PARTNERSHIP FOR FLOYD
MONTHLY MEETING
May 28, 2012
President Jack Wall presided and called the meeting to order. A quorum was attained.
Present were:
Minutes: The
minutes of March 26, 2012, were accepted as read. The minutes of April 24, 2012, were accepted
as corrected.
Treasurers’ Reports:
General Fund: Treasurer
Karin Grosshans reported that the general fund had a balance of $2102.93; her
report is attached and incorporated by reference. She received fees from 2 vendors, but still
has some outstanding bill to pay for Land’s Sake! Dede reported that she had approx $93 from
food sales to turn in.
County Professional Support Fund: Karin reported that there was no change in the
County Prof Sup Fund; the balance remains at $4472.50. She reported that they had just sent out some
bills and that there also would be a summer intern. Her report is attached and incorporated by
reference.
Park Fund: Park
Treasurer Betty Lineberry reported that the checking account balance $17,295.13
and the total account balance is $20,807.66.
Her report is attached and incorporated by reference.
Old Business:
Park Planning Committee Report:
Handicapped
Ramp: The ramp has been marked out
near the bathroom as construction should start soon.
Pavilion: Jane reported that she, Mike Maslaney, Anne
Pendrak, and the Wells met at the park.
The base of the pavilion had been filled. The ramp will be located on the right side
and will be mostly an earthen ramp.
Betty
Lineberry reported that she had an offer from Professional Builders that they
could complete the top of the pavilion and give us a $5000 discount if they
could do the work now. We would have to
sign the contract by the end of July.
Betty reported that we do not have enough to complete the top now (need
$25,000 more), but that the Town had indicated that they might donate $10,000
to the pavilion project. Betty indicated
that if we could get the Town to donate $10,000 this fiscal year and $5000 next
fiscal year (which would begin in July) and we raise the rest (approx $10,000)
we might be able to get the pavilion completed this year. Betty presented a proposal to the Town asking
for the $15,000, which she wants to present on 6/7/12. She also proposed waiting to pay some of the
bills she has received until the Town gave us the $15,000. Jack indicated that the bills and the
estimates don not match; Betty felt that we needed more supporting
documentation for the bills. Discussion
followed regarding the proposal, the Towns donation amounts, paying the bills
and not holding them, that the invoices did not match the estimates, and that
we needed itemized bills from the sub-contractors/suppliers as supporting
documentation to go with the invoices/bills.
The following motions were made:
A motion
was made, seconded, and passed to pay the following two bills: 1) $754 to
Michael Shortt, and 2) $5193.76 to Professional Builders.
Betty made
a motion to wait to pay both bills until after we receive copies of the
itemized bills from the sub-contractor/suppliers from Professional
Builders. The motion was seconded and
passed.
A motion
was made, seconded, and passed to approve Betty’s proposal for asking the Town
for $15,000 and that the proposal be presented to the Town at their next Town
meeting on 6/17/12.
Further
discussion took place about possible fund raising strategies for raising the
$10,000 we would need. Several
suggestions included obtaining a copy of the library donor list and contacting
theses donors, news articles, etc.
Betty indicated that our next bluegrass concert, tentatively schedule
for 9/15/12, would likely bring in close to $10,000 as that is what we have
averaged with the last ones.
Land’s Sake! 2012:
Jane gave an overview of Land’s Sake.
It was not as well attended, though the overall event was better. Discussion followed regarding how to increase
attendance, increase youth/children participation, overall event formatted:
seminar or show/vendor, possible alternative venue sites such as Wall Residence
Center, and sign and advertising amounts.
New Business:
Putt-Putt Challenge:
Dede reported that we will be doing the Putt-Putt Challenge again this
year at the 4th of July event.
Information has already been put out in the newspaper. There should be no other expenditures except
for up-dating the plaques on the trophies as we did not use them last
year. Dede reported that she already had
one inquiry for the challenge. Set up
will be at 1:30 pm at the FCHS ball fields.
4th of July activities start at 4:00 pm.
Announcements: None.
Meeting was adjourned.
Next meeting will be Monday, June
25, 2012, at 6:30 pm at Wall Residences.
Respectfully submitted,
Dede McGrath,
Recording Secretary
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