Partnership for Floyd
Monthly Meeting
6:30, April 22, 2013
Wall's Residences
Present:
Jack Wall, Kamala Bauers, Jane Cundiff, Karin Grosshans,
Anne Pendrak, Barbara Pleasant,
Ralph Roe, Ellie Roe, _____________?
Absent:
Dede McGrath, Margie Wells, Betty Lineberry, ___________?
- Treasurer, Karin Grosshans gave her report:
____________________________________________________________
- Topics of Discussion included:
a.) Jane will call Swede McBroom to schedule a
time to meet him at the Lineberry Park to confirm whether he feels that the 2
areas (*) that have already been leveled off for locating his 2/ ? donated
picnic tables are agreeable to him, and to discuss whether any additional
preparation of the sites needs to take place before he and his team will be
arriving to position them (hopefully before the Floyd Jubilee on Sunday June
16, 2013).
(*)
= There is one area that has been leveled to the right of the Main Stage to
take advantage of some shade from the tree that is near there; a second area has
been leveled above the Trellis shelter.
b.) Jane talked with Karen
Hodges and will be on the Town Council agenda for May 2, 2013, to obtain their
approval to go ahead and purchase the plaque to be attached to the bench of the
Trellis shelter.
3. Thank you cards were signed by those in
attendance at this meeting to be sent to those companies who donated time
&/or materials to support what we all agreed was a VERY successful Earth
Day Event, held on Saturday, April 20, 2013, at the EcoVillage (a perfect
venue) from 10:00-4:00:
Tuggles
Gap (Cheryl Baker donated a large crock pot full of tomato soup)
Grateful
Bread (Barbara Gillespie donated several loaves of delicious breads)
The
Bread Basket (Missy donated ________________________)
John Hairfield (Thanks for his very
informative presentation about Chainsaw Safety)
Mike
Mitchell and his student performers, The Blackberries
Dennis
Anderson (for the 200? tree seedlings)
and
Thanks to our key presenters:
Barbara
Pleasant
Fred
First
Lydenna
Martin
Gunther Hauk
Mike
Burton
Jason
Rutledge
4. Ideas mentioned for next year's Earth Day:
Provide
large glass containers to sell the left over soups at the end of the Event;
***Have
Sign-a-rama (in Christiansburg) or another sign company change the signs to read “Earth Day Fun” (covering the word
“conference”), Saturday, Floyd EcoVillage
***The 11 signs from this
event are currently being stored in Ralph and Ellie's garage, but before the
Roe's leave for the winter they will pass them on to _________ so that the
signs are guaranteed to be in Floyd before the next Earth Day event.
***Schedule
the Kids' Hike for 2 specific times (at a different time than the adult hikes
are scheduled) and plan to have TWO extra volunteer helpers specifically to
take the Kids on their hikes (again require that the parent come along with
their child/ren.)
***Schedule
2 adult volunteers in each of the 2 rooms downstairs to help with the Kids'
Activities, plus the 2 adult volunteers on each of the Kids' Hikes.
***Schedule
a lunch break-touring break for each of the adult volunteers working downstairs
(so that there are still 2 adult volunteers in each room at all times, even
during lunch breaks.
***Run
an ad in the Floyd Press and mention/ show in all articles to get your “free
coupon to redeem for free trees.”
***Change
the time for the Earth Day Event to start at 11:00 (not 10:00 as there were
very few people arriving from 10-11:00)
***Have
people sign-in upon arrival so that we can track how many attendees, and where
they came from (e.g. Salem and ROA papers had articles about the Floyd Earth
Day Event.)
***Remind
every writer of the newspaper articles that they must begin &/or end their
article with the date, time, place, and name of the Event, and “sponsored by
Partnership for Floyd.”
***Plan
to have more sweet treats on hand (as we ran out this year);
***Display
and verbally tell our diners that the “Soups are all homemade!”
***Hold only one tour of the EcoVillage
and in the afternoon only;
***Offer a
"Barter Fair" under a tent where people can bring stuff that they
wish to exchange (rather than "buy"), e.g. a Toy Trade; Craft that
"reduce, re-use, recycle.
***Ask Colleen Redman
to do a follow-up article after the Earth Day event (i.e. She did a great
article with photos of the event, but next time to call the kids' homemade hats
"GARDEN hats."
***The 11 signs at
each significant intersection re: "Earth Day Fun" on
"Saturday" can be put out on the Monday before the event (i.e.
5 days before the event which is on a Saturday);
***Put up flyers on
the bulletin boards also in the Stations and at the Floyd Country Store (i.e.
so long as there will be music e.g. "The Blackberries," then Woody
can agree to display our flyer.)
***collect lots more
newspapers for the kids' Garden Hats, but sort ahead to use only those that are
double-sized sheets. (The single sized sheets can be set aside for wrapping the
seedlings.)
***Ellie to bring the
teacher's bell, more soup ladles, recipe cards (for questions from the
audience), blue tape, wide sticky tape; extra extension cords; fat Sharpie
pens; colored pens and colored construction paper, staplers, ribbons & silk
flowers for the kids' Garden Hats (buy cheap at Angels in the Attic);
***Re-use signs Ellie
made on the computer (re: tours/ hikes/ kids' crafts/ parental supervision
required, etc.)
***Put up letters on
Wills Ridge Marquee at least 10+ days before the event.
***Make signs and
advertise location of where the other live animals were placed (somewhere
outside of Celebration Hall) and what time for kids to go see;
***Pick up several
days before the event the small bouncy house for toddlers only.
***__________________________???
5. Karin Grosshans will call Dirk about getting
the insurance certificate so that local drummers can perform in the Lineberry
Park. Karin confirmed that we had already paid out the $100 which is shown as a
deposit but it has not been cashed.
6. It was suggested that a third person be
placed on the Bank Signature Card, so that if either Karin or Betty are away
there would still likely be a second person available for completing bank
transactions.
7. It was suggested that we nominate Dede
McGrath as “VA Volunteer of the Year” and especially for as Partnership for
Floyd Volunteer of the Year at this Earth Day Event (i.e. Dede not only was the
lead person for doing the prep and delivery of supplies for the myriad of
fun!!! Kids' Activities, but also was the lead person for the prep, delivery
and supplying of the food items, as well as serving at the food table), plus
she is a big-time volunteer for the Women's Club (e.g. Arts & Crafts
weekend), Bark for Life, her Church, Cancer Research Events, et al. We appreciate you, Dede, and also for always
doing the Minutes after every PFF meeting.
8. Pursuing the completion of other projects for
the Lineberry Park was discussed:
***Finish
the benches on the stage (Jane will contact Ed.)
***Pay
Woody for the rest of the lights (approx. $2700) and get them installed; coordinate Woody with Price construction to
get the entrance sign installed.
***Finish
the stonework around the bottom of the small stage/ trellis.
***Install
a water fountain – if we can get donations
***
Work with the Women’s Club to get more lighting around the Park
Respectfully submitted by...
Ellie Roe
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