November 18, 2013

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

November 18, 2013

President Anne Pendrak presided and called the meeting to order.  A quorum was attained. 

Present were:  Anne Pendrak, Kamala Bauers, Jane Cundiff, Barbara Pleasant, Marjory Wells, Karin Grosshans, Jack Wall, and Dede McGrath.

Minutes:  The minutes from October 28, 2013, were approved with the following correction: the County Professional Support Fund balance should read $642.50 not $842.50.

Treasurers’ Reports: 

General Fund:  Treasurer Karin Grosshans reported that the Trail Fund CD was redeemed and deposited in the General Fund, along with dues.  The $200 to Shortt for stage tile work has been paid.  The account balance is now $7555.79.  Karin also reported that she had the new signature card for people to sign.  Her report is attached and incorporated as reference.  Jane reported that Woody will be sending his bill for stage lighting work shortly; estimated at $2700.

County Professional Support Fund:  Treasurer Karin reported that the account balance last reported was in error; it should have been $642.50.  There has been no other account activity.  Her report is attached and incorporated as reference.

Old Business:

Park Planning Committee Report: 

Signs:  Jane reported that the entrance sign is three-quarters done.  The hold-up was the corrective concrete work, however, they have decided not to wait for the concrete work and Woody will go ahead and do the work himself.

Jane received the list of donors and has drafted a Historical sign.  She sent the draft out to members for corrections, additions, deletions, etc.  She will have Elaine Martinez, Omnea Designs, look over the design and offer suggestions.  Smaller signs will be used for the benches and other elements.  A discussion was held regarding a bronze donor sign.

Drinking Fountain: Marjory presented a proposal for a wall-mounted, stone covered drinking fountain for $771.  More information to follow.

Kiosk:  No new information.

Earth Day:  An Earth Day 2014 was held.  Suggestions for format included:  keeping a similar format to 2013; possible date 4/26, Saturday; keeping it at the Eco-Village; serving soup, salad, sandwiches, & hotdogs; have children’s activities and the bounce house again, but need more volunteers for this; keep the Re-Cycle/Up-Cycle craft exhibit – try for more entries; more advertizing, especially some geared toward children; form committee soon; get trees from the Forestry Dept again; have a kids poster/essay contest; wine workshop and wine tasting.

Nominating Committee:  Kamala and Dede were appointed to the Nominating Committee.  Dede will send out an email of information on board/officer terms, etc.  The following board members’ terms are ending: Jane Cundiff, Karin Grosshans, and Jack Wall; there are also four open seats.  Ellie and Ralph Roe have agreed to become board members.

New Business:

Trails:  It was suggested that we get with Lydeana and Will and get suggestions on how to continue and possible locations.

Childhood Obesity Prevention (COPs):  Kamala presented a proposal to support COPs.  A motion was made, seconded, and passed that the PFF would support the COPs initiative for recreation in the park through a Letter of Support in support of a grant.

Announcements:  None.

Meeting was adjourned.  Next meeting will be TBD.

Respectfully submitted,

Dede McGrath,

Recording Secretary

October 28, 2013

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

October 28, 2013

President Anne Pendrak presided and called the meeting to order.  A quorum was attained. 

Present were:  Barbara Pleasant, Jane Cundiff, Ellie Roe, Margie Wells, Karin Grosshans, Anne Pendrak, and Dede McGrath.

Minutes:  The minutes from July 15, 2013, were approved as read.  There was no meeting held in August.  A Potluck meeting in the park was held for September; there were no minutes.

Treasurers’ Reports: 

General Fund:  Treasurer Karin Grosshans reported that we have an account balance of $6225.70.  A copy of her report is attached and incorporated by reference.  Karin reported that all funds from the Park fund have been transferred to the General Fund ($7937.16).  Payments had been made to Professional Builders and JC Holden for park shelter work.  A payment was made to Slaughters for Earth Day expenses.  There is still an outstanding bill for $200 from Shortt for stage tile work pending.  A motion was made, seconded, and passed to $200 to Shortt for stage tile work.

            Karin also reported that the check for $100 that was the deposit for Drumming in the park had never been deposited and is still outstanding.  That check is now stale and should not be presented for payment.  When this check is added back to our check register, our balance will be $6325.70.

            Karin reported that the CD of the Trails money has matured and is now at $1520.09.  It was decided to deposit this money into the General Fund and hold it in reserve rather than roll it over.

            Karin also reported that the signature cards at the bank need to be updated.  Dede will send Karin a copy of the minutes from the January 2013 Annual Meeting for her to take to the bank.  Officers will need to go to the bank and sign the signature cards.  Karin will coordinate.

County Professional Support Fund:  Treasurer Karin reported that a payment was made to Grazia Apolinares of $550.00 making the account balance $842.50.

Old Business:

Park Planning Committee Report: 

Signs:  Jane reported that she still had not received a bill for the Trellis shelter sign.  She contacted the sign maker and he donated the sign.

A discussion was held in regard to the number and types of recognition signs for the park and elements.  Jane recommended a historical sign, patio sign, 5 small signs for the benches/tables, and 2 for the big shelter.  It was still felt that a bronze sign with all donor names should be done; Jane will research this with her sign guy.  Dede will type up the list of donors and send it to Jane.

Drinking Fountain: Karin and Margie will check with Rotary to ensure that they are still willing to donate $1000 towards the installation of a drinking fountain, although it was felt that it really was a responsibility of the Town to provide a drinking fountain with the restrooms.

Lights:  Barbara to research perimeter and other park lighting needs.  Jane will  contact Woody regarding the shelter lighting invoice.

Kiosk:  It is still planned that the PFF will purchase the kiosk, but Pat Sharkey has agreed to maintain it.

Log Playground:  Still a possible future element and suggestion in lieu of plastic playground idea.

New Business:

Earth Day:  A short discussion was held in regard to Earth Day for 2014.  Issues raised included funding and whether to charge fees.  Further discussion was tabled until the November meeting.

Nominating Committee:  Members were reminded that the Annual Meeting will be held in January 2014.  Board and Officer elections will be held.  A Nominating Committee needs to be appointed.  Dede will send out election information to members on which directors are up for election/re-election and how many seats are open.

Announcements:  None.

Meeting was adjourned.  Next meeting will be Monday, November 18, at 6:30 pm at Wall Residences.

Respectfully submitted,

Dede McGrath,

Recording Secretary

April 22, 2013

Partnership for Floyd Monthly Meeting

6:30, April 22, 2013

Wall's Residences

Present:

Jack Wall, Kamala Bauers, Jane Cundiff, Karin Grosshans, Anne Pendrak, Barbara Pleasant,

Ralph Roe, Ellie Roe, _____________?

Absent:

Dede McGrath, Margie Wells, Betty Lineberry, ___________?

1. Treasurer, Karin Grosshans gave her report:

                        ____________________________________________________________

2. Topics of Discussion included:

                        a.)  Jane will call Swede McBroom to schedule a time to meet him at the Lineberry Park to confirm whether he feels that the 2 areas (*) that have already been leveled off for locating his 2/ ? donated picnic tables are agreeable to him, and to discuss whether any additional preparation of the sites needs to take place before he and his team will be arriving to position them (hopefully before the Floyd Jubilee on Sunday June 16,  2013).

                        (*) = There is one area that has been leveled to the right of the Main Stage to take advantage of some shade from the tree that is near there; a second area has been leveled above the Trellis shelter.

                        b.) Jane talked with Karen Hodges and will be on the Town Council agenda for May 2, 2013, to obtain their approval to go ahead and purchase the plaque to be attached to the bench of the Trellis shelter.

   3.  Thank you cards were signed by those in attendance at this meeting to be sent to those companies who donated time &/or materials to support what we all agreed was a VERY successful Earth Day Event, held on Saturday, April 20, 2013, at the EcoVillage (a perfect venue) from 10:00-4:00:

                       

                        Tuggles Gap (Cheryl Baker donated a large crock pot full of tomato soup)

                        Grateful Bread (Barbara Gillespie donated several loaves of delicious breads)

                        The Bread Basket (Missy donated ________________________)

                        John Hairfield (Thanks for his very informative presentation about Chainsaw Safety)

                        Mike Mitchell and his student performers, The Blackberries

                        Dennis Anderson (for the 200? tree seedlings)                      

                        and Thanks to our key presenters:

                        Barbara Pleasant

                        Fred First

                        Lydenna Martin

Gunther Hauk

                        Mike Burton

                        Jason Rutledge

   4.  Ideas mentioned for next year's Earth Day:

                        Provide large glass containers to sell the left over soups at the end of the Event;

                        ***Have Sign-a-rama (in Christiansburg) or another sign company change the signs to                                     read “Earth Day Fun” (covering the word “conference”), Saturday, Floyd EcoVillage

                        ***The 11 signs from this event are currently being stored in Ralph and Ellie's garage, but before the Roe's leave for the winter they will pass them on to _________ so that the signs are guaranteed to be in Floyd before the next Earth Day event.

                        ***Schedule the Kids' Hike for 2 specific times (at a different time than the adult hikes are scheduled) and plan to have TWO extra volunteer helpers specifically to take the Kids on their hikes (again require that the parent come along with their child/ren.)

                        ***Schedule 2 adult volunteers in each of the 2 rooms downstairs to help with the Kids' Activities, plus the 2 adult volunteers on each of the Kids' Hikes.

                        ***Schedule a lunch break-touring break for each of the adult volunteers working downstairs (so that there are still 2 adult volunteers in each room at all times, even during lunch breaks.

                        ***Run an ad in the Floyd Press and mention/ show in all articles to get your “free coupon to redeem for free trees.”                 

                        ***Change the time for the Earth Day Event to start at 11:00 (not 10:00 as there were very few people arriving from 10-11:00)

                        ***Have people sign-in upon arrival so that we can track how many attendees, and where they came from (e.g. Salem and ROA papers had articles about the Floyd Earth Day Event.)

                        ***Remind every writer of the newspaper articles that they must begin &/or end their article with the date, time, place, and name of the Event, and “sponsored by Partnership for Floyd.”

                        ***Plan to have more sweet treats on hand (as we ran out this year);

                        ***Display and verbally tell our diners that the “Soups are all homemade!”

                        ***Hold only one tour of the EcoVillage and in the afternoon only;

***Offer a "Barter Fair" under a tent where people can bring stuff that they wish to exchange (rather than "buy"), e.g. a Toy Trade; Craft that "reduce, re-use, recycle.

***Ask Colleen Redman to do a follow-up article after the Earth Day event (i.e. She did a great article with photos of the event, but next time to call the kids' homemade hats "GARDEN hats."

***The 11 signs at each significant intersection re: "Earth Day Fun" on "Saturday"  can be put out on the Monday before the event (i.e. 5 days before the event which is on a Saturday);

***Put up flyers on the bulletin boards also in the Stations and at the Floyd Country Store (i.e. so long as there will be music e.g. "The Blackberries," then Woody can agree to display our flyer.)

***collect lots more newspapers for the kids' Garden Hats, but sort ahead to use only those that are double-sized sheets. (The single sized sheets can be set aside for wrapping the seedlings.)

***Ellie to bring the teacher's bell, more soup ladles, recipe cards (for questions from the audience), blue tape, wide sticky tape; extra extension cords; fat Sharpie pens; colored pens and colored construction paper, staplers, ribbons & silk flowers for the kids' Garden Hats (buy cheap at Angels in the Attic);

***Re-use signs Ellie made on the computer (re: tours/ hikes/ kids' crafts/ parental supervision required, etc.) 

***Put up letters on Wills Ridge Marquee at least 10+ days before the event.

***Make signs and advertise location of where the other live animals were placed (somewhere outside of Celebration Hall) and what time for kids to go see;

***Pick up several days before the event the small bouncy house for toddlers only.

***__________________________???

   5.  Karin Grosshans will call Dirk about getting the insurance certificate so that local drummers can perform in the Lineberry Park. Karin confirmed that we had already paid out the $100 which is shown as a deposit but it has not been cashed.

 

   6.  It was suggested that a third person be placed on the Bank Signature Card, so that if either Karin or Betty are away there would still likely be a second person available for completing bank transactions.

   7.  It was suggested that we nominate Dede McGrath as “VA Volunteer of the Year” and especially for as Partnership for Floyd Volunteer of the Year at this Earth Day Event (i.e. Dede not only was the lead person for doing the prep and delivery of supplies for the myriad of fun!!! Kids' Activities, but also was the lead person for the prep, delivery and supplying of the food items, as well as serving at the food table), plus she is a big-time volunteer for the Women's Club (e.g. Arts & Crafts weekend), Bark for Life, her Church, Cancer Research Events, et al.  We appreciate you, Dede, and also for always doing the Minutes after every PFF meeting.

   

   8.  Pursuing the completion of other projects for the Lineberry Park was discussed:

                        ***Finish the benches on the stage (Jane will contact Ed.)

                        ***Pay Woody for the rest of the lights (approx. $2700) and get them installed;  coordinate Woody with Price construction to get the entrance sign installed.

                       

                        ***Finish the stonework around the bottom of the small stage/ trellis.

                       

                        ***Install a water fountain – if we can get donations

                       

                        *** Work with the Women’s Club to get more lighting around the Park

Respectfully submitted by...

Ellie Roe

March 25, 2013

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

March 25, 2013

President Anne Pendrak presided and called the meeting to order.  A quorum was attained. 

Present were:  Kamala Bauers, Jane Cundiff, Jack Wall, Karin Grosshans, Marjorie Wells, Anne Pendrak, and Dede McGrath.

Minutes:  The minutes from February 25, 2013, were approved as corrected. 

Treasurers’ Reports: 

General Fund:  Treasurer Karin Grosshans reported that the account balance is $1387.73.  She reported that payment was made for the PO Box and our event insurance; $40 was received in dues.  Karin reported that the insurance had doubled from last year.  Her report is attached and incorporated by reference.

County Professional Support Fund:  Treasurer Karin Grosshans reported that the account balance is $2192.50; the $1000 for Earthday has not been moved to the general fund yet.  Her report is attached and incorporated by reference.

Park Fund:  No report. 

           

Old Business:

Park Planning Committee Report: 

Jane reported that the lights for the stage were ready; there are 18 stage lights at a cost of $2700.  The question was raised whether we had the funds to pay; Jane will check with Betty regarding funds.  We still have to pay for pavilion benches and stone for the Trellis shelter. 

Jane reported that Woody has indicated that the sign has been cut and is awaiting painting.  He cannot install until the Town has the concrete repaired.  Installation will take place at the same time.

Jane also reported that she received a quote of over $300 for a large sign with all the names on it; the sign would be guaranteed for 10 years.  She is checking other sources.

Earth Day 2013:  Jane reported the Earth Day coming along.  Barbara created an excellent Facebook page for the event; she did several articles.  Dede reported that Blue Mountain School will help with some of the kids’ activities; Anne and she have the food under control.  Lydeana is having surgery again and may not be able to be there; it was recommended to have Tenley Weaver, Joe Tsaro, or Pat Shelor fill in.  Anne reported she had not reach John Hairfield (chain saw demo) as yet.  Earthday Celebration is April 20 at the Eco Village from 10 am – 4 pm.

New Business:

Tour de Floyd:  Jack reported that the Tour de Floyd will be run this year and needs help.

Announcements: 

VA Blue Ridge Music Festival:  A fundraising gala will be held for the VA Blue Ridge Music Festival at the Eco Village on April 18.  The Festival will be held May 30 – June 9.  They are looking for people to lodge the students.  See www.VABlueRidgMusicFestival.org.

Meeting was adjourned.  Next meeting will be Monday, April 22, at 6:30 pm at Wall Residences.   

Respectfully submitted,

Dede McGrath,

Recording Secretary

February 25, 2013

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

February 25, 2013

President Anne Pendrak presided and called the meeting to order.  A quorum was attained. 

Present were:  Anne Pendrak, Jane Cundiff, Jack Wall, Barbara Pleasant, Kamala Bauers, Marjory Wells, Karin Grosshans, and Dede McGrath.

Minutes:  The minutes from January 28, 2013, were approved as read. 

Treasurers’ Reports: 

General Fund:  Treasurer Karin Grosshans reported that we had no activity this period; the account balance remains $1806.73.  She reported that she had to pay the SCC fee on-line with her personal check card as the SCC site was not working properly; she will be reimbursed.  Karin also reminded members that dues for 2013 are do now.  Her report is attached and incorporated by reference.

County Professional Support Fund:  Treasurer Karin Grosshans reported that the account balance is $2692.50; money was used for refreshments for the Agricultural & Forestry Task Force Community Presentation on Feb. 4.  Her report is attached and incorporated by reference.

Park Fund:  Karin reported for Park Treasurer Betty Lineberry that the checking account balance was $3919.09 and the total account balance was $7936.01.  During this period $6801.96 was paid to Professional Builders for materials, supplies, and labor for the pavilion.  Betty’s report is attached and incorporated by reference. 

           

Old Business:

Park Planning Committee Report: 

Lighting:  Jane reported that she was unsure if Woody was going to pay for the lighting or if we were responsible.  A pavilion and park lighting was discussed.  Dede and Anne reminded the board that the Woman’s Club might have money for a lighting project, but the PFF would have to send a formal request letter with the scope of the project explained.

Plaques:  Jane presented a recommendation for a plaque/sign she had seen at another park.  The signs are weather resistant and can be made in a variety of sizes.  Additionally, they are computer generated so they can have a lot more detail and even pictures.  There are reasonably priced and can be free standing or mounted.  Discussion followed; Jane will make up a proposed design for the Trahynam Trellis Shelter for review.  It was suggested to have one sign for each shelter and one larger sign for the patio/donors, etc.  Jane will also continue to research other plaques; she will check the cost of the Farmer’s Market sign.

Kiosk:  It was suggested to have a kiosk in the park to advertize up-coming events.

Water Fountain:  The Rotary Club has offered a $1000 toward a water fountain.

Playground:  A short discussion of playground was held.  It was suggested that maybe adding some natural features to the park, ie: logs, rocks, would give the kids something to play on that would more stimulate imagination and play.

Earth Day 2013:  Jane reported the Earth Day is April 20, at the Eco Village.  There will be lots of kids eco activities, plant/seed exchange, Master Gardener table, music, food, and demonstrations and lecture.  Barbara reported that there is a caterpillar shaped bouncy house that can be rented for $365. 

-       A motion was made, seconded, and passed to spend up to $375 to rent Cameron the Caterpillar for Earth Day. 

-       A motion was made, seconded, and passed to move $1000 from the County Professional fund to the General fund for use for Earth Day expenses. 

Dede will check with Collin Chiropractic to see if we can borrow their toddler bouncy; Karin will contact the FAA/school farm point of contact and will talk to Tyler from 4-H; Barbara will write an article for the newspaper featuring Cameron.  It was suggested PFF have a table for information, membership, donations, etc.  It was also suggested that we have some short video presentations that can run continuously for people to stop and watch.  There will be music outside by students from the music school and panel talks.  It was suggested to do some table conversation talks in the lunch room by placing cards with various topics on the tables for people to use.  The next Earth Day meeting will be Mar. 11 at 6:30 pm at Eco Village.

New Business: 

Board Membership:  A motion was made, seconded, and passed to accept Marjory Wells to the Board.

Announcements: 

Meth Awareness Program:  Jack announced that there will be a Meth Awareness Program at the FCHS on March 19 from 6-8 pm.

VA Blue Ridge Music Festival:  A fundraising gala will be held for the VA Blue Ridge Music Festival at the Eco Village on April 18.  The Festival will be held May 30 – June 9.  They are looking for people to lodge the students.  See www.VABlueRidgMusicFestival.org.

Meeting was adjourned.  Next meeting will be Monday, March 25, at 6:30 pm at Wall Residences.   

Respectfully submitted,

Dede McGrath,

Recording Secretary

January 28, 2013

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

January 28, 2013

President Jack Wall presided and called the meeting to order; introductions were made.  A quorum was attained.  This was the Annual Membership meeting.

Present were:  Karin Grosshans, Anne Pendrak, Alexis Bressler, Shana Maron Kennedy, Jane Cundiff, Jack Wall, Sarah Hunter, Barbara Pleasant, and Dede McGrath.

Minutes:  The minutes from November 26, 2012, were approved as read.  There was no meeting in December 2012.

Treasurers’ Reports: 

General Fund:  Treasurer Karin Grosshans reported that we had an account balance of $1806.73.  She reported that she had not paid the SCC Annual fee ($25) and it was due by the end of January.  She requested permission to pay the fee on-line, but indicated there was an additional $2 fee to do so.  It was decided to allow her to pay the SCC fee on line with the additional on-line fee.  Her report is attached and incorporated by reference.  Karin also reminder members that dues were due.

County Professional Support Fund:  Treasurer Karin Grosshans reported that there had been no activity since the last report; the account balance remains at $2692.50.  Her report is attached and incorporated by reference.  Jack reported that the Task Force did not use as much of the funds as anticipated, though the grant funds were used first and what is left is from local donations.  Jack indicated that some of the funds would be used for refreshments for the up-coming Agricultural & Forestry Task Force Community Presentation on Feb. 4.  He also indicated that an Advisory Committee may continue working in the future.

Park Fund:  Jane reported for Park Treasurer Betty Lineberry that the checking account balance was $10,721.05 and the total account balance was $14,737.66.  During this period a $440 bill from Shortt for ditching for the power line was paid out; a $500 donation from the Floyd County woman’s Club was received.  Betty’s report is attached and incorporated by reference. 

           

Old Business:

Park Planning Committee Report: 

Pavilion:  Jack reported for Betty that the ramp had been completed and that we had received bills.  APCO had decided they could use the pole by the bathrooms and had installed boxes; there is a bill for ground wire which they did not furnish.  Painting was completed except for rails.  We received a bill for painting, however, we will hold the bill until the rails are finished (weather permitting).  We received a bill from Tobie Blankenship for electrical.  He gave us a bargain.  We received a bill from Professional Builders for framing, hemlock siding, and siding installation.  Lighting fixtures have been ordered from Woody.  We will need gutters.

Plaques:  Jane reported she and Margie were working on the plaques.  The plaques would need to be sturdy, outdoor plaques and thus may be expensive.  They are still researching.

Traynham Shelter:  Jane reported that we would not be able to fill dirt with stone on top; stone would have to be used from the bottom up or use block and then stone.  We should have enough money to complete whichever way we go

Signs:  Woody is waiting on contact from the Town.

Nominating Committee:  The Nominating Committee had the following to report:

Board of Directors:

-       Anne First, Mitch Cundiff, and Mike Maslaney had indicated that they would not be able to complete their terms and continue on the board at this time.

-       Karen Hodges and Betty Lineberry agreed to serve another term on the board.

-       Barbara Pleasant agreed to serve on the board.

-       The Nominating Committee presented the following slate for election/re-election to the Board:  Barbara Pleasant, Karen Hodges, and Betty Lineberry.  A motion was made, seconded, and passed to accept the slate of directors as presented.

Officers:  The Nominating presented the following slate of officers for 2013:  President – Anne Pendrak, Vice-President – Jack Wall, Recording Secretary – Dede McGrath, Corresponding Secretary – Jane Cundiff, and Treasurer – Karin Grosshans.  A motion was made, seconded, and passed to accept the slate of officers as presented.

Earth Day 2013:  Jane reported the Earth Day Committee (formerly Lands Sake) met and begin preliminaries for the event.  The name of the event was changed to “Floyd Earth Day 2013” and will be held on April 20, 2013, at the Eco Village from 10 am – 4 pm.  The event will include tours of the Eco Village, children’s activities, lectures – including one on composting by Barbara, possibly and eco panel with Lydeana Martin, possibly a recycle/up-cycle craft contest or display, natures hikes and more.  Dede will help with advertizing; Sarah and Ellie will help with kids’ activities.

Book Reading:  It was reported that the “Town that Food Saved” book reading was well received and might be repeated with other books.

New Business:  None.

Announcements:  None.

Meeting was adjourned.  Next meeting will be Monday, February 25, at 6:30 pm at Wall Residences.   

Respectfully submitted,

Dede McGrath,

Recording Secretary

October 22, 2012

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PARTNERSHIP FOR FLOYD

MONTHLY MEETING

October 22, 2012

President Jack Wall presided and called the meeting to order.  A quorum was attained.  This meeting also included a working meeting for Land’s Sake.

Present were:  Ralph Roe, Ellie Roe, Jane Cundiff, Kamala Bauers, Anne Pendrak, Betty Lineberry, Margie Wells, Barbara Pleasant, Karin Groshans, Jack Wall, and Dede McGrath.

Minutes:  The minutes from August 27, 2012, and September 25, 2012, were approved as read.

Treasurers’ Reports: 

General Fund:  Treasurer Karin Groshans reported that we had an account balance of $1842.56.  She reported that she had a statement from September but none for October, however, there was no activity for October, so there is no change.  Her report is attached and incorporated by reference.

County Professional Support Fund:  Treasurer Karin Grosshans reported that the account balance was $2692.50 and that there had been no activity since the last report.  She also indicated that the grant money (approx. $600) needed to be used up soon as its deadline was nearing.  Her report is attached and incorporated by reference.

Park Fund:  Park Treasurer Betty Lineberry reported that the checking account balance was $11,161.05 and the total account balance was $14676.23.  Her report is attached and incorporated by reference.  She reported that we had received the $5000 grant money from the Larry Woodrow Vest Fund of the Foundation for Roanoke Valley.

           

Old Business:

Park Planning Committee Report: 

Pavilion:  Betty Lineberry reported that we had received the grant money from the Foundation for Roanoke Valley.   She reported that JC Holden was paid from the grant money ($1600).  She is still trying to get prices from Ed Irwin and prices for the sides and lighting.  She reported APCO would charge $3100 to get power from the pole to the slab.

Betty also reported that Ed had picked up the hemlock for the pavilion and took to Steve for planning; estimated cost will be $1475 for railing (ramp railing included).

Betty reported that Steve had given her a new for the railing.  It is now a 2-sided railing to allow for running wiring.  Estimate for concrete and labor for ramp is $550 (built at cost).  Mark Bolt indicated the ramp did not need railings and gave approval for a slab.

Betty reported that Ed gave her a new design for the benches; these benches are more elaborate and expensive.  Betty indicated that we could put the railing up first, then build the benches; estimated cost $2450, painting extra.  After discussion, members decided that we liked the original design for the benched (simple slab) but with the 2-sided railing.  It was decided to go ahead with the railing starting the 2^nd week of November.  We would do the railing with the wiring, but not connect to APCO until later.

Betty reported also that Woody had sent her a lighting bid for a more simple lighting array that could be installed for approx. $3000-4000.  Betty reported that she had been in contact with Stage Sound to design lighting.  Kamala indicated that she had used Stage Sound and found them expensive and recommended that we did not use them.  We will need a dusk-to-dawn light regardless.  It was suggested to check what kind of lighting was used at Oak Grove Pavilion and to speak further with Woody.  After discussion, it was decided to wait on the lighting until we had the rest of the pavilion paid for and then used what is left for lighting.

The estimate for stoning on the Treynham pavilion is approx. $1200.  Jane will talk to Mac regarding how much stoning is needed and where on the pavilion it will be installed.

Betty reported that we had spent $33,600 on the pavilion so far.

Nominating Committee:  Nothing to report.

New Business: 

Land’s Sake! 2012:  The rest of the meeting was a working meeting to discuss Land’s Sake! for 2013.  A number of ideas were brainstormed and discussed including:

-       Holding the event earlier in the year and not around Earth Day.

-       Combine with Green N’ Clean Day

-       Incorporate a Hazmat and Drug collection.

-       Involve 4-H, make it a mini county fair, involve animals, kids activities, etc.

-       Hold it at the Eco Village

-       Incorporate a nature walk

-       Show a water movie

-       Determine what format – fund raiser or event

-       Invite vendors/exhibitors in person

-       Less long educational talks.  More short talks in the vendor area.

-       Use separate tents for different aspects of the event (ie: Kids tent, etc)

-       Incorporate primitive music and crafts.

-       Have an Up-Cycle crafting contest.

-       Short films on continuous run.

-       Food or not, who to do, what to make

-       Incorporate info from “The Town that Food Saved”

-       Partner with Sustain Floyd and other Green organizations

Announcements:  None.

Meeting was adjourned.  Next meeting will be Monday, November 26, 2012, at 6:30 pm at Wall Residences. 

Respectfully submitted,

Dede McGrath,

Recording Secretary