September 2012

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

September 25, 2012

President Jack Wall presided and called the meeting to order.  A quorum was attained.  This meeting was shortened so that members could attend the Floyd Comprehensive Plan Briefing being held this evening. 

Present were:  Myra Conner, Jane Cundiff, Ellie Roe, Ralph Roe, Betty Lineberry, Jack Wall, Margie Wells, Randall Wells, Anne Pendrak, and Dede McGrath.

Minutes:  The minutes from August 27, 2012, were tabled until the next meeting.

Treasurers’ Reports: 

General Fund:  The Treasurer’s report for the General Fund was tabled until the next meeting.

County Professional Support Fund:  The Treasurer’s report for the County Professional Support Fund was tabled until the next meeting.

Park Fund:  Park Treasurer Betty Lineberry reported that the checking account balance was $6161.05 and the total account balance was $9675.79.  Her report is attached and incorporated by reference.  She reported that she had deposited $2765.36 from the concert and had disbursed $4975 to Professional Builders and $1600 to JC Holden for pavilion work, and $1444.95 for various concert related bills.  She reported that we have finished paying Steve for the bills he submitted, but she did not know what we will owe Ed Irwin as he has not submitted any estimates.

           

Old Business:

Park Benefit Concert Report:  Betty reported that PFF raised $8787.31 for the Pavilion through the concert and other fund raisers.  The concert was a success. 

Park Planning Committee Report: 

Pavilion:  Jane reported that PFF had been awarded a grant of $5000 for the pavilion from the Larry Woodrow Vest Fund through the Roanoke Valley Community Foundation.  She reported that money needs to go specifically for the stage, but that we will now be able to finish the pavilion and the lighting.  Jane also indicated that we will need plaques for the structures.  Margie Wells will help Jane with the plaques.

Betty Lineberry reported that there was a crack developing in the concrete pad.  Jane reported that the building inspector would need to discuss the crack with Steve.  Steve has looked at the crack and has reported that it is not a structural concern, and that Ed will be instructing the stone masons to build up extra support.  Additionally a stone edifice will be built around it.

Land’s Sake! 2012:  A discussion regarding Lands Sake is still scheduled for the October meeting. 

New Business: 

Nominating Committee:  The following members were appointed to the Nominating Committee: Jane Cundiff, Anne Pendrak, and Dede McGrath.  The Annual Meeting will take place in January 2013.

VA’s Blue Ridge Music Festival:  Randall reported that a benefit gala will be held at the Eco-Village Community Center on Oct. 21^st.  He has tickets.

Announcements:  None.

Meeting was adjourned.  Next meeting will be Monday, October 22, 2012, at 6:30 pm at Wall Residences. 

Respectfully submitted,

Dede McGrath,

Recording Secretary

August 2012

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

August 27, 2012

President Jack Wall presided and called the meeting to order.  A quorum was attained. 

Present were:  Ellie Roe, Ralph Roe, Jane Cundiff, Anne Pendrak, Karin Groshans, Kamala Bauers, Betty Lineberry, Jack Wall, Theresa Fontana, and Dede McGrath.

Minutes:  The minutes from May 28, 2015, were approved as written.  The Minutes from July 23, 2012, were approved as read.

Treasurers’ Reports: 

General Fund:  Treasurer Karin Grosshans reported that the balance as of August 27, 2015, was 1842.56.  Activity included a deposit of $96 from the Putt-Putt Challenge and a check written for reimbursement to Dede for Putt-Putt and a check to the Town of Floyd for deposit on the park for the Drumming event.   Her report is attached and incorporated by reference.

County Professional Support Fund:  Treasurer Karin Grosshans that the balance was $2692.50.  Three checks were written for intern payments.  Her report is attached and incorporated by reference.

Park Fund:  Park Treasurer Betty Lineberry reported that the checking account balance was $11,337.32 and the total account balance was $14,851.29.  Her report is attached and incorporated by reference.  She reported that we had received $2367.75 from food, movie, sponsors, donation, etc, for the pavilion and had disbursed $1,466.68 to Professional Builders, $5,958 and $1,986 to Streamline Timberworks for pavilion work.

           

Old Business:

Park Benefit Concert Report:  Betty read a list of duties and responsibilities for the Blue Grass Concert on September 15.  She reminded members that set-up will begin at 3:00 pm.  Publicity has been distributed and more is planned to be sent.  Jack will be printing the programs; Betty has the original and will get the information to Jack shortly.  It was suggested to give some free tickets to the local music schools.  Ellie, Ralph, and Karin will coordinate with Betty.

Park Planning Committee Report: 

Pavilion:  Betty Lineberry reported that we still need to pay Ed Irwin for the roof, approx. $4970; it is estimated the ramp will cost $1000; regarding the rock work, Mr. Holden has indicated that he can do the work for approx. $1800.  Jane reported that the pavilion is almost finished; the stone work still needs to be done. 

Boxwoods:  Jane opened discussion regarding an email received from Mike Maslaney regarding a boxwood barrier hedge in the park.  Jane indicated that the Town had asked our opinion on the subject.  After some discussion it was decided that the boxwood hedge would not be necessary.  Jane will report back to the Town.

Tables:  No new info; a gravel/slab needs to go under the tables so that they do not have to mow under them.  Jane will coordinate with Betty, Lance, and Swede.

Water Fountain:  Karin reported that the Rotary had approved $1000 towards a water fountain.  She will follow up with Rotary.

Trees:  After a discussion, it was decided to wait on trees and landscaping at this time.

Land’s Sake! 2012:  A discussion regarding Lands Sake is still scheduled for the October meeting. 

Drumming:  Jack reported that was having trouble coordinating with Dirk Davis to get a copy of our certificate of insurance.  The drumming has not been schedule but would possibly be held on Saturday nights and is open to the public.

Community In Schools:  Jack reported that the Community in Schools program is still trying to complete a Needs and Source Assessment.

TEA-21:  Work has slowed on the TEA-21 project.  There have been indications that people do not know what the construction is about.  After some discussion it was decided that the PFF needed to do an article regarding the work and the role the PFF, especially Sam Moore, had in the project.  It was suggested to contact Wanda Combs and possibly have her interview Sam.  The work may possibly be completed by October.

Pavilion Naming:   Subject remains tabled for now; possibly a contest in the spring in conjunction with a ribbon cutting ceremony.

New Business: 

Annual Membership Meeting:  Members were reminder that our Annual Membership meeting is in January.  A Nominating Committee will be appointed at the September meeting; members should be thinking about the positions they want.  Members were also reminder that dues are due in January.  It was suggested to have a dinner and send out an email invitation for RSVPs to the Annual meeting.

VA’s Blue Ridge Music Festival:  No new info – still working steadily.

Presentation Gift:  A discussion was held regarding a presentation gift.  It was tabled for later discussion.

Announcements:  None.

Meeting was adjourned.  Next meeting will be Monday, September 24, 2012, at 6:30 pm at Wall Residences. 

Respectfully submitted,

Dede McGrath,

Recording Secretary

July 2012

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

July 23, 2012

President Jack Wall presided and called the meeting to order.  A quorum was attained. 

Present were: Margie Wells, Ellie Roe, Ralph Roe, Kamala Bauers, Anne Pendrak, Betty Lineberry, Jack Wall, Karin Grosshans, and Dede McGrath.

Minutes:  The minutes from May 28, 2015, were not reviewed at the June and July meetings and will need to be approved at the August meeting.  No minutes were available for the June 25, 2015, meeting; the President read from his meeting notes for the June meeting.

Treasurers’ Reports: 

General Fund:  Treasurer Karin Grosshans reported that the balance as of June 25, 2015, was 1884.21.  Activity for June included a deposit from the food sales from Lands Sake and two disbursements for bills from Lands Sake.  There was no activity for July and the balance remains at $1884.21.  Her report is attached and incorporated by reference.

County Professional Support Fund:  Treasurer Karin Grosshans that the balance was $3292.50.  Two checks were written in June and one in July for intern payments.  Her report is attached and incorporated by reference.

Park Fund:  Park Treasurer Betty Lineberry reported that the checking account balance was $18,468.07 and the total account balance was $21,981.32.  Her report is attached and incorporated by reference.  She reported that we had received $14,000 from the Town for the pavilion and had disbursed $11,916 to Streamline.  She reported that we made approximately $79 from food and donations and $10 for raffle at 4^th of July Celebration.

           

Old Business:

Park Benefit Concert Report:  Betty reported that the benefit concert would be held on Sep. 15 at the FCHS Auditorium with food served from 5-7 pm and music starting at 7 pm.  We will be doing food, whole baked goods sale, and a silent auction.  There will be two bands: Compton Band and Ashley Blankenship & Blades of Blue.  Estimated costs are approximately $1386.00 and include payments to the bands, sound system, printing, facility rental, food supplies, and incidentals.  Betty estimated we have a potential to raise $10,000 from the concert.  Betty assigned various duties and responsibilities as well as ticket selling and advertizing dates.  Tickets were dispersed to members to sell. 

            Betty also reported that the drawing for the paper art work would be held Sep 15 at the concert. 

            Lastly Betty reported that the next movie in the park would be held Sat., Aug. 18, at approximately 9:00 pm.  The movie is “Stand By Me”.  Set up will begin at 7:30 pm.  Help is needed.  This will be the last movie of the season.

Park Planning Committee Report: 

Pavilion:  Betty Lineberry reported that the Town had agreed to give us $14,000 towards the pavilion, and that with the income from the concert and other donations and pledges, we can now complete the pavilion this year.  Betty read a list of expenses and incomes (including what was estimated could come from the benefit concert in Sep.) that were pending and presented a budget for the completion of the park pavilion. Roof color, siding wood and stone were chosen. 

A motion was made, seconded, and approved to accept the Park Pavilion budget as presented.

Land’s Sake! 2012:  Karin also gave a report on income vs. expenses for Lands Sake and indicated that we had a net loss of $198.72.  It was decided to have a discussion regarding Lands Sake at the October meeting. 

Putt-Putt Challenge:  Dede reported that we had a new entry for the Putt-Putt challenge this year, and 3 old holes returned.  Hollandsworth & Voce Maintenance Department entered a hole shaped like a banjo.  They won the President’s and People’s Choice Trophies.  Dede will be getting the plaques on the trophies updated.  Dede reported that we raise approximately $100 and have approximately $35 in expenses.  She thanked Anne for her help.

Community In Schools:  Jack reported that the Community in Schools program is still continuing.  They need to conduct a Needs and Source Assessment.

TEA-21:  Work has begun on the first phases of the TEA-21 grant.  It was suggested that we put an article in the newspaper as it was PFF that got the grant.  The project should be done by the end of Sep, however, phases 3 & 4 may not get started as the grant was for $1 million and they have spent more than estimated.

New Business: 

Trellis Stage Name:  Discussion was held regarding naming the small stage build by the Traynhams.   It was decided to wait until the pavilion was built then have a name the stages contest.  It was decided to try for a spring date, perhaps coinciding with a ribbon cutting ceremony.

VA’s Blue Ridge Music Festival:  Randall reported that they are working on another music festival possibly the end of May/beginning of June 2013.  The festival would be 10-days long.  Volunteers would be needed to house musicians.  They may expand into the region and not just to Floyd.  The artistic director is David Stewart Wiley.  Randall indicated that they would need approximately $80,000; they have $13,000 now.

Floyd Tourism Initiative:  Jack reported that the County was trying to get the Chamber of Commerce to take responsibility for the first year of the Tourism Initiative as they need a corporate umbrella.  The Chamber is reluctant due to liability issues, staffing, etc.

Drumming in the Park:  Kamala presented a proposal to sponsor “Drumming in the Park” (a drumming event that is open to the public) and to cover the $100 park deposit.  A motion was made, seconded and passed that the PFF would sponsor the Drumming in the Park and pay the $100 park use deposit.  Margie will be Point of Contact.

Announcements: 

Tree Cutting:  Betty announced that the Floyd UMC needed help Saturday, Jul. 28, at 8:00 am. to cut up some of the trees damaged by the storm. 

Meeting was adjourned.  Next meeting will be Monday, August 27, 2012, at 6:30 pm at Wall Residences. 

Respectfully submitted,

Dede McGrath, Recording

Secretary

May 2012

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

May 28, 2012

President Jack Wall presided and called the meeting to order.  A quorum was attained. 

Present were:

Minutes:  The minutes of March 26, 2012, were accepted as read.  The minutes of April 24, 2012, were accepted as corrected.

Treasurers’ Reports: 

General Fund:  Treasurer Karin Grosshans reported that the general fund had a balance of $2102.93; her report is attached and incorporated by reference.  She received fees from 2 vendors, but still has some outstanding bill to pay for Land’s Sake!  Dede reported that she had approx $93 from food sales to turn in.

County Professional Support Fund:  Karin reported that there was no change in the County Prof Sup Fund; the balance remains at $4472.50.  She reported that they had just sent out some bills and that there also would be a summer intern.  Her report is attached and incorporated by reference.

Park Fund:  Park Treasurer Betty Lineberry reported that the checking account balance $17,295.13 and the total account balance is $20,807.66.  Her report is attached and incorporated by reference.

           

Old Business:

Park Planning Committee Report: 

            Handicapped Ramp:  The ramp has been marked out near the bathroom as construction should start soon.

Pavilion:  Jane reported that she, Mike Maslaney, Anne Pendrak, and the Wells met at the park.  The base of the pavilion had been filled.  The ramp will be located on the right side and will be mostly an earthen ramp. 

            Betty Lineberry reported that she had an offer from Professional Builders that they could complete the top of the pavilion and give us a $5000 discount if they could do the work now.  We would have to sign the contract by the end of July.  Betty reported that we do not have enough to complete the top now (need $25,000 more), but that the Town had indicated that they might donate $10,000 to the pavilion project.  Betty indicated that if we could get the Town to donate $10,000 this fiscal year and $5000 next fiscal year (which would begin in July) and we raise the rest (approx $10,000) we might be able to get the pavilion completed this year.  Betty presented a proposal to the Town asking for the $15,000, which she wants to present on 6/7/12.  She also proposed waiting to pay some of the bills she has received until the Town gave us the $15,000.  Jack indicated that the bills and the estimates don not match; Betty felt that we needed more supporting documentation for the bills.  Discussion followed regarding the proposal, the Towns donation amounts, paying the bills and not holding them, that the invoices did not match the estimates, and that we needed itemized bills from the sub-contractors/suppliers as supporting documentation to go with the invoices/bills.  The following motions were made:

            A motion was made, seconded, and passed to pay the following two bills: 1) $754 to Michael Shortt, and 2) $5193.76 to Professional Builders.

            Betty made a motion to wait to pay both bills until after we receive copies of the itemized bills from the sub-contractor/suppliers from Professional Builders.  The motion was seconded and passed.

            A motion was made, seconded, and passed to approve Betty’s proposal for asking the Town for $15,000 and that the proposal be presented to the Town at their next Town meeting on 6/17/12.

            Further discussion took place about possible fund raising strategies for raising the $10,000 we would need.  Several suggestions included obtaining a copy of the library donor list and contacting theses donors, news articles, etc.   Betty indicated that our next bluegrass concert, tentatively schedule for 9/15/12, would likely bring in close to $10,000 as that is what we have averaged with the last ones.

Land’s Sake! 2012:  Jane gave an overview of Land’s Sake.  It was not as well attended, though the overall event was better.  Discussion followed regarding how to increase attendance, increase youth/children participation, overall event formatted: seminar or show/vendor, possible alternative venue sites such as Wall Residence Center, and sign and advertising amounts.

New Business: 

Putt-Putt Challenge:  Dede reported that we will be doing the Putt-Putt Challenge again this year at the 4^th of July event.  Information has already been put out in the newspaper.  There should be no other expenditures except for up-dating the plaques on the trophies as we did not use them last year.  Dede reported that she already had one inquiry for the challenge.  Set up will be at 1:30 pm at the FCHS ball fields.  4^th of July activities start at 4:00 pm.

Announcements:  None.

Meeting was adjourned.  Next meeting will be Monday, June 25, 2012, at 6:30 pm at Wall Residences. 

Respectfully submitted,

Dede McGrath,

Recording Secretary

April 2012

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

April 26, 2012

President Jack Wall presided and called the meeting to order.  A quorum was attained. 

Present were: Betty Lineberry, David Larsen, Karin Grosshans, Dede McGrath, Jack Wall, Kamala Bauers, Mike Maslaney, Ralph Roe, Ellie Roe, Gunther  Hauk, Randall Wells, Anne Pendrak and Jane Cundiff.

Minutes:  The minutes of March 26, 2012, were not available.  Secretary Dede McGrath read from her notes.  Minutes will be disseminated to board members upon completion.

Treasurers’ Reports: 

General Fund:  Treasurer Karin Grosshans reported that the general fund had a balance of $2082.93; one check was written for our PO Box bill.  Her report is attached and incorporated by reference.

County Professional Support Fund:  Karin reported that the County Prof Sup Fund had a balance of $4472.50; a check was written to James Grubb for contract services for $525.  Her report is attached and incorporated by reference.

Park Fund:  Park Treasurer Betty Lineberry reported that there was no change in the Park Fund; the checking account balance remains at $16,991.23 and the total account balance is $20,502.13.  Her report is attached and incorporated by reference.

            Betty reported that Dogtown still wanted to host a movie in the park as a fund raiser for the Park.  Betty indicated that May 19 was a possible date; she will need to coordinate with them.  They are thinking of showing “Brother Where Art Thou”.  PFF may possibly sell popcorn and drinks.

            Betty also reported that Dr. McNeil of the VT Tighty Whities Jazz Ensemble “The Sounthern Colonels” was interested in doing a benefit concert for PFF as a fund raising event.  Betty thought possibly a September event.  The “Colonels” would be donating most of their costs and it would cost us less than $200 to get them.  It was decided to have Betty continue to pursue.

Old Business:

Park Planning Committee Report: 

            Sign:  Jane reported that the Town still had not contact Betty and Grey Lineberry regarding the change in sign wording.

            Shelter:  Mike reported that Mike Shortt will begin leveling for the stage slab this week.

Land’s Sake! 2012:  Jane reported the following:

            Food:  Jane reported that she has three food vendors: Beegle BBQ, Dogtown and Riverstone/Crenshaw.  PFF will be doing drinks and baked goods; Anne Pendrak is coordinating.  She reported that PFF may be doing other food also and that we need to have some kind of breakfast food too.

            Green Machine Car Show:  Jane reported that she needs several drivers to pick up cars from Christiansburg and drive them to Floyd for the car show.  The arrangements have been made at the dealers; all they need is a current driver’s license. 

Trails:  Jack reported that the Trail Proposal was pretty much shot down by the Rec Authority Board.  Jack indicated that he thinks their reluctance to approve a trail comes from the lack of support from the County Board of Supervisors and Dan Campbell, County Administrator.  Discussion was had as to whether to continue to pursue a trail.  Several suggestions were made, including: meeting with the County Board of Supervisors, trying to get the support of the Town Counsel, having a table at Lands Sake for people to sign a trails assessment survey and pick up letters to send to their supervisor asking them to support a trail, etc.  Randall indicated that he was finished with trails for the time being.  It was decided to send a letter updating some of the original trails supporters in regard to what has transpired; Randall will write the letter for Jack to sign.  It was reported that David is opening up some of the trails on the Chantilly property for the public.  PFF will continue to pursue but will take a break at the moment.

Community in Schools:  Jack reported there was no new information; the program is moving slowly and they are waiting for training from the VA Community in Schools group.

New Business:  None.

Announcements: 

Tour De Floyd:  Jack reported that the Tour de Floyd will be held on May 19 and they are looking for volunteers to help with refreshments tables.  Anyone wishing to help should contact Jack.

Meeting was adjourned.  Next meeting will be Monday, May 21, 2012, at 6:30 pm at Wall Residences. 

Respectfully submitted,

Dede McGrath,

Recording Secretary

March 2012

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

March 26, 2012

Vice-President Mike Maslaney presided and called the meeting to order.  A quorum was attained.  President Jack Wall later assumed the meeting from the vice-president.

Minutes:  The minutes of the February 27, 2012, were accepted as corrected. 

Treasurers’ Reports: 

General Fund:  Vice-President Mike Maslaney, reporting for Treasurer Karin Grosshans, reported that the general fund had a balance of $2126.93.  The only pay out was for the annual event insurance.

County Professional Support Fund:  Mike, reporting for Karin, reported that the County Prof Sup Fund had a balance of $4997.50; two checks had been paid out.

Park Fund:  Mike, reporting for Park Treasurer Betty Lineberry, reported that the Park checking account had a balance of $16,991.23 and a total account balance of $20,502.13.

Old Business:

Park Planning Committee Report: 

            Jane reported the following:

            Sign:  Jane reported that Woody has sent out the sign design to the Town and is waiting for permission to get started.  The wording on the sign has been changed and will read “Community Park” instead of “Memorial Park.”   He was waiting for the Town to contact Betty and Grey Lineberry for approval of the new wording.  Woody will be donating the costs of the sign.

            Garden:  Jane and Betty met with the Master Gardeners in the park.  They are excited to make the park a project and will look into possibly doing a butterfly garden and will be looking into the placement of the trees donated by Beegle Landscaping.

            Shelter:  Mike is coordinating the construction of the shelter and reported that a building permit was obtained.  Ed Irwin will be constructing the ramp and will be sending an estimate of the costs.  Mike reported that AEP will be pulling power off a back pole.  Mike also reported that Mike Shortt can possibly start next week on the slab.

Land’s Sake! 2012:  Jane reported that she has three vendors for food: Beegle BBQ, Dogtown and Riverstone/Crenshaw; PFF will be doing drinks and baked goods.  She reported that the speakers are set up and that there are less speakers so there can be more time for vendor demonstrations.  Gary Bobbitt is trying to get some “green” vehicles for a mini-green car show.  Fred will be working on flyers and Gary may be able to print posters for us.  Several people are writing news releases.

Trails:  Jack reported that PFF is on the agenda for the next Rec Authority meeting for trails schedule for April 9 at 6:00 pm.  Jack reported that there are several issues that may come up such as the ownership of the trail for liability reasons and could PFF take on the ownership.  It was decided that PFF could not take ownership of the trail but would be willing to pay for bond insurance for the Rec Board members. 

            Jack also reported that the Rec Authority is not a government department and that the County only gives $40,000, and the Town $5,000, for an operating budget.  It was suggested that we talk to the Town to see if they can help persuade the Rec Authority to allow a trail.  It was also suggested that we discuss liability issues with Jon Rogers.

            Randall reported that he, Jack, Kamala, and David Larson went to the last Rec Authority meeting and that they were not very receptive.  Wanda Combs was also at the meeting.

            It was reported that David had taken Wanda Combs and Doug Thompson on a tour of the proposed trail.  Wanda forwarded some grant information to us on trails.  Randall volunteered to write an article for the Floyd Press.  Randall also reported that he had a packet of news clippings to show the Rec Authority at the meeting on how beneficial and popular trails are.  He volunteered to mail a packet to the Rec Authority prior to the meeting.

            It was recommended that we try to get a representative from the school system to attend the meeting with us as the trail could be used by the cross-country track team to practice on rather than running up and down Rt 8.  It was also suggested to get some photos of the trail and have a copy of David’s map of the trail to take to the meeting.

            Randall also reported that he will be briefing the Town on the trail at their next meeting on April 5^th.

            Mike suggested that PFF might want to talk to a county attorney from another county who has trails to see what kinds of problems they encounter with their trails.

            Marjorie indicated that she will have a trail assessment survey and information at her table at Lands Sake for people to sign indicating that they would like a trail.

Community in Schools:  Jack reported that the program is moving slowly and have had several meetings, but there is no new information.

New Business: 

VA Blueridge Music Festival:  Randall reported that he is on board for the next VA Blueridge Music Festival and that he will give update as they come.

Young Actors Group:  Randall reported that PFF should keep them in mind for possible future support.

Announcements:  None.

Meeting was adjourned.  Next meeting will be Monday, April 23, 2012, at 6:30 pm at Wall Residences. 

Respectfully submitted,

Dede McGrath,

Recording Secretary

Feb 2012

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

February 27, 2012

President Jack Wall presided and called the meeting to order.  A quorum was attained. 

Present were: Jane Cundiff, Kamala Bauers, Anne Pendrak, Betty Lineberry, Karin Grosshans, Jack Wall, Mike Maslaney, Dana Beegle, and Dede McGrath.

Minutes:  The minutes of the January 23, 2012, were approved as corrected. 

Treasurers’ Reports: 

General Fund:  Treasurer Karin Grosshans reported that there were no transaction this month; balance remains at $2376.93 in the General fund.  She also reported that there were no transactions in the County Professional Support Fund; balance remains $5500.  Jack reported that checks were recently written for $350 and $150; these have not cleared yet.  Jack reported that Mike Maslaney, Lydeana Martin, and he have been in discussion regarding hiring a summer intern for the Task Forces.  The Treasurer’s report is attached and incorporated by reference.

Park Fund:  Park Treasurer Betty Lineberry reported that we have a balance of $16,991.23 in the checking account, and a total accounts balance of $20,501.23.  She also reported that the Floyd County Woman’s Club had made a donation of $1500 for the park/amphitheater.

Old Business:

Park Planning Committee Report: 

            Jane reported the following:

            Shelter:  Jane reported that she and several members of the PFF attended the Town meeting.  Heather Krants preceded PFF and discussed with the Council the Town Jubilee and her ideas for more events in the park.  Her discussion added some support to our request for a larger shelter/amphitheater. 

            Jane reported that Steve has given us a rough estimate of $25, 620 for the shelter, however this does not include the foundation, ramp, or electrical.  She reported that Ed Irwin estimates that the total shelter could cost $42,000 - $50,000; this cost will be less if we can get donations of supplies, lab, etc.  He made suggestions as to how to build more inexpensively.  The PFF agreed that the base needed to be concrete, but that it did not need to be solid.  Jane will meet with Ed Irwin again and discuss other options. 

            Mike reported that Michael Shortt, Ed Irwin and he will be having a meeting at the park coming up that week.  Mike indicated that the base slab alone could cost $4000 - $5000 depending on how it goes in, and that it could be made of concrete block with rebar and open underneath so the area could be used for storage.  Their meeting will also discuss how to do the shelter more economically.   Mike will try to meet with Mark Bolt (building inspector) to get a ruling on the ramp, if it has to be ADA or not.  It was suggested to have Steve be part of that meeting.

            Jane further reported that the Town had agreed for PPF to assume control of the project so that it will not have to be bid out, etc, as it would if it were a government project.  The Town may add some money to the project.

            It was decided that we could build the shelter in parts with the slab being constructed first.  The slab could be then be used while we are raising money to finish the rest of the shelter.

            Entrance Sign:  No new info; Woody is still working on it.

Nominating Committee:  Karin reported that the officers currently holding officer positions have all agreed to serve another term in their respective position: President – Jack Wall, Vice-President – Mike Maslaney, Secretary – Dede McGrath, General Treasurer – Karin Grosshans, and Park Treasurer – Betty Lineberry.  A motion was made, seconded and passed to accept the slate of officers as presented.

Land’s Sake! 2012:  The 2012 Land’s Sake event was discussed.  Planning meetings will be held at the school with Gary Bobbitt and Barbara Pleasant attending.  Several speakers have already been confirmed.  It was decided that there would not be a farmers panel but a Task Force panel instead.  PFF will have both a general booth and a Park booth.   Jon Beegle has agreed to do food; he will have BBQ.  It was suggested to see if we could get one more food vendor; Dog Town or Odd Fellows, etc.  There will possibly be a seed project for children.

            Betty reported that Dog Town wanted to sponsor a fund raiser for the park and was looking to possibly do a movie night in the park.

Trails:  Jack’s Trail proposal was discussed; the proposal is attached and coordinated by reference.  The proposal included some of the following: (1) PFF to pay different in liability coverage to add the trail to the Rec Authorities current policy; (2) design a system for reporting trail maintenance issues; and (3) setting up an escrow account to pay for maintenance.  Dennis Anderson has volunteered his time and equipment to build and David Larson still has offered his easement for his land.  Additionally PFF could try for a Dept of Forestry Planning grant to help with design and a survey of the trail land.  Discussion was held; it was decided to change paragraph 2 to read “PFF would consider to pay…” instead of “PFF would agree to pay…”.  A motion was made, seconded, and passed to accept Jack proposal with correction, and for Jack to present the proposal to the Rec Authority.  The next Rec Authority meeting is March 12 at 6:00 pm.

Community in Schools:  Jack reported that he was continuing to work with the Floyd schools on the Community in Schools program and that they were trying to get the program in place to start in the fall.  He reported that there was a need to create a Task Force to create and conduct a needs and educational assessment.

New Business: 

Public Banner Coordinator:  Kamala reported that the Town Council had approached PFF to take over coordinating/scheduling the hanging of public advertizing banners over Locust Street.  After some discussion it was decided that PFF needed the Town Council to come to one of our meeting and present their proposal to the PFF.

Announcements:  None.

Meeting was adjourned.  Next meeting will be Monday, March 26, 2012, at 6:30 pm at Wall Residences. 

Respectfully submitted, Dede McGrath, Recording Secretary

Jan 2012

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

January 23, 2012

President Jack Wall presided and called the meeting to order.  A quorum was attained. 

Present were: Mike Maslaney, David Larsen, Jack Wall, Kamala Bauers, Jane Cundiff, Anne Pendrak, Gunther Hauk, Karin Grosshans, Dana Beegle, and Dede McGrath.

Minutes:  The minutes of the November 28, 2011, were approved as corrected. 

Treasurers’ Reports: 

General Fund:  Treasurer Karin Grosshans reported that we have a balance of $2376.93 in the General fund; payment was made to the SCC for our annual corporation fees and the donation of $90 from the Roe’s was transferred to the Park fund.  She reported that the balance for the County Professional Support fund was $5500; the grant money and another $500 donation was deposited.  She also reported that the two interns are being considered contractors for pay purposes.  Karin reported that the still needed to turn in their time sheets.  Concern was expressed that they need to do more or we may not be able to fully utilize all of the grant money and there might be a need to bring in other professionals.  The Trails CD has a balance of $1464.03.  Her reports are attached and incorporated by reference.

Park Fund:  Karin reported for Park Treasurer Betty Lineberry that the park fund checking account had a balance of $16,991.23, and that the overall park fund balance was $19,000.00.  Donations in the total amount of $392.84 were deposited.  The Park Treasurer’s report is attached and incorporated by reference.

Old Business:

Nominating Committee:  Karin reported for the Nominating Committee.  The four members (Dede McGrath, Kamala Bauers, Jon Beegle, and Anne Pendrak) whose terms were expiring all agree to continue on for another term; there were no other nominations to the board – three (3) seats remain open.  A motion was made, seconded and passed to accept the slate as presented.  Officer elections will be table until the February meeting.

Park Planning Committee Report: 

            Jane reported the following:

            Shelter:  Betty is getting Steve Arthur to give us an estimate for the cost of the shelter; he is trying to keep near our budget.  Steve is available to build the shelter, but the Town may have government restrictions they must meet and may have to bid the contract out; we might want to see how we can get around that.  Steve will also give us a list of material that we will need to get donated.  Jane and Betty staked the new area for the shelter. 

            Mac and Jenny hope to finish the vine and brick/stone work on the smaller music shelter soon.

            Entrance Sign:  Woody is still working on the design; it will still be a floral/trellis design.  He estimates he should have it in the next couple of weeks and may be able to put up this spring. 

            Ramp:  No new information.

            Rules Sign:  No new information.

            Playground:  No new information.

            Plaques:  Jane reported that the wording on the Patio Plaques could use some more work.  She sent our drafts of the plaque wording to all board members for editing (attached).  She also reported that we will need plaques for the new picnic tables from Swede McBroom.

TEA-21:  Price Construction was awarded the contract, but work has not started.

Land’s Sake! 2012:  The 2012 Land’s Sake event was discussed.  Jack reported that the date is May 5 from 7:00 am – 5:00 pm at the FCHS.  We will have use of the lobby, old gym, cafeteria, and auditorium.  He indicated that this might not be the best time to bring in an expensive keynote speaker (Ed McMahon); that we may want to use local again such as Barbara Pleasant as she was very popular last year.  Jack proposed having the Task Forces (Agriculture & Forestry Task Force and Land Policy Task Force) give a briefing of their work along with a comprehensive plan overview.  It was also suggested to have more short presentation that could be repeated several times during the day in the gym vendor area then longer presentation.  It was suggested to have Lydeana Martin and Barbara Pleasant as the keynote speakers.  Although Jack felt that Ed McMahon was still a good possibility as he speaks regarding zoning issue.  It was also suggested to invite Jeremy Moles as he is working to build a slaughter house in this area.  It was suggested to contact Sustain Floyd.  A committee will be formed for planning purposes.

Breakfast Talks:    Jack reported that Dan Campbell, Gary Crouch, and Bill Gardner attended the December Breakfast Talks.  They discussed water and sewage and indicated that though the system is not as bad as it seems, it still needs work.

New Business: 

Spikenard Honey Bee Sanctuary:  Gunther Hauk from the Spikenard Honey Bee Sanctuary spoke to the board regarding the work being done at the sanctuary.  They are a non-profit organization.  They offer education and research workshops.  The Sanctuary has been open for two years and is growing; they are planning on purchasing the land and building a structure to be use for teaching.  He indicated there is a need for operating funds and indicated that he needed help with grant writing.

Trails:  Jack gave an update on the Recreation Park Trail (1.5 mile trail at the Recreation Ball Fields).  He indicated that the staff at the Recreation Authority works a lot of unpaid hours and that they are very underfunded.  It would be difficult for them to take on another project without more funding and help.  He talked with Mac McCutcheon, a former member of the Rec Board, who indicated the county attorney is still saying that liability is the main issue.  David Larsen is still willing to grant the easement for the trail on his portion of the property.  Jack indicated that if we want the trail, we need to come up with a proposal and plan that addresses these issues and provides funding for them, such as: offering to pay the difference in the liability insurance to add trail coverage to existing coverage, create an escrow account for maintenance, apply for Dept of Forestry grants, etc.  Dennis Anderson has indicated to Jack that he is willing to donate his time and machinery to build the trail.  A suggestion was made to create a web page to ask for volunteers.  An outside organization like PFF would have to take on the responsibility of maintenance.  A committee was formed to include Jack Wall, Mike Maslaney, David Larsen, and Randall & Marjorie Wells.  The committee with research the trails issue for a possible presentation of a Trails plan to the Recreation Authority in March.  The Recreation Authority Board meets every 2^nd Tuesday.

School Superintendent:  Jack reported that he and Kamala met with the new School Superintendent Dr. Kevin Harris.  He reported that Dr. Harris is very open to more community involvement in the schools.  They discussed a Community-in-Schools program and creating a non-profit board for educational improvement.

Announcements:  None.

Meeting was adjourned.  Next meeting will be Monday, February 27, 2012, at 6:30 pm at Wall Residences.  There will be Officer elections at this meeting.  Contact the Nominating Committee if you would like to serve.

Respectfully submitted,

Dede McGrath

Recording Secretary