, Mike Maslaney, Kamala Bauers, Jack Wall, Jane Cundiff, Ken Cundiff, Margie Wells, Randall Wells, Betty Lineberry, Grey Lineberry, Nanette Johnson, Walt Mandzak, Jo Mandzak, Mitch Cundiff, and David Burris.
The minutes from March 17, 2009, were read and approved as corrected.
Treasurer’s Report: Jo reported that we had a balance of $3845.16. Jo reported that the antique show only made a $182.07 profit. A copy of treasurer’s report and the antique show report is attached and incorporated by reference. Nanette made a motion to skip a year and not to an antique show before 2011. The motion was seconded and approved.
Old Business:
Earth Day Committee Report: Mike reported that there were few people, but that the speakers were very good. Several members expressed that they felt it ran too long. Discussion followed with suggestions of holding it in a different venue, holding it more in conjunction with the Floyd Earthday events like having it on the Friday night and having clean up on Saturday, making it an evening seminar event rather than a day event, etc. The financial report for the event will be given at the next meeting.
Park Planning Committee Report: Jane reported that Korene might get money ($1500) from the Town to pay for some of the seeding. Korene is getting bids now. Grey and Mike have done a tremendous amount of work and the park is ready for seeding. It was determined that we still needed to pay Woody $500 for the tree removal. Discussion followed as to whether we needed to pay him from the PFF fund of the Park fund; Woody was also going to donate $250 to the concert. Nanette made a motion that we get the bill from Woody and pay it out of the Park fund. The motion was seconded and approved. Grey motioned that the $3000 bill for Mike be paid from the Park fund. The motion was seconded and approved. Grey reported that he had lined the ditch with paper but that during heavy rains it gets destroyed. He suggested we line the ditch with Rip-Rap. Grey indicated that he was willing to place the rip-rap if we got a load. He would talk to Mike about it and investigate cost, etc. He estimated that it should cost approximately $200-$300.
Blue Grass Concert: Betty Lineberry reported that we had sold $770 in tickets and had $5742 in sponsorships for a total of $6512.65. She estimated the cost of the event to still be around $1000. She reported that she had gotten two posters made by Judy Newel and that one would be displayed at the Country Store. Betty also reported that she had setup a display in the Chamber window. Nanette said she could also do a display in her window at her store.
New Business:
Jubilee: Nanette reported that the Jubilee Committee had met. They will be having entertainment in the park but no vendors as there is no grass. The committee wanted to be able to have the street blocked off, but they do not think that will happen. They do not know where the vendors will go, possibly they may be able to put tables in front of the stores.
Tour de Floyd Refreshment Stand: Discussion was held on whether we wanted to sponsor/man a refreshment stand for the Tour de Floyd on May 16 at the starting point at Floyd Fitness. Jack will bring more information. It was thought that we could sell concert tickets.
Taxes: It was reported that Will Griffin needed a limited power of attorney from us for tax purposes. It was unclear what the LPOA was for so discussion and approval will be held until the next meeting. Mike will get more information.
Meeting was adjourned. Next meeting will be Tuesday, May 19, at 6:30 pm at the offices of Wall Residences. The next Concert planning meeting will be held on Monday, May 4, 2009, at 6:30 pm at Wall Residences.
Respectfully submitted,
Dede McGrath
Recording Secretary
Thursday, May 14, 2009
March meeting minutes
PARTNERSHIP FOR FLOYD
MONTHLY MEETING
March 17, 2009
(next meeting is May 18)
President Karin Grosshans called the meeting to order and welcomed everyone. A quorum was attained.
Present were: Dede McGrath, Jo Mandzak, Mitch Cundiff, Jane Cundiff, Betty Lineberry, Michael Maslaney, Kamala Bauers, Nanette Johnson, Karin Grosshans, Bill Gardner, Jack Wall, Elaine Martinez, Margie Wells, Randall Wells, Grey Lineberry, Ann First, and Fred First.
The minutes from February 17, 2009, were read and approved as read.
Treasurer’s Report: Jo reported that we had a balance of $4404.09. A copy of the treasurer’s report is attached and incorporated by reference. Jo reported that there was no report for the Antique Show as there were still outstanding bill, but it looked like we would be in the hole by approximately $500.
Old Business:
Earth Day Committee Report: Jack reported that they had solidified the list of presenters. He would like to send invitations to the County Supervisors. Mike indicated that he would go to the next supervisors meeting and hand out the invitations. A suggestion was made that we need more participation from local farmers and people from Floyd. A suggestion was made to try to contact the 4-H Extension office, Farm Bureau, Floyd Elementary School, etc.
Park Planning Committee Report: Jane reported that the park clean-up was rained out and rescheduled for March 21. The tree has been taken down (by Woody) and some of the brush has been put into piles. She reported Grey work Wednesday. Grey reported that there was work needed by the side of the roadway and lower end of the park. Grey indicated that some of the trees might have to be taken down. He also said we would need a tractor with a bucket, someone who knows how to operate one, and someone who can work from the bucket with a chain saw. The committee will try to have a chipper available. They encouraged people to bring loppers and shears. Karin had waiver forms from the Town for all participants to sign. Kamala asked about insurance. She also has an agreement the Town wanted us to sign regarding permission to grade, cut trees, clean up, etc. The agreement indicated we needed insurance. Mike suggested that we should have a supervisor from the Town Council be present during the clean up. There was some discussion regarding a clause regarding personal liability. Kamala made a motion to 1) renegotiate the agreement in regard to personal liability clause, 2) authorize the President, Karin Grosshans, to sign the agreement if the Town agrees to remove the personal liability clause, and 3) to have a supervisor from the Town Council on hand during the clean up. The motion was seconded and approved.
Floyd Spring Festival: Discussion was held as to whether Partnership had agreed to be involved with the festival. It was determined that we never indicated that we would be involved with the festival and that we needed to let Woody and whoever else is involved know this.
Antique Show Report: Nanette reported that we did not have as many people for the show this year; she felt that was due to the weather being too good. She reported that we needed to rethink the show; the appraisers suggested doing appraisals every other year. Other ideas were to possible combine the show with another event such as the June festival in the park, skipping a year, or replacing the show with another event. Nanette also reported that much of our advertizing did not get into the papers and she was researching this.
Vision 20/20: Kamala reported that several members attended the PDC Vision 20/20 meeting. Floyd had a great showing; there were 44 people total in attendance – two times more than Radford and Pulaski combined. Dede had two of her project make the top 4 lists. They will be sending notes from the meeting to attendees and we should receive a copy of the final report later.
Social: Social will be held in August - More information to follow.
New Business:
Blue Grass Concert: Betty Lineberry gave a report on a proposed Blue Grass Concert for the Partnership to put on as a means to raise money for the park. She reported that a group did a similar event recently and that it was very successful. She is looking to hold the concert on May 23, 2009, at the FCHS Auditorium starting at 5:00 pm, with music starting a 7:00 pm. She requested that the Partnership do food and that we should incorporate a bake sale and silent auction. She reported that ticket prices would be $10 advance/$12 at door. She was looking to have four bands, one possibly the Traynhams. She indicated that expenses would be approximately $1000 (cost for musician expenses, janitor, printing, incidentals, etc). A copy of her estimate report is attached and incorporated by reference. Betty indicated that we needed to get business sponsors and suggested having levels of sponsorship. She had already spoken with several businesses who were willing to be sponsors. She suggested asking the Woman’s Club for help with selling tickets and baked goods. Betty indicated that she had discussed food with Karen H. and Dede and that they indicated that Partnership could handle doing food. Betty indicated that if we sold 500 tickets, our approximate profit would be $5000 and with food, etc, we could add another $1000. Discussion followed with several suggestions made for additional support, publicity, etc, and a reminder that food and drink were not allowed into the auditorium and that we would be responsible to enforce this as we were serving food. A motion was made, seconded, and approved for Partnership to support and put on the Blue Grass Music Concert as presented by Betty. Randal Wells suggested slogan “Do Your Part for Your Park” was adopted. A meeting to discuss event planning and details was set up for Monday, March 30, 3009, at 6:30 pm at Wall Residences.
Park Fund Bank Account: Discussion was held regarding setting up a separate bank account for the money that is raise/donated for the park. Kamala made a motion to have the Partnership open a separate bank account for the park at StellarOne. Jo indicated that she had spoken with the Town regarding the money and that the Town felt that it was also their money and therefore should be on the account and have some control of the account. There followed more discussion regarding if this was true or not though it was felt that it was not. Kamala felt that this money had to go through a 501(c)(3) organization. After more discussion, Kamala withdrew her motion. The matter was tabled until more information could be obtained.
Meeting was adjourned. Next meeting will be Tuesday, April 21, 2009, at 6:30 pm at the offices of Wall Residences.
Respectfully submitted,
Dede McGrath
Recording Secretary
MONTHLY MEETING
March 17, 2009
(next meeting is May 18)
President Karin Grosshans called the meeting to order and welcomed everyone. A quorum was attained.
Present were: Dede McGrath, Jo Mandzak, Mitch Cundiff, Jane Cundiff, Betty Lineberry, Michael Maslaney, Kamala Bauers, Nanette Johnson, Karin Grosshans, Bill Gardner, Jack Wall, Elaine Martinez, Margie Wells, Randall Wells, Grey Lineberry, Ann First, and Fred First.
The minutes from February 17, 2009, were read and approved as read.
Treasurer’s Report: Jo reported that we had a balance of $4404.09. A copy of the treasurer’s report is attached and incorporated by reference. Jo reported that there was no report for the Antique Show as there were still outstanding bill, but it looked like we would be in the hole by approximately $500.
Old Business:
Earth Day Committee Report: Jack reported that they had solidified the list of presenters. He would like to send invitations to the County Supervisors. Mike indicated that he would go to the next supervisors meeting and hand out the invitations. A suggestion was made that we need more participation from local farmers and people from Floyd. A suggestion was made to try to contact the 4-H Extension office, Farm Bureau, Floyd Elementary School, etc.
Park Planning Committee Report: Jane reported that the park clean-up was rained out and rescheduled for March 21. The tree has been taken down (by Woody) and some of the brush has been put into piles. She reported Grey work Wednesday. Grey reported that there was work needed by the side of the roadway and lower end of the park. Grey indicated that some of the trees might have to be taken down. He also said we would need a tractor with a bucket, someone who knows how to operate one, and someone who can work from the bucket with a chain saw. The committee will try to have a chipper available. They encouraged people to bring loppers and shears. Karin had waiver forms from the Town for all participants to sign. Kamala asked about insurance. She also has an agreement the Town wanted us to sign regarding permission to grade, cut trees, clean up, etc. The agreement indicated we needed insurance. Mike suggested that we should have a supervisor from the Town Council be present during the clean up. There was some discussion regarding a clause regarding personal liability. Kamala made a motion to 1) renegotiate the agreement in regard to personal liability clause, 2) authorize the President, Karin Grosshans, to sign the agreement if the Town agrees to remove the personal liability clause, and 3) to have a supervisor from the Town Council on hand during the clean up. The motion was seconded and approved.
Floyd Spring Festival: Discussion was held as to whether Partnership had agreed to be involved with the festival. It was determined that we never indicated that we would be involved with the festival and that we needed to let Woody and whoever else is involved know this.
Antique Show Report: Nanette reported that we did not have as many people for the show this year; she felt that was due to the weather being too good. She reported that we needed to rethink the show; the appraisers suggested doing appraisals every other year. Other ideas were to possible combine the show with another event such as the June festival in the park, skipping a year, or replacing the show with another event. Nanette also reported that much of our advertizing did not get into the papers and she was researching this.
Vision 20/20: Kamala reported that several members attended the PDC Vision 20/20 meeting. Floyd had a great showing; there were 44 people total in attendance – two times more than Radford and Pulaski combined. Dede had two of her project make the top 4 lists. They will be sending notes from the meeting to attendees and we should receive a copy of the final report later.
Social: Social will be held in August - More information to follow.
New Business:
Blue Grass Concert: Betty Lineberry gave a report on a proposed Blue Grass Concert for the Partnership to put on as a means to raise money for the park. She reported that a group did a similar event recently and that it was very successful. She is looking to hold the concert on May 23, 2009, at the FCHS Auditorium starting at 5:00 pm, with music starting a 7:00 pm. She requested that the Partnership do food and that we should incorporate a bake sale and silent auction. She reported that ticket prices would be $10 advance/$12 at door. She was looking to have four bands, one possibly the Traynhams. She indicated that expenses would be approximately $1000 (cost for musician expenses, janitor, printing, incidentals, etc). A copy of her estimate report is attached and incorporated by reference. Betty indicated that we needed to get business sponsors and suggested having levels of sponsorship. She had already spoken with several businesses who were willing to be sponsors. She suggested asking the Woman’s Club for help with selling tickets and baked goods. Betty indicated that she had discussed food with Karen H. and Dede and that they indicated that Partnership could handle doing food. Betty indicated that if we sold 500 tickets, our approximate profit would be $5000 and with food, etc, we could add another $1000. Discussion followed with several suggestions made for additional support, publicity, etc, and a reminder that food and drink were not allowed into the auditorium and that we would be responsible to enforce this as we were serving food. A motion was made, seconded, and approved for Partnership to support and put on the Blue Grass Music Concert as presented by Betty. Randal Wells suggested slogan “Do Your Part for Your Park” was adopted. A meeting to discuss event planning and details was set up for Monday, March 30, 3009, at 6:30 pm at Wall Residences.
Park Fund Bank Account: Discussion was held regarding setting up a separate bank account for the money that is raise/donated for the park. Kamala made a motion to have the Partnership open a separate bank account for the park at StellarOne. Jo indicated that she had spoken with the Town regarding the money and that the Town felt that it was also their money and therefore should be on the account and have some control of the account. There followed more discussion regarding if this was true or not though it was felt that it was not. Kamala felt that this money had to go through a 501(c)(3) organization. After more discussion, Kamala withdrew her motion. The matter was tabled until more information could be obtained.
Meeting was adjourned. Next meeting will be Tuesday, April 21, 2009, at 6:30 pm at the offices of Wall Residences.
Respectfully submitted,
Dede McGrath
Recording Secretary
Saturday, February 14, 2009
February 17, 2009 Meeting
This month's meeting will be held on Tuesday in the basement room of the Town Hall. We will discuss the coming Antique Fair, the Town Park and many other things. Everyone is welcome to come.
January 2009 Minutes
PARTNERSHIP FOR FLOYD
MONTHLY MEETING
January 19, 2009
President Kamala Bauers called the meeting to order and welcomed everyone.
Present were: Shannon Atkins, Mitch Cundiff, Nanette Johnson, Jane Cundiff, Mike Maslaney, Sam Moore, Jo Mandzak, Kamala Bauers, Karin Grosshans, and Dede McGrath.
The minutes from November 17, 2008, were read and approved. Nanette asked why the Schools Sidewalk program was not included. Kamala indicated that the program was mentioned informally so was not included in the minutes. Kamala also indicated that we had missed the deadline and would have to wait until next year.
Treasurer’s Report: Sam reported that he did not have an updated report. The balance was still $5,641.09.
Old Business:
Park Planning Committee Report: Jane reported that the Park Planning committee has met and that the meeting was good. Mitch passed around some photos of the park area that had been enhanced to include park elements so that people could get an idea of what it might look like. Jane reported that the committee met at the park site and that this was very useful for discussing park elements and possible locations. Jane reported that they had some musicians in attendance (the Tranyhams) and that this was helpful. Jane reported that the old tree will be cut down. Nannette suggested contact Bill Graffy to come and cut the tree down and make bowls or key chains from the wood to sell as a possible fundraiser. A suggestion was made to have Lanny Bean come and look at the tree to see if it can be carved in a sculpture. Nanette volunteered to contact both. Kamala reported that it was suggested that the grass be mowed and the area used this spring prior to the park being completed. The nest committee meeting is January 22, 2009, at 5:00 pm at the town office.
Antique Show Report: Nanette reported that she has sent out information to possible new vendors. She asked the board their opinion on whether to refund the booth fees due to inclement weather or hold fee for the next year’s show. Jo indicated that the Woman’s Club does not refund booth fees for inclement weather and that we should not try to. Nanette reported that the appraisals will start at noon. She has had no answer on her inquiries for music and has made the decision to not to try to have music this year. Nanette brought a request from one vendor to set up a sign advertising his business at his booth; the board did not have a problem with that. Nanette want to have complimentary coffee and food for the vendors during set-up again this year. Dede will handle that. Nanette reported that she asked Gary long about an auction. Gary said he would do it and Ann Pendrak will do the administration work. She still needs to get items for the auction but will work on that in the next month. She reported that she has reserved the Bank of Floyd display and will be setting up the display on February 2, 2009, in the morning. Anyone who has item for the display should bring them to the Bank of Floyd at that time. Nanette reported that she will report on food next month.
Earth Day Committee Report: Jack was not present but Kamala reported that they have begun meeting. Fred First and Gary Bobbitt are helping in the coordination again this year. The event will be held on April 4, 2009, at the Floyd County High School. Kamala did not have the event title but indicated it had to do with local economy.
Heritage Music Report: Kamala reported that the Heritage Music series was completed and that the report being done. Kamala was happy with this project as it entailed little work for the Partnership, however, we can use this in future grant proposals and projects.
New Business:
Vision 20/20: Kamala reported that there is a new planning document being worked on by the PDC for New River Valley. This document is updated every 5 years and it is important to the Partnership as it is the document we need to have all of our future projects listed in in order to have a better chance at getting funding and applying for grant, especially ARC, CNDG and tobacco grants. This time they are concentrating on the whole New River regional area rather that county by county. There will be a meeting on March 12, 2009, at the Floyd County Store. Point of Contact from the PDC is Marty Holliday.
Nominating Committee Report: Jo presented the slate for election of directors; the report is attached hereto and incorporated by reference. There was one open seat available. Jane Cundiff agreed to become a board member. Jack Wall and William Bell stepped down from the board due to their work schedules leaving two openings. Up for re-election were the following: Dede McGrath, Lorice O’Conner, Kamala Bauers, Skip Pendry, and Nanette Johnson. Sam made a motion to accept the slate as presented; Nanette seconded; the motion was passed. Nanette made a motion to appoint two new members, Mitch Cundiff and Shannon Atkins, to the open seats vacated by Jack Wall and William Bell; Karin seconded; the motion was passed.
Election of Officers: The Board of Directors elected the following to directors as officers:
Karin Grosshans – President
Mike Maslaney – Vice President
Jo Mandzak – Treasurer
Dede McGrath – Recording Secretary
Jane Cundiff – Corresponding Secretary
Membership: Dede will be the Membership Chair.
June Social: Kamala announced that she would like to host a social for the Partnership membership at her home in June. More information will follow.
Meeting was adjourned. Next meeting will be Tuesday, February 17, 2009, at 6:30 pm at the Hotel Conference Room. Note: this is a change in the meeting schedule. We will no longer be meeting on the third Monday. We will now be meeting on the third Tuesday.
Respectfully submitted,
Dede McGrath
Recording Secretary
MONTHLY MEETING
January 19, 2009
President Kamala Bauers called the meeting to order and welcomed everyone.
Present were: Shannon Atkins, Mitch Cundiff, Nanette Johnson, Jane Cundiff, Mike Maslaney, Sam Moore, Jo Mandzak, Kamala Bauers, Karin Grosshans, and Dede McGrath.
The minutes from November 17, 2008, were read and approved. Nanette asked why the Schools Sidewalk program was not included. Kamala indicated that the program was mentioned informally so was not included in the minutes. Kamala also indicated that we had missed the deadline and would have to wait until next year.
Treasurer’s Report: Sam reported that he did not have an updated report. The balance was still $5,641.09.
Old Business:
Park Planning Committee Report: Jane reported that the Park Planning committee has met and that the meeting was good. Mitch passed around some photos of the park area that had been enhanced to include park elements so that people could get an idea of what it might look like. Jane reported that the committee met at the park site and that this was very useful for discussing park elements and possible locations. Jane reported that they had some musicians in attendance (the Tranyhams) and that this was helpful. Jane reported that the old tree will be cut down. Nannette suggested contact Bill Graffy to come and cut the tree down and make bowls or key chains from the wood to sell as a possible fundraiser. A suggestion was made to have Lanny Bean come and look at the tree to see if it can be carved in a sculpture. Nanette volunteered to contact both. Kamala reported that it was suggested that the grass be mowed and the area used this spring prior to the park being completed. The nest committee meeting is January 22, 2009, at 5:00 pm at the town office.
Antique Show Report: Nanette reported that she has sent out information to possible new vendors. She asked the board their opinion on whether to refund the booth fees due to inclement weather or hold fee for the next year’s show. Jo indicated that the Woman’s Club does not refund booth fees for inclement weather and that we should not try to. Nanette reported that the appraisals will start at noon. She has had no answer on her inquiries for music and has made the decision to not to try to have music this year. Nanette brought a request from one vendor to set up a sign advertising his business at his booth; the board did not have a problem with that. Nanette want to have complimentary coffee and food for the vendors during set-up again this year. Dede will handle that. Nanette reported that she asked Gary long about an auction. Gary said he would do it and Ann Pendrak will do the administration work. She still needs to get items for the auction but will work on that in the next month. She reported that she has reserved the Bank of Floyd display and will be setting up the display on February 2, 2009, in the morning. Anyone who has item for the display should bring them to the Bank of Floyd at that time. Nanette reported that she will report on food next month.
Earth Day Committee Report: Jack was not present but Kamala reported that they have begun meeting. Fred First and Gary Bobbitt are helping in the coordination again this year. The event will be held on April 4, 2009, at the Floyd County High School. Kamala did not have the event title but indicated it had to do with local economy.
Heritage Music Report: Kamala reported that the Heritage Music series was completed and that the report being done. Kamala was happy with this project as it entailed little work for the Partnership, however, we can use this in future grant proposals and projects.
New Business:
Vision 20/20: Kamala reported that there is a new planning document being worked on by the PDC for New River Valley. This document is updated every 5 years and it is important to the Partnership as it is the document we need to have all of our future projects listed in in order to have a better chance at getting funding and applying for grant, especially ARC, CNDG and tobacco grants. This time they are concentrating on the whole New River regional area rather that county by county. There will be a meeting on March 12, 2009, at the Floyd County Store. Point of Contact from the PDC is Marty Holliday.
Nominating Committee Report: Jo presented the slate for election of directors; the report is attached hereto and incorporated by reference. There was one open seat available. Jane Cundiff agreed to become a board member. Jack Wall and William Bell stepped down from the board due to their work schedules leaving two openings. Up for re-election were the following: Dede McGrath, Lorice O’Conner, Kamala Bauers, Skip Pendry, and Nanette Johnson. Sam made a motion to accept the slate as presented; Nanette seconded; the motion was passed. Nanette made a motion to appoint two new members, Mitch Cundiff and Shannon Atkins, to the open seats vacated by Jack Wall and William Bell; Karin seconded; the motion was passed.
Election of Officers: The Board of Directors elected the following to directors as officers:
Karin Grosshans – President
Mike Maslaney – Vice President
Jo Mandzak – Treasurer
Dede McGrath – Recording Secretary
Jane Cundiff – Corresponding Secretary
Membership: Dede will be the Membership Chair.
June Social: Kamala announced that she would like to host a social for the Partnership membership at her home in June. More information will follow.
Meeting was adjourned. Next meeting will be Tuesday, February 17, 2009, at 6:30 pm at the Hotel Conference Room. Note: this is a change in the meeting schedule. We will no longer be meeting on the third Monday. We will now be meeting on the third Tuesday.
Respectfully submitted,
Dede McGrath
Recording Secretary
Subscribe to:
Posts (Atom)