october 2011 minutes

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

October 24, 2011

President Jack Wall presided and called the meeting to order. A quorum was attained.

Present were: Dede McGrath, Karin Grosshans, Mike Maslaney, Kamala Bauers, Danielle Courtois, Jane Cundiff, Ellie Roe, Ralph Roe, Betty Lineberry, Anne Pendrak, and Jack Wall.

Minutes: The minutes of the September 26, 2011, were approved as written.

Treasurers’ Reports:

General Fund: Treasurer Karin Grosshans reported that we have a balance of $2466.93; there was no change and no transactions from last month. Her report is attached and incorporated by reference.

Park Fund: Park Treasurer Betty Lineberry reported that the park fund checking account had a balance of $16,658.39 and that the overall park fund balance was $18,165.59. Her report is attached and incorporated by reference.

Old Business:

Park Fundraising: Betty reported that our income for the concert, before expenses, was $10,426.49; we had expenses of $2625.52; leaving a balance of $7783.97. Betty reported that she also received a donation of $500 from the Floyd County Woman’s Club. Betty further reported that the picture by Gibby Waitzkin did not get sold at the auction as the reserve of $200 was not met. A discussion was held regarding what to do with the picture. Several suggestion included selling or raffling it at the 2012 Lands Sake event or contacting members of the PPF who might be interested in purchasing the picture.

Park Planning Committee Report:

Betty reported that she had met with Swede McBroom and that he will donate/make two picnic tables. It was suggested to place them under the trees. Betty also reported that John Getgood , Lions Club, indicated to her that the Lions Club would like to donate two trees for the park. Betty will try to get more details from John on the type of trees and time frame.

Mike Maslaney reported that he had made a presentation on the park to the Rotary Club. He presented a need for a water fountain and presented a plan for a 3-level water fountain with a bottle filling station. The fountain would cost approximately $5000 without installation. Mike indicated that the Rotary will get back to us as to whether they will take on the project.

Jane reported that we need plaques for the plaques for the park. She will try to contact some of the local trophy places for prices and types.

Town Working Meeting: Members were reminded that the Town had requested to have a working meeting with PFF; the meeting is scheduled for November 17, 2011, at 6:30 pm at the Town Offices. Discussion was held regarding what topics to approach the town with and what to concentrate on. It was decided to concentrate on picnic tables, a water fountain, and more trees. It was also decided to find out what the Town’s (Lance’s) plans are for the handicapped ramp, sign, and spot leveling. It was decided that we would hold off discussing the shelter. Jane indicated that the Town is leaning toward a mobile stage to be used at the lower right hand site. Mike would like to discuss with the Town the possibility of building a second small shelter on the opposite side of the park from the first shelter. It was also suggested that we could discuss the possibility of a garden or walkway using plants to outline walkway path. It was suggested to invite John Getgood to the working meeting in regard to trees.

TEA-21: No new information.

Land’s Sake! 2012: The 2012 Land’s Sake event was discussed. It was suggested that we hold it in April, possibly the 14^th or 21^st, or May 5. A suggestion for possible topic was Energy Retrofit and getting a speaker from Charlottesville. It was suggested to try to get the use of the gym for more room, allow vendors to sell at their booths, have less speakers and more localized demonstrations, contacting the master gardeners, have a plant sale, and possibly have the vendors donated a small prize for use as a door prize or chance drawing. It was suggested to also look into using the elementary school gym and cafeteria if the high school was not available. Dede will send out copies of old minutes that contain other discussions of the event as a reminder of other thoughts and suggestions.

Comprehensive Plan Task Force Funding Grant: Kamala reported that Lydeana Martin indicated we were awarded the grant that PFF wrote to the Community Foundation to help with funding for the Comprehensive Plan Task Forces. There is no administrative funding for the Task Forces. The grant will help with paying interns from Virginia Tech, paying for professional consultants, etc. PFF will be doing the administration of the funding. A motion was made, seconded, and passed that we open a separate checking account for the administration of the grant monies.

New Business:

Nominating Committee: Members were reminded that the Annual meeting is coming up and board and officer elections will be held. A nominating committee was appointed with the following members: Kamala Bauers, Dede McGrath, and Karin Grosshans.

Gift: Randal reported that he had made a gift to present to the Traynhams for their help with the concert and the park. He had a picture that he took of them blown up and framed. Fred did the printing and Ron Campbell made the frame.

Weatherizing Seminar: Jack reported that a seminar on Weatherizing Your Home will be held on November 10, 2011, at the Country Store. He suggested that PFF consider providing refreshments. It was decided that if anyone wanted to donate refreshments to contact Jack.

Announcements:

Energy Expo: An Energy Expo will be held on November 3, 2011, in Roanoke.

Meeting was adjourned. Next meeting will be Monday, November 28, 2011, at 6:30 pm at Wall Residences.

Respectfully submitted,

Dede McGrath, Recording Secretary

September 2011 minutes

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

September 26, 2011

Vice-President Mike Maslaney presided and called the meeting to order. A quorum was attained.

Present were: Ananda Underwood, Jane Cundiff, Kamala Bauers, Anne Pendrak, Betty Lineberry, Mike Maslaney, Ellie Roe, Ralph Roe, and Dede McGrath.

Minutes: The minutes of the August 22, 2011, were approved as amended.

Treasurers’ Reports:

General Fund: Mike reported for Karin that we have a balance of $2466.93; there was no change from last month. Her report is attached and incorporated by reference.

Park Fund: Park Treasurer Betty Lineberry reported that the park fund checking account had a balance of $12,914.92 and that the overall park fund is $14,422.12. Her report is attached and incorporated by reference.

Old Business:

Park Planning Committee Report:

Mike and Jane reported that Jane had decided to step down as Chair of the Park Committee. We need to appoint another Chair. Jane agreed to continue to act as chair until a replacement can be found. It was suggested that an email be sent out asking for volunteers to act as chair. It was reported that the Town seems to be at an impasse in regard to the park development and do not want to add any elements to the park at this time, though they will be continuing with the plans and construction of a handicapped ramp next to the bathrooms and patio. Additionally, they will be looking at leveling some areas of the park. They also will be approving and coordinating the sign. The Town will be responsible for the playground cost and construction. Ellie reported that she had tried to get in contact with Mike Patton in regard to the playground, but that he had not returned her calls.

Tables/Benches – Ralph Roe reported that the Girl Scouts delivered two (2) benches for the park. The benches are very nice and made of cypress. It was decided to place them on the patio. Ralph purchased materials with which to anchor/chain the benches. He donated the cost of the material and labor.

Mike reported that the Town was to do a joint meeting with the PFF. It was suggested that a working meeting be set up for November 17. Mike felt that the picnic table should be the next priority. It was suggested that anyone who knew of woodworkers should contact them regarding doing a table for the park. Ralph passed around a picture of a sample table that was made with wood slabs. It was simple, but durable. It was suggested to email the picture out to the PFF and friends.

Park Fundraising: Betty went over the planning schedule for the concert. She indicated that we would not be assigning cards to individuals and that she would need volunteers to watch for who was bidding. Ralph and Betty will be the Auction helpers. Betty reported that she had $1400 worth of goods for the silent auction. She indicated that we needed more sponsorships still. Dede will be in charge of the food. She will be bringing table cloths. Ralph will help with set up; Ellie and Jane will take tickets at the door; Ralph and Ellie will handle signs; and Kamala will print the programs. Betty also indicated that we have a booth at the Arts & Crafts Festival and that she needs volunteers to man the table. Dede reminded the membership that we need baked goods.

TEA-21 – The contract has been let and is now at V-DOT for approval.

Breakfast Talks: Mike reported that Will Griffin, Bill Gardner, Jack and he attended the last Breakfast Talks. Topics for future talks were discussed including PSA. It was suggested to have PSA be the topic for October.

Land’s Sake! 2012 – No new info.

New Business:

Water Fountain: Mike reported that he will be making a presentation to the Rotary Club on the Park with a possibility of having the Rotary Club donate a water fountain as the Rotary Club is looking for water issue projects to do.

Grant: Kamala reported that the PFF wrote a grant to the Community Foundation on behalf of Lydeana Martin to help provide funding for interns to help during the land use meetings.

Announcements: None.

Meeting was adjourned. Next meeting will be Monday, October 24, 2011, at 6:30 pm at Wall Residences.

Respectfully submitted,

Dede McGrath, Recording Secretary

August 2011 minutes

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

August 22, 2011

President Jack Wall presided and called the meeting to order. A quorum was attained.

Present were: Mike Maslaney, Kamala Bauers, Karin Groshans, Jane Cundiff, Betty Lineberry, Dede McGrath, Anne Pendrak, Jack Wall, Ellie Roe, Ralph Roe, and Margie Wells.

Minutes: The minutes of the July 25, 2011, were approved as written.

Treasurers’ Reports:

General Fund: Treasurer Karin Grosshans reported that we have a balance of $2466.93. The $58 made from Putt-Putt was deposited. Karin also reported that the donation made by the Roes for the Lands Sake was not used. It was agreed to apply that money toward the park. Her report is attached and incorporated by reference.

Park Fund: Park Treasurer Betty Lineberry reported that the park fund checking account had a balance of $12029.42 and that the overall park fund is $13,535.34. Her report is attached and incorporated by reference.

Old Business:

Park Planning Committee Report:

Park Meeting – Jack reported that he attended the Town Council meeting held after they met with us in the park. He reported that the Town liked the idea of the “shelter” being moved to the other side of the park facing the back hill, but that, as before, the “shelter” could not have any sides and they were not sure if they wanted a permanent structure. The Town indicated that they would not be putting any money into the structure. Lance has been assigned to coordinate terracing some areas in the park; he will be working with Michael Short. Lance will also be coordinating the handicapped ramp construction. The Town proposed having the children from the schools design the playground. It was felt that the Town needed to coordinate with other organization to encourage them to hold events in the park.

Tables/Benches – Ralph Roe reported that the Girl Scouts will be delivering two (2) benches by September 15 and that they are still working on some tables. A discussion was held on picnic tables. Dede passed out some information she found on plastic tables kits that could be converted to Trex. It was felt that wood tables could be just fine. It was suggested to check with Zion as they had just purchased wood tables. Dede, Jane, Ellie, and Ralph will look into further.

Park Fundraising: Betty passed around two sign-up sheets for selling tickets, etc., at the Jamborees and the Arts & Crafts show. Betty indicated that we were now selling the CDs for $5 and that we would be giving a free CD to any one who purchased 2 or more tickets. We have very few CDs left and she wanted to get rid of them. Tickets are on sale at Bell’s Gallery and Odd Fellows.

Trails – Jack reported that Cheryl of the Recreation Authority is retiring this year and that we may want to table the trails project until next year. He indicated that Dave Larsen is willing to wait. Also, that will leave an opening on the Recreation Board. Dan Campbell suggested getting Dave and the Recreation Authority together. It was suggested to propose to the Recreation Authority that if they would pick up the liability, we would pay maintenance costs.

TEA-21 – No new info.

Breakfast Talks: The last Breakfast Talk of August had a discussion on trails (see above). A discussion was held regarding new topics for the next Talk to be held on September 1^st. Several topics such as education, PSA, and trails were suggested. The “Sidewalks to School” Grant was discussed as a possible concern under education. It was suggested that we may want to invite people without a general topic to see if there was anything they wanted to discuss. A discussion was held regarding whom to invite.

Ice Cream Social: It was decided to table the social for the time being as the Town does not know when they want to do the park dedication.

Windmills: Jack made a short presentation presenting the other side of the windmill controversy. He gave additional information that addressed some of the concerns that were brought up by Kathleen Ingoldsby at the last meeting. He reported that the noise was not an issue, that they are quieter than she indicated, and that the lights are the same as exists on current cell towers.

New Business:

Land’s Sake! 2012: Jack initiated a discussion regarding having a Lands Sake for 2012. It was agreed that we wanted an event for 2012. Possible topics/elements were discussed including: Kid’s Gardening Crafts, a “Help The Planet” music contest, having Jason’s horse teams, having chain saw demonstrations, doing animal husbandry exhibits perhaps with the Cooperative Extention/4-H, allowing vendors to actively sell at their booths, etc. Dates were discussed with Jun 2 or 3, or 9 or 10 as possibilities. The Town Jubilee is usually held the Saturday before Father’s Day (June 17).

Announcements: None.

Meeting was adjourned. Next meeting will be Monday, September 26, 2011, at 6:30 pm at Wall Residences.

Respectfully submitted,

Dede McGrath, Recording Secretary

July 2011 minutes

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

July 25, 2011

President Jack Wall presided and called the meeting to order. A quorum was attained.

Present were: Karin Grosshans, Mike Maslaney, Randall Wells, Jane Cundiff, Kamala Bauers, Betty Lineberry, Jack Wall, Kathleen Ingolsby, and Dede McGrath.

Minutes: The minutes of the June 27, 2011, were approved as read.

Treasurers’ Reports:

General Fund: Treasurer Karin Grosshans reported that we have a balance of $2408.93. A disbursement of $93 was made to Dede for Putt-Putt expense reimbursement for trophies and putters. Her report is attached and incorporated by reference.

Park Fund: Park Treasurer Betty Lineberry reported that the park fund checking account had a balance of $9457.17 and that the overall park fund is $10972.50. She reported that we made $82.45 from the 4^th of July Celebration and the booth fee was $10. Her report is attached and incorporated by reference.

Old Business:

Park Planning Committee Report: Jane reported that the Town Council meeting and Park dedication was canceled and she did not get to request a working meeting with the Town. Discussion was held regarding the charrettes and recognition ceremony. Mike suggested deferring any park discussion until the next Town meeting Aug 18. Mike reported that the Town could not agree on a date for the dedication. He reported that Lance had been placed in charge of the coordination of the ramp construction. It was suggested to do the Social in September and invite know big money donors, all the Town residents, the Town council, and the County Board of Supervisors. The canopies for the social could be placed on the flat area near the restroom so that they could have access to water and electricity; the Putt-Putt would have to go in the lower flat area. Mike suggested meeting prior to Aug 18 to get together information to present to the Town on landscaping, structures, and attractions. Jane will update the park power point presentation. Mike also suggested that we not refer to the amphitheater and an “amphitheater” but as a “shelter”. He also reported that the Town liked the smaller music/picnic shelter and would like to see a similar larger shelter.

Park Fundraising: Betty indicated that planning for the benefit concert was going well. She reported that we received the tickets for half price as there was an error on the tickets; she is getting 35 posters for $35; and Wall residences will be doing the program. She indicated that we needed more sponsors and will need baked goods. She also thought that we should sell barbeque (and also hot dogs?); Dede will coordinate. She passed out flyers; Dede will send email flyers to her media/chamber contact list. Betty also indicated that we needed large auction items as well as smaller silent auction items. The live auction will take place during the first break. Jane and Randal will handle publicity. Betty passed around a sign-up sheet for people to sell ticket/pass out flyers at the Friday Jamborees.

Trail – Jack reported that the Recreation Authority was not very cooperative in regard to the proposed trail project. He suggested going ahead and starting the trail on Dave Larson’s land in order to get the Recreation Authority to enter conversation with us. It was suggested that we request a meeting with the Recreation Authority and include Dave Larson.

TEA-21 – No new info.

Putt-Putt Golf Challenge: Dede reported that the trophies only cost $63 and we spent $30 for the putters; these are one time costs. The only entries were all partnership members and no entries fees were paid; no income was made from entry fees this year. We made $58 from play. It was suggested that nest year we include an unlimited play pass. Since only PFF members entered, we did not award the trophies, so they can be used next year; only the plates will need to be updated. This event was fun and we will be doing it next year.

Breakfast Talks: The last Breakfast Talk of July 7 had a discussion on schools; Doug Phillips, Bill Gardner and Joe Cline attended. The schools need more support from businesses. Alternative education was also discussed. Suggested topics for the August Breakfasts Talks included trails and inviting Dan Campbell and Dave Larson, or possibly discuss PSA in regard to maintaining the current system and expanding new systems.

New Business:

Windmills: Kathleen Inglesby spoke to the Partnership in regard to her concerns regarding the possibility of a power company placing wind turbines on Wills Ridge. Kathleen presented information on wind turbine in terms of structure, noise, construction needs, wind speeds, etc. She indicated that in order to place the turbines on Wills Ridge, the company would have to blast a portion of the ridge line. This might endanger the fragile water systems in the county, would destroy the view shed, timber, and wildlife habitat. She also reported that the turbines are noisy. Additionally, she indicated that the parent company is non-US based and that profits would be going out of country and not benefiting the US economy. She also reported that many wind turbine facilities in the US have been abandoned and have become eyesores and problems. She indicated that as of now Floyd County has no real protection against them coming in and briefed the board on an ordinance in Patrick County that could help Floyd. She passed around a petition for interested people to sign.

Announcements: None.

Meeting was adjourned. Next meeting will be Monday, August 22, 2011, at 6:30 pm at Wall Residences.

Respectfully submitted,

Dede McGrath, Recording Secretary

June 2011 minutes

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

June 27, 2011

President Jack Wall presided and called the meeting to order. A quorum was attained.

Present were: Betty Lineberry, Anne Pendrak, Jane Cundiff, Kamala Bauers, Jack Wall, Mike Maslaney, and Dede McGrath.

Minutes: The minutes of the May 23, 2011, were approved as corrected.

Treasurers’ Reports:

General Fund: Treasurer Karin was not at the meeting and sent her report. Her report indicated that we had a balance of $2501.93. She reported Lands Sake had an initial profit of $223.61, but that we had received some extra Lands Sake bills, so the net profit is actually $165.53. Her report is attached and incorporated by reference.

Park Fund: Park Treasurer Betty that the park fund checking account had a balance of $9384.72 and that the overall park fund is $10,888.05. She reported that we made $48.28 from the Jubilee. Her report is attached and incorporated by reference.

Old Business:

Jubilee: The membership discussed the recent Jubilee celebration and how disappointed the PFF was in its organization, execution, and attendance. It was mentioned by some members that if the festival does not improve, it is not worth the PFF attending as a vendor. Mike reported that the Town was aware of the poor turnout and other problems of the festival and is working on improving them. Mike also indicated that though everyone loved the music shelter and benches, one of the problems with the park is that there is nothing in the park for people to do or interact with. He also mentioned that there was discussion regarding having a mobile stage instead of a amphitheatre, however there will be problems with storage to overcome. Mike suggested that maybe an interactive water fountain might be a good element to have in the park. Many of the members agreed with this thought. It may be something to pursue in the future.

Park Planning Committee Report:

Working Meeting – Discussion was held on the park and where to go next. The Town has indicated that they feel the PFF is moving too fast on the park elements and wants to see a visual concept of the park and it elements. It was proposed that we ask the Town to have a joint working meeting to discuss the park. It was suggested to attend the next Council meeting on July 7 and request a park working meeting.

Dedication – The Park dedication is schedule for July 21 at 6:30 pm just prior to the start of the Town Council meeting. The PFF is invited. It was suggested that the PFF provide refreshments. Kamala indicated that the Town uses money made from tourism to help keep taxes low and that the park helps bring in some of the tourism dollars.

Charrette – It was proposed to hold another Ice Cream Social and informal charrette in the park this summer. It was suggested to have Steve Arthur to consult. It was also suggested that we could also include a small appreciation ceremony and present certificates of thanks to people who have helped with the park like Mac & Jenny and Phoenix Hardwoods, etc.

Park Fundraising: Betty indicated that we needed to do some work during the July meeting for the concert.

Trail – Jack reported that he went to the Board of Supervisors and that they agree to listen to our trails proposal. He also reported that he met with Dave Larson and that they checked out the proposed trail site. Jack indicated that the area is good for a trail. The land is still available and Dave is very enthusiastic and has maps and information on the land. Jack also indicated that Dave has more land available off Rt 8 for possible future trails but that it might need a culvert. Jack does not feel that it is a money issue that has the Board concerned. We will need to meet with the Recreation Authority. Dave indicated that he is willing to come to a meeting. It was suggested to also invite Virgil and Cheryl to one of the Breakfast Talks. Maintenance and liability remain the biggest obstacles, but there is a possibility of grant money and support through the Dept of Forestry and DCR.

TEA-21 –The contractor is trying to get a waiver.

Putt-Putt Golf Challenge: Dede reported that everything is in order for the Putt-Putt Challenge. She has at least 10 clubs and balls. She reported that the cost of the trophies will be under $75. The costs would include two large perpetuating trophies and five smaller trophies. The cost for the large trophies would be a one time expense. The smaller trophies would have to be purchased each year, but the total cost per year should stay under $25 total. Dede also indicated that for this first year we would have an initial output for clubs and balls. Mike, Dede, and Anne indicated that they would be entering a hole; there were no other entries at the time of the meeting, but Dede reported that we should have at least 5-6 holes. The membership was very enthusiastic and decided that even if that was all the holes they had, it will still be a fun event. Dede also reported that while she was researching, she found that to build a mini-golf course was not that expensive. A motion was made, seconded and passed to allot no more than $75 dollars for trophies for the event. Dede will contact the local trophy shop. Dede reminded the membership of the set up time for the Challenge.

Breakfast Talks: The next Breakfast Talk is July 7 at 7:00 am. It was suggested to have it involve trails and invite Virgil and Cheryl, and also to invite Randal and Dave.

New Business: None.

Announcements: None.

Meeting was adjourned. Next meeting will be Monday, July 25, 2011, at 6:30 pm at Wall Residences.

Respectfully submitted,

Dede McGrath, Recording Secretary

MAY, 2011 minutes

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

May 23, 2011

President Jack Wall presided and called the meeting to order. A quorum was attained.

Present were: Jack Wall, Jane Cundiff, Kamala Bauers, Karin Grosshans, Marjory Wells, Randall Wells, Dede McGrath, Anne Pendrak, Mitch Cundiff, Mike Maslaney.

Minutes: The minutes of the April 25, 2011, were approved as written.

Treasurers’ Reports:

General Fund: Treasurer Karin reported that the balance for the general fund is $2278.32; her report is attached and incorporated by reference.

Park Fund: Dede reported for Betty that there was no change in the balance for the park fund; it remains $10,850.93.

Old Business:

Park Planning Committee Report:

Benches – Jane reported that she had met in the park with Karin, Lance, Mac, Lynn, and Corrine Graffie from Highland Hardwoods. They did a tour of the park to determine where the slab benches would be placed. Three possible places were discussed: one on the patio, one uphill from the locust tree, and one above the music shelter by the maple tree. Corrine thinks they can be in by the Jubilee. Donation recognition plaques would be needed for the benches. The council must approve the plaques. Also, the benches must be anchored down, but not permanently; they must be moveable. Mike suggested that perhaps the recognition could be burned into the wood instead of a plaque.

Shelter – Mac reported to Jane that the shelter will be done by the Jubilee. It will have a tin roof. He needed for us to determine what material we wanted for the benches. A suggestion was made to use Trex and accepted by the board.

Lighting – Jane reported that Woody indicated that the lighting for the patio would be in by the beginning of June.

Dedication – Jane reported that the Partnership is invited to the dedication on June 18 during the Jubilee. She also reported that the town council wants to wait on other elements of the park until they can see how the park is being utilized. They want a drawing of how the park could look. Jane pointed out that they had the drawings from the shurettes. It was suggested that we might want to have Richard Rosenburg (outside expert) come in and brief the council.

Park Fundraising: Betty was not present; no report. Participation in the Jubilee was discussed. It was reported that our fee will be waived and we will have a booth in the park. We will be selling hot dogs, possibly carrot dogs, chips, baked goods, and sodas/water. It was suggested to sell cups of water rather than bottled water. A grill will be needed; Jack indicated he might have a grill. The Jubilee is Saturday, June 18 and starts at 10:00. There was confusion as to when the event ended and exactly what would be in the park (vendors, non-profits, music?).

Land’s Sake!: Mike suggested to have John Hairfield come and give chain saw demonstration as he in a safety instructor.

Greenway/Trail Workshop – Jack reported that he attended the Luray Greenway workshop. He indicated that the community as a whole worked to get this trail and it is incorporated into the community. It would be hard to duplicate in Floyd and it is a large scale greenway with paved paths, bridges over the trail, bathrooms, etc. It is a very impressive greenway. However, it has some things we could duplicate or use in our planning of a trail. Luray worked with the Department of Conservation Resources (CDR) extensively. They may have resources we could tape into. Jack reported that Dave Larson was still interested in the trails project and his land is still available. Jack suggested we re-approach the Recreation Authority about the trails, but first we would need to get “all our ducks in a row” in regard to maintenance, liability, etc. He indicated that we need to take a firm attitude and not take no for an answer; we need to fight for. Jack suggested that we meet with Dave on his land and look over the possible route to note water features, etc. He suggested getting the schools and health businesses involved; possibly have education and exercise station along the route. Jack will set up a meeting with Dave on the land for Monday, June 13 at approximately 6:00 pm; it was suggested to invite Same Moore, the Roes, etc.

TEA-21 – The town council has approved a contractor and construction should begin soon – possibly this summer.

Putt-Putt Golf Challenge: Dede reported that she and Anne met to discuss the Putt-Putt Challenge and had worked out a few of the details. She sent out drafts of the flyers, guideline, rules, and entry forms to the board for review prior to the meeting. Dede reported that she would be meeting with Susan Leonard of the Merchants Association tomorrow to discuss the last of the details or any concerns for the challenge and 4^th of July celebration. She also indicated that she is obligated to face paint for the celebration and will need to leave at 4:00 pm but that most of the set up and judging should be done by then, however, she will need help to referee, run, etc, the putt-putt once she leaves. She will continue to coordinate that event, send out information, get trophies, and clubs. She requested that all members help to look for clubs.

Breakfast Talks: Jack reported that he had spoken to Will Griffin and Lance regarding his proposes Breakfast Talks series; both had agreed to attend. The Talks would be informal conversations on issues in Floyd. These would be similar to what Andy Morikawa hosts on the 3^rd Thursdays in Blacksburg at 7:30 am. We would invite people from different governmental agencies and other organization to get together and talk over breakfast at Wall Residences. We would have to be careful not to invite too many town council members as if we had two or more at the same time, it would be considered a formal meeting and we want to keep these informal. This would be a good way to get conversation going between the town and county. Some suggested topics included: the trail issue, PSA, etc. It was also suggested to ask attendees what topics are important to them. A motion was made, seconded, and approved for the Partnership to sponsor the Breakfast Talks. The Talks will be scheduled for the first Thursdays of the month. The first will be held on June 2^nd at 7:30 am at Wall Residences.

Jack and Kamala also reported on possibly sponsoring a Community Activity Coordination workshop. Lee Chichester had started on one that was unable to come to fruition. This would be a good way to get many of the different organizations together and get dialog between them. It was suggested that this might also be a way to increase Partnership membership.

New Business:

Tour de Floyd: Jack reported that the Coordinator of the Tour de Floyd (Paul) is in need of help organizing and coordinating the event. Jack suggested that the Partnership might be able to help.

Announcements: None.

National Music Festival: The National Music Festival will take place throughout Floyd from May 29 – June 11.

Meeting was adjourned. Next meeting will be Monday, June 27, 2011, at 6:30 pm at Wall Residences.

Respectfully submitted,

Dede McGrath

Recording Secretary

APRIL, 2011 MINUTES

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

April 25, 2011

President Jack Wall presided and called the meeting to order. A quorum was attained.

Present were: Dede McGrath, Jane Cundiff, Kamala Bauers, Mike Maslaney, Jack Wall, Lynn Carden, Betty Lineberry, and Anne Pendrak.

Minutes: The minutes of the March 28, 2011, were approved as corrected.

Treasurers’ Reports:

General Fund: Karin forwarded her report to Jack via email. Jack reported for Karin that we had a balance of $2366.40. Karin disbursed $485 for awards for the Land’s Sake contests. Dede reported that we made money at the Land’s Sake event, but she would not have an exact figure until she could find out from Karin how much change we started with.

Park Fund: Betty reported that the Park Fund had a balance was the same at $10,850.93.

Old Business:

Park Planning Committee Report: Jane reported that there was not a lot of new info. She has not had a chance to speak with Woody. Betty reported that the plants were doing well. Jane reported that Richard Rosenburg, a musician, was interested in helping with the amphitheatre design.

Park Fundraising: Betty suggested that we have a booth in the park at the up coming Jubilee Festival hosted by the Town. Discussion followed regarding possibly selling hot dogs or sandwiches and cakes, as well as the CDs. Concerns were raised regarding the Jubilee committee saying we could not sell hot dogs in the park. Mike volunteered to check with the committee regarding a booth, etc.

Land’s Sake!: Jane reported that the Land’s Sake event was a success, despite the weather. We had 24 vendors. Discussion followed regarding lessons learned and suggestions for the next event. It was suggested to expand the exhibitor portion and possibly allow them to be vendors and sell products. Jack suggested a possible theme for the next event: Greenway/Pathways. It was reported that task forces are being formed now and we may have some information from them by next year’s event. Partnership might be able to provide information on needs to support the task forces through Lydeana regarding land use policies.

Greenway/Trail Workshop – Jack reported that he was going to participate in the Greenway/Trail workshop with Doug Thompson. Jack thought that Floyd might benefit from a similar community workshop. Lee Chichester had attempted to get a grant for something similar, but did not get the grant. The idea is still viable and it was suggested that we should try for one. Mike suggested that if we have a trail, we should make it wide enough for a vehicle and pave it. This would allow a maintenance vehicle to move along the trail and make maintenance easier. We need to research the cost to make and pave a trail and present it to the Board of Supervisors.

New Business:

Putt-Putt Golf Challenge: Anne introduces a new possible idea for a fund raiser that she and Dede had discussed. The Putt-Putt Golf Challenge would be a design/build challenge for teams to design and build a putt-putt golf hole. Awards would be presented for different hole categories, then the public could play putt-putt on the holes. The members were interested in the idea. Dede indicated that she and Anne would put together some information and look at possible dates.

Breakfast Conversation: Jack indicated that he wanted to try to establish a monthly Breakfast Conversation gathering. He wants to have informal gatherings and invite different people as a means of generating cross-dialogue on concerns and needs of Floyd.

Announcements: None.

Meeting was adjourned. Next meeting will be Monday, May 23, 2011, at 6:30 pm at Wall Residences.

Respectfully submitted,

Dede McGrath

Recording Secretary

JAN 2011 MINUTES

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

January 17, 2011

Karin Grosshans presided and called the meeting to order. A quorum was attained.

Present were: Dede McGrath, Linda Johnson, Mitch Cundiff, Kamala Bauers, Lynn Carden, Mike Maslaney, Karin Groshans, Jane Cundiff, Anne Pendrak, and Betty Lineberry.

Minutes: The minutes of the November 15, 2010, were not ready and will be tabled for approval at the next meeting. Dede read from her meeting notes from November to bring members up-to-date. A social was held in December in lieu of a regular meeting.

Treasurers’ Reports:

General Fund: Kamala reported that there was no activity; our balance remained unchanged: $2636.40. Kamala reported that our SCC renewal is due and that she will be sending a check to pay the renewal fee. A copy of the report is attached and incorporated by reference.

Park Fund: Betty reported that the Park Fund had a balance of $10,366.42. A copy of the report is attached and incorporated by reference. The $500 from the Floyd County Woman’s club was received and they will be making another donation in 2011.

Old Business:

Park Planning Committee Report: Jane reported that the patio was completed except for the lamp posts/lighting. Jon Beegle will be working on a recognition plaque for the patio. The first plaque will be for Jon for his donation of time and materials in the construction of the patio. The plaque will be similar to what the town used o the parking lot. Jon will bring the design to the PFF for approval.

Jane reported that she spoke with Mac and Jenny regarding the picnic shelter. They indicated that they were waiting for the weather to improve before continuing working on the shelter and that the students will continue to help with construction.

Jane reported that she talked to Mike Patton regarding the park, playground, etc. She felt that we needed to take the town council on a tour of the park when the weather is better so they can visualize where everything will go, etc. Jane reported that we had ownership of the playground design. PFF will have to make up criteria. It was suggested looking at the playground by the Baptist church as an example of size, etc. Betty will check on the cost of the Baptist church playground. Mitch will measure the area of the park set aside for the playground, as well as the church playground to determine a size limit to add to the criteria. It was suggested to include an age range (toddlers to 6 years) as part of the criteria. Seating for parents must be included.

Jane reported that Woody indicated that he could probably fabricate anything we might need; we just have to let him know.

Park Fundraising: Betty reported that the May 21 date will not work for the concert as the bands are either booked or there is too much competition at the country store. Several other dates were looked at and rejected as there was conflict of some sort with scheduling, other events, etc. In addition, Betty indicated that she was reluctant to hold an event at all and to continue to raise funds for the amphitheater if the town was not going to approve an amphitheater at all. Jane indicated that she felt that we should be able to get the amphitheater plan approved. Mike suggested that we ask the town council to form a committee within the council to work with us on the amphitheater project; he suggested Ross would be good on the committee. It was suggested that we look possibly at a fall time frame, such as October for the concert. Several suggestions for other bands were given. It was determined that we might have to pay the bands more that anticipated. Betty will look into an October date. Mac and Jenny would still like to participate and play for us at the event if needed. Jane and Kamala will go to the council meeting on January 20.

Earth Day 2011: Kamala reported that the date for the “earth day” event will be April 16. She will need help.

New Business:

Nominating Committee Report-Officer Elections: The Nominating Committee reported that the following board members have resigned: Sam Moore, Skip Pendry, Shannon Atkins, and Linda Petrie, leaving 7 open seats. The following board members up for re-election have agreed to stay for another term: Anne First, Jane Cundiff, and Karin Groshans. The following people have agreed to become board members: Jack Wall, Betty Lineberry, Anne Pendrak, and Jon Beegle. The slate of board members for election/re-election for 2011 is as follows: Anne First, Jane Cundiff, Karin Groshans, Jack Wall, Betty Lineberry, Anne Pendrak, and Jon Beegle, and 3 open seats. A motion was made, seconded, and passed to accept the slate as presented. Dede will let the new board members know when their term expiration dates will be.

The Nominating Committee reported that the following people agree to serve in the following officer positions: Jack Wall – President; Mike Maslaney – Vice-President; Karin Grosshans – Treasurer; Jane Cundiff – Corresponding Secretary; and Dede McGrath – Recording Secretary. A motion was made, seconded, and passed to accept the slate of officers as presented.

Dog Park Proposal: Linda Johnson (guest) presented a proposal to PFF for construction of a Dog Park at the Recreation Authorities’ Ball Fields Park. Linda indicated that she had contacted the Recreation Authority, but had not heard back from them at the time of this meeting. She is proposing a 200’x200’ fenced in area with a few benches and dog waste bag dispensers and disposal containers. The area would not have to be flat. She asked PFF for support of the project. The PFF expressed interest in the project; Linda will keep us informed on its progress and what we can do to help. A copy of the proposal letter is attached and incorporated by reference.

Up-Coming Events: Members were reminded that the Town Jubilee and Tour de Floyd were coming up and that PFF might want to participate as vendors or table sponsors.

Announcements: None.

Meeting was adjourned. Next meeting will be Monday, February 28, 2010, at 6:30 pm at Wall Residences. Note: this is the 4^th Monday of the month.

Respectfully submitted,

Dede McGrath

Recording Secretary

2010 October minutes

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

October 18, 2010

Karin Grosshans presided and called the meeting to order. A quorum was attained.

Present were: Dede McGrath, Kamala Bauers, Jane Cundiff, Ann First, Becky Pomponio, Ralph Roe, Ellie Roe, Karin Grosshans, Anne Pendrak, and Betty Lineberry.

Minutes: The minutes of the September 20, 2010, were approved as read.

Treasurers’ Reports:

General Fund: Kamala reported that there was no change from last month; the balance remains $2671.40. She reported that the check was written and sent to Woody.

Park Fund: Betty reported that the Park Fund had a balance of $9318.20. A copy of the report is attached and incorporated by reference. She reported that we had made a disbursement of $12,000 to the Town for the patio for the park.

Old Business:

Park Planning Committee Report: Jane reported that construction on the patio was progressing well and was nearly finished. The High School students had begun construction of the foundation for the picnic-music shelter. Jane reported that an article in the Floyd Press had the wrong picture with it and people were wondering if the picnic-music shelter was the amphitheatre or if we were building a chicken coop. It was felt that PFF needed to do its own article with correct pictures; Becky and Jane will work on an article.

Jane also reported that she had presented the Town with the proposed amphitheatre design that the PFF had chosen. The Town did not approve our design; they were adamant that there be NO walls. Members of PFF questioned how no walls would affect the music/sound from the stage. Jane indicated that we may be able to add walls at a later date. The area for the stage had been staked out for reference. Jane indicated that the Mayor had responded to her email showing a no wall version and had indicated that the no wall design was good. We can now start looking for grants for funding. Betty questioned how we were going to mount plaques of donors if there were no walls. Jane indicated that we could put benches along the back of the stage and mount the plaques on the benches.

Jane reported that the Town liked our proposal of having a design contest for the playground. PFF will work on drafting criteria, size, parameters, etc, keeping the focus on small children, for the contest. It was suggested that maybe a small dog park was a possibility within the park also.

Park Fundraising: Betty reported that Mac had indicated to her that he needed an account for the picnic-music shelter. Betty told him she just needed the receipts in order to reimburse or to pay bills. Mac has put a lot of the costs on his own account and will need reimbursement. Mac reported to Betty that CW Harman has indicated that they will donate $250 worth of materials, Wills Ridge will donate some of the roofing materials, Griffin Lumber will donate some of the 2x4s, and the concrete will be donated. Mac indicated he thinks that he will need approximately $600 additional for the rest of the supplies/materials and that we still need to pay for benches and lighting. Jane felt that Woody may do the lighting, but PFF will have to pay for the wiring. He feels we should be able to stay under the $1000 mark. A motion was made, seconded, and passed to release $1000 to Mac for building supplies and materials for the shelter with the submission of pertinent receipts.

Betty further reported that we had only raised approximately $200 for the raffle and wanted to do the drawing this evening during the meeting. She indicated that we only tried to sell tickets at the Friday Jamborees and at the Woman’s Club Arts & Crafts Show during the time she was at the show. Discussion followed on whether to continue to try to sell more tickets at different venues. Kamala will look into possibly selling at the Farmers Market. Another suggestion was to try to have a booth at the Jacksonville Winterfest in Dec. It was decided to table the drawing for now and possibly draw at the Nov. meeting.

Heritage Pathway: Kamala reported that the Heritage Pathway has been 100% funded and that they just need to put it out to bid. Construction could possibly begin in the spring. The pathway is scheduled to go from the Hotel Floyd down through the pocket park on Main Street and include a fence around the cemetery.

New Business:

2011 Fundraising/Event Schedule: Discussion was held on possible events and fundraising events that the PFF wanted to concentrate on in 2011. It was proposed to hold the Earth Day Symposium in April, participate in the Jubilee in May, and participate in the Harvest Festival in September; possibly doing food at these events. Betty indicated that none of these events were big money raising events and that we still needed to do a big event, such as another music concert. Discussion was held regarding possibly changing the date of the concert and bringing in other performers. A committee was formed to coordinate the concert; members include Betty, Dede, and Randall (publicity).

Earth Day 2011: Kamala reported that they had settled on April 16 for the Earth Day Event and are looking at possibly having a “land use” theme. It will be held at the High School. We would be partnering with Sustain Floyd. She would like to get the schools involved possibly with a poster contest or project contest. Other suggestions for the event included possibly having a hazard material pick-up, a comprehensive plan update, possibly add music, possibly turn part of it into a shurette for ideas or have a zoning public forum, have vendors and displays, as well as invite local realtors, attorneys and farmers. We would also have the opportunity to sell food, baked good, and have a raffle or door prizes. Kamala would like to find a good name for the event, one that does not include “Earth Day” as that sounds too alternative community and the general public might not want to come to an alternative community event.

Story Telling Fest: Kamala brought up the idea of possibly doing a Story Telling Festival in the future. She indicated that she had wanted to see Floyd do one for a long time. It was suggested that it might be something that we could partner with Jacksonville Center. We would need to be sell ticket, and would need to be prepared to pay the performers. It was also suggested that we might combine it with music.

Nominating Committee: Karin reminded members that elections were coming up in January. She appointed the following people to the Nominating Committee: Kamala, Jane, and Dede. Dede reported that the following board members terms were ending: Anne First, Jane Cundiff, Karin Grosshans, and Linda Petie. She also reported that we have four open seats on the board. Additionally, she reported that there may be a need to check with some of the other board members who have not been attending meeting to see if they will be able to continue on the board.

Announcements: None.

Meeting was adjourned. Next meeting will be Monday, November 15, 2010, at 6:30 pm at the Wall Residences Conference Room.

Respectfully submitted,

Dede McGrath

Recording Secretary