Monday, January 23, 2017
Wednesday, April 16, 2014
Minutes March, 2014
PARTNERSHIP FOR FLOYD
MONTHLY MEETING
March 24, 2014
President Anne Pendrak presided and called the meeting to
order. A quorum was attained. Introductions were made.
Present were: See attached.
Minutes: The
minutes from February 24, 2014, were approved as read.
Treasurers’ Reports:
General Fund: Treasurer
Karin reported we had an account balance of $7567.79; her report is attached
and incorporated by reference. The $1000
that was to be deposited to this account still remains in the county Professional
Fund. Karin and Kamala will coordinate
its transfer.
County Professional Support Fund: Karin reported the account has a balance of
$1642.50. The $1000 still remains in
this account awaiting transfer to the General Fund.
Old Business:
Park Planning Committee Report:
Signs: Jane reported the Town has the draft of the
sign for review.
Kiosk: Kamala reported the kiosk has been purchased
and will be given to the Town to install.
Kamala will coordinate with the Town regarding the kiosk location.
Drinking Fountain: No new
information.
Park Facilitator: No new
information.
Other Elements: Jane indicated that
she had contact from Sam Belle, Master Gardener, and she relayed some of his
suggestions for future park elements.
Many of his suggestions are similar to those already discussed or
planned for the park. Discussion
followed regarding which park element project PFF should take on next. The Town had asked PFF to hold on anything
more for a while to see if the park will be used as much as anticipated before
adding more. PFF feels its time to
approach the Town to begin a new park element project.
Trails: The
Town is still working with the County to try to create a Floyd Trail.
Floyd Water Film:
Jack reported that funds were still needed to finish the editing of the
“water” film. He indicated that approx.
$800 was needed. The amount in the
County Prof. Fund, less the $1000, was not enough to cover the costs. A motion was made to move $200 from the
General Fund to the County Prof. Fund. After discussion, this motion was withdrawn.
A motion
was made to leave the $1000 in the County Prof. Fund and instead move $800 from
the County Prof. Fund to the General Fund.
This motion was seconded and passed.
A motion
was made, seconded, and approved to use $800 from the County Prof. account to
fund the costs of editing the “water” movie.
Earth Day: Jane
reported that planning for Earth Day was continuing. The schedule, activities, food, advertizing,
etc, were discussed. News articles are
on schedule for the paper. Linda offered
to come and do “Thumbprint” art as part of the children’s activities. Table needs were discussed. It was reported that we will be able to
premier the “Water” movie. It was
decided to show it twice during the day.
A sign-up sheet for soup was passed.
New Business:
The Big Give:
Kamala briefed the board on the Big Give fundraising program through the
Community Foundation of NRV in which non-profits can sign up on the CFNRV
website and have people make donations to their organizations. CFNRV will match any donation made up to
April 23. A motion was made, seconded
and passed to have PFF join the Big Give.
Kamala and Valarie will coordinate.
Announcements: None
Meeting was adjourned.
Next meeting will be Monday, April
21, 2014, at 6:00 pm at Wall Residences.
Respectfully submitted,
Dede McGrath,
Recording Secretary
Minutes Jan 20, 2014
PARTNERSHIP FOR FLOYD
MONTHLY MEETING
January 20, 2014
President Anne Pendrak presided and called the meeting to
order. A quorum was attained. Introductions were made. Paul LeMay was introduced as the new Town
Council Liaison for PFF.
Present were: Anne
Pendrak, Jane Cundiff, Paul LeMay, Michael Maslaney, Elma Spena, Kamala Bauers,
Barbara Pleasant, Matt Collier, Brien Egan, Lucy Goldberg, and Dede McGrath.
Minutes: The
minutes from November 18, 2013, were approved as read. There was no December meeting.
Treasurers’ Reports:
General Fund: Dede
reported for Karin that there was no activity since the last report; account
balance remains at 7555.79. A $1000
donation was made to the general fund for Earth Day but has not yet been
deposited. Dede asked the board anyone
had received the SCC Annual report information.
Dede will check with Jim Shortt to see if he has it. The Annual report is due the end of January. The Treasurer’s report is attached and
incorporated by reference.
County Professional Support Fund: Dede reported for Karin that there had been
no activity since the last report; account balance remains at $642.50. The Treasurer’s report is attached and
incorporated by reference.
Old Business:
Park Planning Committee Report:
Signs: Jane reported that Elaine is still working on
the signs. Approximate cost for the sign
will be $75. Jane also reported that
Woody has indicated the entrance sign is next on his to-do list. We still have not received a bill form him
for the lights. Once all the signs for
the elements are drafted, Jane will get information from the sign vendor on
cost and mounting.
Kiosk: Jane reported that Pat Sharkey is willing to
help keep up the Community Bulletin Board.
Kamala will coordinate with the Town Council in regard to mounting the
kiosk. Kamala will purchase the kiosk.
Drinking Fountain: No new
information.
Earth Day: Jane
reported that there was an issue with the proposed date of April 26 and the
venue. A discussion was held regarding
dates and venues; dates of April 19 or May 3 were suggested along with the high
school and park as alternative venues.
Mike will check on the availability of the park. Other items discussed were: the name of the event, ie: Earth Day, Lands
Sake, May Day, etc; advertizing and social media advertizing; format; etc. The first planning meeting will be held
Sunday, Feb. 2, at Wall Residences.
Event
Insurance: Jane reported that event
insurance was increasing and that our current event insurance policy expires in
May. A motion was made, seconded, and
approved to renew our event insurance at the higher rate, appprox $400-500.
Trails: Kamala
reported that Jack had made a presentation to the Town Council regarding trails
and asked the Town for support. The Town
is willing to contact Dan Campbell to put together a committee to discuss
trails. Mike Patton of the Town Council
had recently attended a seminar on the economic value of trails and was a great
support. The trail on the Recreation
land is still the proposed trails site.
New Business:
Elections: Dede
reported for the nominating committee the following:
Board Members:
-
Terms expiring: Jane Cundiff, Karin Grosshans, and Jack
Wall (all have agreed to serve again)
-
Leaving: Karen Hodges
-
Number of open seats: 6
-
Nominated new board members: Ellie Roe, Ralph Roe, and
Mike Maslaney
A motion was made, seconded, and approved to re-elect Jane
Cundiff, Karin Grosshans, and Jack Wall back to the board, to elect Ellie Roe,
Ralph Roe, and Mike Maslaney to the board, and delete Karen Hodges from the
board. This leaves the board with 3 open
seats.
Officers: The
following members agreed to serve in the following officer positions:
-
President: Anne Pendrak
-
Vice-President – Mike Maslaney
-
Treasurer – Karin Grosshans
-
Secretary, Recording – Dede McGrath
-
Secretary – Correspondence – Jane Cundiff
A motion was made, seconded, and approved to accept the
slate of officers as presented.
Announcements:
Presentation: The Nature of Water
– Feb 22.
Meeting was adjourned.
Next meeting will be Monday,
February 17, 2014, at 6:30 pm at Wall residences.
Respectfully submitted,
Dede McGrath,
Recording Secretary
Monday, January 20, 2014
November 18, 2013
PARTNERSHIP FOR FLOYD
MONTHLY MEETING
November 18, 2013
President Anne Pendrak presided and called the meeting to
order. A quorum was attained.
Present were: Anne
Pendrak, Kamala Bauers, Jane Cundiff, Barbara Pleasant, Marjory Wells, Karin
Grosshans, Jack Wall, and Dede McGrath.
Minutes: The
minutes from October 28, 2013, were approved with the following correction: the
County Professional Support Fund balance should read $642.50 not $842.50.
Treasurers’ Reports:
General Fund: Treasurer
Karin Grosshans reported that the Trail Fund CD was redeemed and deposited in
the General Fund, along with dues. The
$200 to Shortt for stage tile work has been paid. The account balance is now $7555.79. Karin also reported that she had the new
signature card for people to sign. Her
report is attached and incorporated as reference. Jane reported that Woody will be sending his
bill for stage lighting work shortly; estimated at $2700.
County Professional Support Fund: Treasurer Karin reported that the account
balance last reported was in error; it should have been $642.50. There has been no other account
activity. Her report is attached and
incorporated as reference.
Old Business:
Park Planning Committee Report:
Signs: Jane reported that the entrance sign is
three-quarters done. The hold-up was the
corrective concrete work, however, they have decided not to wait for the
concrete work and Woody will go ahead and do the work himself.
Jane received the list of donors
and has drafted a Historical sign. She
sent the draft out to members for corrections, additions, deletions, etc. She will have Elaine Martinez, Omnea Designs,
look over the design and offer suggestions.
Smaller signs will be used for the benches and other elements. A discussion was held regarding a bronze
donor sign.
Drinking Fountain: Marjory
presented a proposal for a wall-mounted, stone covered drinking fountain for
$771. More information to follow.
Kiosk: No new information.
Earth Day: An
Earth Day 2014 was held. Suggestions for
format included: keeping a similar
format to 2013; possible date 4/26, Saturday; keeping it at the Eco-Village;
serving soup, salad, sandwiches, & hotdogs; have children’s activities and
the bounce house again, but need more volunteers for this; keep the Re-Cycle/Up-Cycle
craft exhibit – try for more entries; more advertizing, especially some geared
toward children; form committee soon; get trees from the Forestry Dept again;
have a kids poster/essay contest; wine workshop and wine tasting.
Nominating Committee:
Kamala and Dede were appointed to the Nominating Committee. Dede will send out an email of information on
board/officer terms, etc. The following
board members’ terms are ending: Jane Cundiff, Karin Grosshans, and Jack Wall;
there are also four open seats. Ellie
and Ralph Roe have agreed to become board members.
New Business:
Trails: It was
suggested that we get with Lydeana and Will and get suggestions on how to
continue and possible locations.
Childhood Obesity Prevention (COPs): Kamala presented a proposal to support
COPs. A motion was made, seconded, and
passed that the PFF would support the COPs initiative for recreation in the
park through a Letter of Support in support of a grant.
Announcements: None.
Meeting was adjourned.
Next meeting will be TBD.
Respectfully submitted,
Dede McGrath,
Recording Secretary
October 28, 2013
PARTNERSHIP FOR FLOYD
MONTHLY MEETING
October 28, 2013
President Anne Pendrak presided and called the meeting to
order. A quorum was attained.
Present were: Barbara
Pleasant, Jane Cundiff, Ellie Roe, Margie Wells, Karin Grosshans, Anne Pendrak,
and Dede McGrath.
Minutes: The
minutes from July 15, 2013, were approved as read. There was no meeting held in August. A Potluck meeting in the park was held for
September; there were no minutes.
Treasurers’ Reports:
General Fund: Treasurer
Karin Grosshans reported that we have an account balance of $6225.70. A copy of her report is attached and
incorporated by reference. Karin
reported that all funds from the Park fund have been transferred to the General
Fund ($7937.16). Payments had been made
to Professional Builders and JC Holden for park shelter work. A payment was made to Slaughters for Earth Day
expenses. There is still an outstanding
bill for $200 from Shortt for stage tile work pending. A motion was made, seconded, and passed to
$200 to Shortt for stage tile work.
Karin also
reported that the check for $100 that was the deposit for Drumming in the park
had never been deposited and is still outstanding. That check is now stale and should not be
presented for payment. When this check
is added back to our check register, our balance will be $6325.70.
Karin
reported that the CD of the Trails money has matured and is now at
$1520.09. It was decided to deposit this
money into the General Fund and hold it in reserve rather than roll it over.
Karin also
reported that the signature cards at the bank need to be updated. Dede will send Karin a copy of the minutes
from the January 2013 Annual Meeting for her to take to the bank. Officers will need to go to the bank and sign
the signature cards. Karin will
coordinate.
County Professional Support Fund: Treasurer Karin reported that a payment was
made to Grazia Apolinares of $550.00 making the account balance $842.50.
Old Business:
Park Planning Committee Report:
Signs: Jane reported that she still had not received
a bill for the Trellis shelter sign. She
contacted the sign maker and he donated the sign.
A discussion was held in regard to
the number and types of recognition signs for the park and elements. Jane recommended a historical sign, patio
sign, 5 small signs for the benches/tables, and 2 for the big shelter. It was still felt that a bronze sign with all
donor names should be done; Jane will research this with her sign guy. Dede will type up the list of donors and send
it to Jane.
Drinking Fountain: Karin and Margie
will check with Rotary to ensure that they are still willing to donate $1000
towards the installation of a drinking fountain, although it was felt that it
really was a responsibility of the Town to provide a drinking fountain with the
restrooms.
Lights: Barbara to research perimeter and other park
lighting needs. Jane will contact Woody regarding the shelter lighting
invoice.
Kiosk: It is still planned that the PFF will
purchase the kiosk, but Pat Sharkey has agreed to maintain it.
Log Playground: Still a possible future element and
suggestion in lieu of plastic playground idea.
New Business:
Earth Day: A
short discussion was held in regard to Earth Day for 2014. Issues raised included funding and whether to
charge fees. Further discussion was
tabled until the November meeting.
Nominating Committee:
Members were reminded that the Annual Meeting will be held in January
2014. Board and Officer elections will
be held. A Nominating Committee needs to
be appointed. Dede will send out
election information to members on which directors are up for
election/re-election and how many seats are open.
Announcements: None.
Meeting was adjourned.
Next meeting will be Monday, November
18, at 6:30 pm at Wall Residences.
Respectfully submitted,
Dede McGrath,
Recording Secretary
April 22, 2013
Partnership for Floyd
Monthly Meeting
6:30, April 22, 2013
Wall's Residences
Present:
Jack Wall, Kamala Bauers, Jane Cundiff, Karin Grosshans,
Anne Pendrak, Barbara Pleasant,
Ralph Roe, Ellie Roe, _____________?
Absent:
Dede McGrath, Margie Wells, Betty Lineberry, ___________?
- Treasurer, Karin Grosshans gave her report:
____________________________________________________________
- Topics of Discussion included:
a.) Jane will call Swede McBroom to schedule a
time to meet him at the Lineberry Park to confirm whether he feels that the 2
areas (*) that have already been leveled off for locating his 2/ ? donated
picnic tables are agreeable to him, and to discuss whether any additional
preparation of the sites needs to take place before he and his team will be
arriving to position them (hopefully before the Floyd Jubilee on Sunday June
16, 2013).
(*)
= There is one area that has been leveled to the right of the Main Stage to
take advantage of some shade from the tree that is near there; a second area has
been leveled above the Trellis shelter.
b.) Jane talked with Karen
Hodges and will be on the Town Council agenda for May 2, 2013, to obtain their
approval to go ahead and purchase the plaque to be attached to the bench of the
Trellis shelter.
3. Thank you cards were signed by those in
attendance at this meeting to be sent to those companies who donated time
&/or materials to support what we all agreed was a VERY successful Earth
Day Event, held on Saturday, April 20, 2013, at the EcoVillage (a perfect
venue) from 10:00-4:00:
Tuggles
Gap (Cheryl Baker donated a large crock pot full of tomato soup)
Grateful
Bread (Barbara Gillespie donated several loaves of delicious breads)
The
Bread Basket (Missy donated ________________________)
John Hairfield (Thanks for his very
informative presentation about Chainsaw Safety)
Mike
Mitchell and his student performers, The Blackberries
Dennis
Anderson (for the 200? tree seedlings)
and
Thanks to our key presenters:
Barbara
Pleasant
Fred
First
Lydenna
Martin
Gunther Hauk
Mike
Burton
Jason
Rutledge
4. Ideas mentioned for next year's Earth Day:
Provide
large glass containers to sell the left over soups at the end of the Event;
***Have
Sign-a-rama (in Christiansburg) or another sign company change the signs to read “Earth Day Fun” (covering the word
“conference”), Saturday, Floyd EcoVillage
***The 11 signs from this
event are currently being stored in Ralph and Ellie's garage, but before the
Roe's leave for the winter they will pass them on to _________ so that the
signs are guaranteed to be in Floyd before the next Earth Day event.
***Schedule
the Kids' Hike for 2 specific times (at a different time than the adult hikes
are scheduled) and plan to have TWO extra volunteer helpers specifically to
take the Kids on their hikes (again require that the parent come along with
their child/ren.)
***Schedule
2 adult volunteers in each of the 2 rooms downstairs to help with the Kids'
Activities, plus the 2 adult volunteers on each of the Kids' Hikes.
***Schedule
a lunch break-touring break for each of the adult volunteers working downstairs
(so that there are still 2 adult volunteers in each room at all times, even
during lunch breaks.
***Run
an ad in the Floyd Press and mention/ show in all articles to get your “free
coupon to redeem for free trees.”
***Change
the time for the Earth Day Event to start at 11:00 (not 10:00 as there were
very few people arriving from 10-11:00)
***Have
people sign-in upon arrival so that we can track how many attendees, and where
they came from (e.g. Salem and ROA papers had articles about the Floyd Earth
Day Event.)
***Remind
every writer of the newspaper articles that they must begin &/or end their
article with the date, time, place, and name of the Event, and “sponsored by
Partnership for Floyd.”
***Plan
to have more sweet treats on hand (as we ran out this year);
***Display
and verbally tell our diners that the “Soups are all homemade!”
***Hold only one tour of the EcoVillage
and in the afternoon only;
***Offer a
"Barter Fair" under a tent where people can bring stuff that they
wish to exchange (rather than "buy"), e.g. a Toy Trade; Craft that
"reduce, re-use, recycle.
***Ask Colleen Redman
to do a follow-up article after the Earth Day event (i.e. She did a great
article with photos of the event, but next time to call the kids' homemade hats
"GARDEN hats."
***The 11 signs at
each significant intersection re: "Earth Day Fun" on
"Saturday" can be put out on the Monday before the event (i.e.
5 days before the event which is on a Saturday);
***Put up flyers on
the bulletin boards also in the Stations and at the Floyd Country Store (i.e.
so long as there will be music e.g. "The Blackberries," then Woody
can agree to display our flyer.)
***collect lots more
newspapers for the kids' Garden Hats, but sort ahead to use only those that are
double-sized sheets. (The single sized sheets can be set aside for wrapping the
seedlings.)
***Ellie to bring the
teacher's bell, more soup ladles, recipe cards (for questions from the
audience), blue tape, wide sticky tape; extra extension cords; fat Sharpie
pens; colored pens and colored construction paper, staplers, ribbons & silk
flowers for the kids' Garden Hats (buy cheap at Angels in the Attic);
***Re-use signs Ellie
made on the computer (re: tours/ hikes/ kids' crafts/ parental supervision
required, etc.)
***Put up letters on
Wills Ridge Marquee at least 10+ days before the event.
***Make signs and
advertise location of where the other live animals were placed (somewhere
outside of Celebration Hall) and what time for kids to go see;
***Pick up several
days before the event the small bouncy house for toddlers only.
***__________________________???
5. Karin Grosshans will call Dirk about getting
the insurance certificate so that local drummers can perform in the Lineberry
Park. Karin confirmed that we had already paid out the $100 which is shown as a
deposit but it has not been cashed.
6. It was suggested that a third person be
placed on the Bank Signature Card, so that if either Karin or Betty are away
there would still likely be a second person available for completing bank
transactions.
7. It was suggested that we nominate Dede
McGrath as “VA Volunteer of the Year” and especially for as Partnership for
Floyd Volunteer of the Year at this Earth Day Event (i.e. Dede not only was the
lead person for doing the prep and delivery of supplies for the myriad of
fun!!! Kids' Activities, but also was the lead person for the prep, delivery
and supplying of the food items, as well as serving at the food table), plus
she is a big-time volunteer for the Women's Club (e.g. Arts & Crafts
weekend), Bark for Life, her Church, Cancer Research Events, et al. We appreciate you, Dede, and also for always
doing the Minutes after every PFF meeting.
8. Pursuing the completion of other projects for
the Lineberry Park was discussed:
***Finish
the benches on the stage (Jane will contact Ed.)
***Pay
Woody for the rest of the lights (approx. $2700) and get them installed; coordinate Woody with Price construction to
get the entrance sign installed.
***Finish
the stonework around the bottom of the small stage/ trellis.
***Install
a water fountain – if we can get donations
***
Work with the Women’s Club to get more lighting around the Park
Respectfully submitted by...
Ellie Roe
March 25, 2013
PARTNERSHIP FOR FLOYD
MONTHLY MEETING
March 25, 2013
President Anne Pendrak presided and called the meeting to
order. A quorum was attained.
Present were: Kamala
Bauers, Jane Cundiff, Jack Wall, Karin Grosshans, Marjorie Wells, Anne Pendrak,
and Dede McGrath.
Minutes: The
minutes from February 25, 2013, were approved as corrected.
Treasurers’ Reports:
General Fund: Treasurer
Karin Grosshans reported that the account balance is $1387.73. She reported that payment was made for the PO
Box and our event insurance; $40 was received in dues. Karin reported that the insurance had doubled
from last year. Her report is attached
and incorporated by reference.
County Professional Support Fund: Treasurer Karin Grosshans reported that the account
balance is $2192.50; the $1000 for Earthday has not been moved to the general
fund yet. Her report is attached and
incorporated by reference.
Park Fund: No
report.
Old Business:
Park Planning Committee Report:
Jane reported that the lights for
the stage were ready; there are 18 stage lights at a cost of $2700. The question was raised whether we had the
funds to pay; Jane will check with Betty regarding funds. We still have to pay for pavilion benches and
stone for the Trellis shelter.
Jane reported that Woody has
indicated that the sign has been cut and is awaiting painting. He cannot install until the Town has the
concrete repaired. Installation will
take place at the same time.
Jane also reported that she
received a quote of over $300 for a large sign with all the names on it; the
sign would be guaranteed for 10 years.
She is checking other sources.
Earth Day 2013:
Jane reported the Earth Day coming along. Barbara created an excellent Facebook page for
the event; she did several articles. Dede
reported that Blue Mountain School will help with some of the kids’ activities;
Anne and she have the food under control.
Lydeana is having surgery again and may not be able to be there; it was
recommended to have Tenley Weaver, Joe Tsaro, or Pat Shelor fill in. Anne reported she had not reach John
Hairfield (chain saw demo) as yet.
Earthday Celebration is April 20 at the Eco Village from 10 am – 4 pm.
New Business:
Tour de Floyd:
Jack reported that the Tour de Floyd will be run this year and needs
help.
Announcements:
VA Blue Ridge Music Festival: A fundraising gala will be held for the VA
Blue Ridge Music Festival at the Eco Village on April 18. The Festival will be held May 30 – June 9. They are looking for people to lodge the
students. See www.VABlueRidgMusicFestival.org.
Meeting was adjourned.
Next meeting will be Monday, April
22, at 6:30 pm at Wall Residences.
Respectfully submitted,
Dede McGrath,
Recording Secretary
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