October 28, 2013

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

October 28, 2013

President Anne Pendrak presided and called the meeting to order.  A quorum was attained. 

Present were:  Barbara Pleasant, Jane Cundiff, Ellie Roe, Margie Wells, Karin Grosshans, Anne Pendrak, and Dede McGrath.

Minutes:  The minutes from July 15, 2013, were approved as read.  There was no meeting held in August.  A Potluck meeting in the park was held for September; there were no minutes.

Treasurers’ Reports: 

General Fund:  Treasurer Karin Grosshans reported that we have an account balance of $6225.70.  A copy of her report is attached and incorporated by reference.  Karin reported that all funds from the Park fund have been transferred to the General Fund ($7937.16).  Payments had been made to Professional Builders and JC Holden for park shelter work.  A payment was made to Slaughters for Earth Day expenses.  There is still an outstanding bill for $200 from Shortt for stage tile work pending.  A motion was made, seconded, and passed to $200 to Shortt for stage tile work.

            Karin also reported that the check for $100 that was the deposit for Drumming in the park had never been deposited and is still outstanding.  That check is now stale and should not be presented for payment.  When this check is added back to our check register, our balance will be $6325.70.

            Karin reported that the CD of the Trails money has matured and is now at $1520.09.  It was decided to deposit this money into the General Fund and hold it in reserve rather than roll it over.

            Karin also reported that the signature cards at the bank need to be updated.  Dede will send Karin a copy of the minutes from the January 2013 Annual Meeting for her to take to the bank.  Officers will need to go to the bank and sign the signature cards.  Karin will coordinate.

County Professional Support Fund:  Treasurer Karin reported that a payment was made to Grazia Apolinares of $550.00 making the account balance $842.50.

Old Business:

Park Planning Committee Report: 

Signs:  Jane reported that she still had not received a bill for the Trellis shelter sign.  She contacted the sign maker and he donated the sign.

A discussion was held in regard to the number and types of recognition signs for the park and elements.  Jane recommended a historical sign, patio sign, 5 small signs for the benches/tables, and 2 for the big shelter.  It was still felt that a bronze sign with all donor names should be done; Jane will research this with her sign guy.  Dede will type up the list of donors and send it to Jane.

Drinking Fountain: Karin and Margie will check with Rotary to ensure that they are still willing to donate $1000 towards the installation of a drinking fountain, although it was felt that it really was a responsibility of the Town to provide a drinking fountain with the restrooms.

Lights:  Barbara to research perimeter and other park lighting needs.  Jane will  contact Woody regarding the shelter lighting invoice.

Kiosk:  It is still planned that the PFF will purchase the kiosk, but Pat Sharkey has agreed to maintain it.

Log Playground:  Still a possible future element and suggestion in lieu of plastic playground idea.

New Business:

Earth Day:  A short discussion was held in regard to Earth Day for 2014.  Issues raised included funding and whether to charge fees.  Further discussion was tabled until the November meeting.

Nominating Committee:  Members were reminded that the Annual Meeting will be held in January 2014.  Board and Officer elections will be held.  A Nominating Committee needs to be appointed.  Dede will send out election information to members on which directors are up for election/re-election and how many seats are open.

Announcements:  None.

Meeting was adjourned.  Next meeting will be Monday, November 18, at 6:30 pm at Wall Residences.

Respectfully submitted,

Dede McGrath,

Recording Secretary