PARTNERSHIP FOR FLOYD
MONTHLY MEETING
October 18, 2010
Karin Grosshans presided and called the meeting to order. A quorum was attained.
Present were: Dede McGrath, Kamala Bauers, Jane Cundiff, Ann First, Becky Pomponio, Ralph Roe, Ellie Roe, Karin Grosshans, Anne Pendrak, and Betty Lineberry.
Minutes: The minutes of the September 20, 2010, were approved as read.
Treasurers’ Reports:
General Fund: Kamala reported that there was no change from last month; the balance remains $2671.40. She reported that the check was written and sent to Woody.
Park Fund: Betty reported that the Park Fund had a balance of $9318.20. A copy of the report is attached and incorporated by reference. She reported that we had made a disbursement of $12,000 to the Town for the patio for the park.
Old Business:
Park Planning Committee Report: Jane reported that construction on the patio was progressing well and was nearly finished. The High School students had begun construction of the foundation for the picnic-music shelter. Jane reported that an article in the Floyd Press had the wrong picture with it and people were wondering if the picnic-music shelter was the amphitheatre or if we were building a chicken coop. It was felt that PFF needed to do its own article with correct pictures; Becky and Jane will work on an article.
Jane also reported that she had presented the Town with the proposed amphitheatre design that the PFF had chosen. The Town did not approve our design; they were adamant that there be NO walls. Members of PFF questioned how no walls would affect the music/sound from the stage. Jane indicated that we may be able to add walls at a later date. The area for the stage had been staked out for reference. Jane indicated that the Mayor had responded to her email showing a no wall version and had indicated that the no wall design was good. We can now start looking for grants for funding. Betty questioned how we were going to mount plaques of donors if there were no walls. Jane indicated that we could put benches along the back of the stage and mount the plaques on the benches.
Jane reported that the Town liked our proposal of having a design contest for the playground. PFF will work on drafting criteria, size, parameters, etc, keeping the focus on small children, for the contest. It was suggested that maybe a small dog park was a possibility within the park also.
Park Fundraising: Betty reported that Mac had indicated to her that he needed an account for the picnic-music shelter. Betty told him she just needed the receipts in order to reimburse or to pay bills. Mac has put a lot of the costs on his own account and will need reimbursement. Mac reported to Betty that CW Harman has indicated that they will donate $250 worth of materials, Wills Ridge will donate some of the roofing materials, Griffin Lumber will donate some of the 2x4s, and the concrete will be donated. Mac indicated he thinks that he will need approximately $600 additional for the rest of the supplies/materials and that we still need to pay for benches and lighting. Jane felt that Woody may do the lighting, but PFF will have to pay for the wiring. He feels we should be able to stay under the $1000 mark. A motion was made, seconded, and passed to release $1000 to Mac for building supplies and materials for the shelter with the submission of pertinent receipts.
Betty further reported that we had only raised approximately $200 for the raffle and wanted to do the drawing this evening during the meeting. She indicated that we only tried to sell tickets at the Friday Jamborees and at the Woman’s Club Arts & Crafts Show during the time she was at the show. Discussion followed on whether to continue to try to sell more tickets at different venues. Kamala will look into possibly selling at the Farmers Market. Another suggestion was to try to have a booth at the Jacksonville Winterfest in Dec. It was decided to table the drawing for now and possibly draw at the Nov. meeting.
Heritage Pathway: Kamala reported that the Heritage Pathway has been 100% funded and that they just need to put it out to bid. Construction could possibly begin in the spring. The pathway is scheduled to go from the Hotel Floyd down through the pocket park on Main Street and include a fence around the cemetery.
New Business:
2011 Fundraising/Event Schedule: Discussion was held on possible events and fundraising events that the PFF wanted to concentrate on in 2011. It was proposed to hold the Earth Day Symposium in April, participate in the Jubilee in May, and participate in the Harvest Festival in September; possibly doing food at these events. Betty indicated that none of these events were big money raising events and that we still needed to do a big event, such as another music concert. Discussion was held regarding possibly changing the date of the concert and bringing in other performers. A committee was formed to coordinate the concert; members include Betty, Dede, and Randall (publicity).
Earth Day 2011: Kamala reported that they had settled on April 16 for the Earth Day Event and are looking at possibly having a “land use” theme. It will be held at the High School. We would be partnering with Sustain Floyd. She would like to get the schools involved possibly with a poster contest or project contest. Other suggestions for the event included possibly having a hazard material pick-up, a comprehensive plan update, possibly add music, possibly turn part of it into a shurette for ideas or have a zoning public forum, have vendors and displays, as well as invite local realtors, attorneys and farmers. We would also have the opportunity to sell food, baked good, and have a raffle or door prizes. Kamala would like to find a good name for the event, one that does not include “Earth Day” as that sounds too alternative community and the general public might not want to come to an alternative community event.
Story Telling Fest: Kamala brought up the idea of possibly doing a Story Telling Festival in the future. She indicated that she had wanted to see Floyd do one for a long time. It was suggested that it might be something that we could partner with Jacksonville Center. We would need to be sell ticket, and would need to be prepared to pay the performers. It was also suggested that we might combine it with music.
Nominating Committee: Karin reminded members that elections were coming up in January. She appointed the following people to the Nominating Committee: Kamala, Jane, and Dede. Dede reported that the following board members terms were ending: Anne First, Jane Cundiff, Karin Grosshans, and Linda Petie. She also reported that we have four open seats on the board. Additionally, she reported that there may be a need to check with some of the other board members who have not been attending meeting to see if they will be able to continue on the board.
Announcements: None.
Meeting was adjourned. Next meeting will be Monday, November 15, 2010, at 6:30 pm at the Wall Residences Conference Room.
Respectfully submitted,
Dede McGrath
Recording Secretary
