June 2011 minutes

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

June 27, 2011

President Jack Wall presided and called the meeting to order. A quorum was attained.

Present were: Betty Lineberry, Anne Pendrak, Jane Cundiff, Kamala Bauers, Jack Wall, Mike Maslaney, and Dede McGrath.

Minutes: The minutes of the May 23, 2011, were approved as corrected.

Treasurers’ Reports:

General Fund: Treasurer Karin was not at the meeting and sent her report. Her report indicated that we had a balance of $2501.93. She reported Lands Sake had an initial profit of $223.61, but that we had received some extra Lands Sake bills, so the net profit is actually $165.53. Her report is attached and incorporated by reference.

Park Fund: Park Treasurer Betty that the park fund checking account had a balance of $9384.72 and that the overall park fund is $10,888.05. She reported that we made $48.28 from the Jubilee. Her report is attached and incorporated by reference.

Old Business:

Jubilee: The membership discussed the recent Jubilee celebration and how disappointed the PFF was in its organization, execution, and attendance. It was mentioned by some members that if the festival does not improve, it is not worth the PFF attending as a vendor. Mike reported that the Town was aware of the poor turnout and other problems of the festival and is working on improving them. Mike also indicated that though everyone loved the music shelter and benches, one of the problems with the park is that there is nothing in the park for people to do or interact with. He also mentioned that there was discussion regarding having a mobile stage instead of a amphitheatre, however there will be problems with storage to overcome. Mike suggested that maybe an interactive water fountain might be a good element to have in the park. Many of the members agreed with this thought. It may be something to pursue in the future.

Park Planning Committee Report:

Working Meeting – Discussion was held on the park and where to go next. The Town has indicated that they feel the PFF is moving too fast on the park elements and wants to see a visual concept of the park and it elements. It was proposed that we ask the Town to have a joint working meeting to discuss the park. It was suggested to attend the next Council meeting on July 7 and request a park working meeting.

Dedication – The Park dedication is schedule for July 21 at 6:30 pm just prior to the start of the Town Council meeting. The PFF is invited. It was suggested that the PFF provide refreshments. Kamala indicated that the Town uses money made from tourism to help keep taxes low and that the park helps bring in some of the tourism dollars.

Charrette – It was proposed to hold another Ice Cream Social and informal charrette in the park this summer. It was suggested to have Steve Arthur to consult. It was also suggested that we could also include a small appreciation ceremony and present certificates of thanks to people who have helped with the park like Mac & Jenny and Phoenix Hardwoods, etc.

Park Fundraising: Betty indicated that we needed to do some work during the July meeting for the concert.

Trail – Jack reported that he went to the Board of Supervisors and that they agree to listen to our trails proposal. He also reported that he met with Dave Larson and that they checked out the proposed trail site. Jack indicated that the area is good for a trail. The land is still available and Dave is very enthusiastic and has maps and information on the land. Jack also indicated that Dave has more land available off Rt 8 for possible future trails but that it might need a culvert. Jack does not feel that it is a money issue that has the Board concerned. We will need to meet with the Recreation Authority. Dave indicated that he is willing to come to a meeting. It was suggested to also invite Virgil and Cheryl to one of the Breakfast Talks. Maintenance and liability remain the biggest obstacles, but there is a possibility of grant money and support through the Dept of Forestry and DCR.

TEA-21 –The contractor is trying to get a waiver.

Putt-Putt Golf Challenge: Dede reported that everything is in order for the Putt-Putt Challenge. She has at least 10 clubs and balls. She reported that the cost of the trophies will be under $75. The costs would include two large perpetuating trophies and five smaller trophies. The cost for the large trophies would be a one time expense. The smaller trophies would have to be purchased each year, but the total cost per year should stay under $25 total. Dede also indicated that for this first year we would have an initial output for clubs and balls. Mike, Dede, and Anne indicated that they would be entering a hole; there were no other entries at the time of the meeting, but Dede reported that we should have at least 5-6 holes. The membership was very enthusiastic and decided that even if that was all the holes they had, it will still be a fun event. Dede also reported that while she was researching, she found that to build a mini-golf course was not that expensive. A motion was made, seconded and passed to allot no more than $75 dollars for trophies for the event. Dede will contact the local trophy shop. Dede reminded the membership of the set up time for the Challenge.

Breakfast Talks: The next Breakfast Talk is July 7 at 7:00 am. It was suggested to have it involve trails and invite Virgil and Cheryl, and also to invite Randal and Dave.

New Business: None.

Announcements: None.

Meeting was adjourned. Next meeting will be Monday, July 25, 2011, at 6:30 pm at Wall Residences.

Respectfully submitted,

Dede McGrath, Recording Secretary