Minutes March, 2014

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

March 24, 2014

President Anne Pendrak presided and called the meeting to order.  A quorum was attained.  Introductions were made.    

Present were: See attached.

Minutes:  The minutes from February 24, 2014, were approved as read. 

Treasurers’ Reports: 

General Fund:  Treasurer Karin reported we had an account balance of $7567.79; her report is attached and incorporated by reference.  The $1000 that was to be deposited to this account still remains in the county Professional Fund.  Karin and Kamala will coordinate its transfer.

County Professional Support Fund:  Karin reported the account has a balance of $1642.50.  The $1000 still remains in this account awaiting transfer to the General Fund.

Old Business:

Park Planning Committee Report: 

Signs:  Jane reported the Town has the draft of the sign for review.

Kiosk:  Kamala reported the kiosk has been purchased and will be given to the Town to install.  Kamala will coordinate with the Town regarding the kiosk location.

Drinking Fountain: No new information.

Park Facilitator: No new information.

Other Elements: Jane indicated that she had contact from Sam Belle, Master Gardener, and she relayed some of his suggestions for future park elements.  Many of his suggestions are similar to those already discussed or planned for the park.  Discussion followed regarding which park element project PFF should take on next.  The Town had asked PFF to hold on anything more for a while to see if the park will be used as much as anticipated before adding more.  PFF feels its time to approach the Town to begin a new park element project.

Trails:  The Town is still working with the County to try to create a Floyd Trail.

Floyd Water Film:  Jack reported that funds were still needed to finish the editing of the “water” film.  He indicated that approx. $800 was needed.  The amount in the County Prof. Fund, less the $1000, was not enough to cover the costs.  A motion was made to move $200 from the General Fund to the County Prof. Fund.  After discussion, this motion was withdrawn.

            A motion was made to leave the $1000 in the County Prof. Fund and instead move $800 from the County Prof. Fund to the General Fund.  This motion was seconded and passed.

            A motion was made, seconded, and approved to use $800 from the County Prof. account to fund the costs of editing the “water” movie.

Earth Day:  Jane reported that planning for Earth Day was continuing.  The schedule, activities, food, advertizing, etc, were discussed.  News articles are on schedule for the paper.  Linda offered to come and do “Thumbprint” art as part of the children’s activities.  Table needs were discussed.  It was reported that we will be able to premier the “Water” movie.  It was decided to show it twice during the day.  A sign-up sheet for soup was passed. 

New Business: 

The Big Give:  Kamala briefed the board on the Big Give fundraising program through the Community Foundation of NRV in which non-profits can sign up on the CFNRV website and have people make donations to their organizations.  CFNRV will match any donation made up to April 23.  A motion was made, seconded and passed to have PFF join the Big Give.  Kamala and Valarie will coordinate.

Announcements:  None

Meeting was adjourned.  Next meeting will be Monday, April 21, 2014, at 6:00 pm at Wall Residences.

Respectfully submitted,

Dede McGrath,

Recording Secretary

Minutes Jan 20, 2014

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

January 20, 2014

President Anne Pendrak presided and called the meeting to order.  A quorum was attained.  Introductions were made.  Paul LeMay was introduced as the new Town Council Liaison for PFF. 

Present were:  Anne Pendrak, Jane Cundiff, Paul LeMay, Michael Maslaney, Elma Spena, Kamala Bauers, Barbara Pleasant, Matt Collier, Brien Egan, Lucy Goldberg, and Dede McGrath.

Minutes:  The minutes from November 18, 2013, were approved as read.  There was no December meeting.

Treasurers’ Reports: 

General Fund:  Dede reported for Karin that there was no activity since the last report; account balance remains at 7555.79.  A $1000 donation was made to the general fund for Earth Day but has not yet been deposited.  Dede asked the board anyone had received the SCC Annual report information.  Dede will check with Jim Shortt to see if he has it.  The Annual report is due the end of January.  The Treasurer’s report is attached and incorporated by reference.

County Professional Support Fund:  Dede reported for Karin that there had been no activity since the last report; account balance remains at $642.50.  The Treasurer’s report is attached and incorporated by reference.

Old Business:

Park Planning Committee Report: 

Signs:  Jane reported that Elaine is still working on the signs.  Approximate cost for the sign will be $75.  Jane also reported that Woody has indicated the entrance sign is next on his to-do list.  We still have not received a bill form him for the lights.  Once all the signs for the elements are drafted, Jane will get information from the sign vendor on cost and mounting.

Kiosk:  Jane reported that Pat Sharkey is willing to help keep up the Community Bulletin Board.  Kamala will coordinate with the Town Council in regard to mounting the kiosk.  Kamala will purchase the kiosk.

Drinking Fountain: No new information.

Earth Day:  Jane reported that there was an issue with the proposed date of April 26 and the venue.  A discussion was held regarding dates and venues; dates of April 19 or May 3 were suggested along with the high school and park as alternative venues.  Mike will check on the availability of the park.  Other items discussed were:  the name of the event, ie: Earth Day, Lands Sake, May Day, etc; advertizing and social media advertizing; format; etc.  The first planning meeting will be held Sunday, Feb. 2, at Wall Residences.

            Event Insurance:  Jane reported that event insurance was increasing and that our current event insurance policy expires in May.  A motion was made, seconded, and approved to renew our event insurance at the higher rate, appprox $400-500.

Trails:  Kamala reported that Jack had made a presentation to the Town Council regarding trails and asked the Town for support.  The Town is willing to contact Dan Campbell to put together a committee to discuss trails.  Mike Patton of the Town Council had recently attended a seminar on the economic value of trails and was a great support.  The trail on the Recreation land is still the proposed trails site.

New Business:

Elections:  Dede reported for the nominating committee the following:

Board Members:

-       Terms expiring: Jane Cundiff, Karin Grosshans, and Jack Wall (all have agreed to serve again)

-       Leaving: Karen Hodges

-       Number of open seats: 6

-       Nominated new board members: Ellie Roe, Ralph Roe, and Mike Maslaney

A motion was made, seconded, and approved to re-elect Jane Cundiff, Karin Grosshans, and Jack Wall back to the board, to elect Ellie Roe, Ralph Roe, and Mike Maslaney to the board, and delete Karen Hodges from the board.  This leaves the board with 3 open seats.

Officers:  The following members agreed to serve in the following officer positions:

-       President: Anne Pendrak

-       Vice-President – Mike Maslaney

-       Treasurer – Karin Grosshans

-       Secretary, Recording – Dede McGrath

-       Secretary – Correspondence – Jane Cundiff

A motion was made, seconded, and approved to accept the slate of officers as presented.

Announcements: 

Presentation: The Nature of Water – Feb 22.

Meeting was adjourned.  Next meeting will be Monday, February 17, 2014, at 6:30 pm at Wall residences.

Respectfully submitted,

Dede McGrath,

Recording Secretary