2010 March minutes

PARTNERSHIP FOR FLOYD
MONTHLY MEETING
March 15, 2010

Karin Grosshans presided and called the meeting to order. A quorum was attained.

Present were: Jenny Traynham, Mac Traynham, Mike Maslaney, Mitch Cundiff, Jane Cundiff, Kamala Bauers, Karen Hodges, Betty O. Lineberry, Karin Grosshans, and Dede McGrath.

Minutes: The minutes from December 15, 2009, and January 19, 2010 were approved.

Treasurers’ Reports:

General Fund: Kamala reported that we had a balance of $2791.40. She reported that an additional $90 had been received from dues.

Park Fund: Betty reported that the Park Fund had a balance of $10,995.00 and had received an extra $1000 from StellarOne..

Old Business:

Park Planning Committee Report: Jane reported that the committee work/meetings were postponed due to the snow. She reported that she, Jenny, and Mac were going to meet at the park on the up-coming Thursday to discuss placement of the music structures.
Karen H. reported that the Walker contract was still in negotiations. Jane will be attending the next counsel meeting. It was also reported that a Twon work session with PFF was scheduled for March 18, at 6:30 pm.

Park Fundraiser – Concert: Betty reported that the date for the Park Fundraising Concert is Saturday, May 29, 2010, at 7:00 pm. The concert will be held at the FCHS. Musicians include the Comptons, Statement, Windfall, and Betty is still looking for one more group. Betty reported that she was contacted by Mike Mitchell and Scott Perry about their students playing. Betty thought the students could play from 5:00 – 6:00 pm or the program could start at 6:30 pm with the students playing first. Admission will be $10 prepaid and $12 at the door. We will be paying the musicians $50 a piece. Betty indicated that we had extra tickets leftover from last year. She suggested that we have only 300 tickets with current information printed and use the old tickets for sale at the door. It was decided to reimburse Betty for printer ink. Betty will be checking with Elaine to see if she can make changes to last years program to use for this year. Clay Quesenberry will be printing the tickets, posters, programs, etc. Betty estimates that expenses will run from $1000 - $1200. Betty reported that we needed more sponsorships. Kamala volunteered to help Betty get more sponsorships. Sponsorships are due by April 15, 2010.
Karen Hodges and Dede McGrath will coordinate food and Bake Sale stuffs. Karin Grosshans and Kamala Bauers will coordinate the silent auction. Grey Lineberry will Emcee for us again. It was decided that a small public auction with a limited number of “special” items to be auctioned off during break periods. Baked items can be dropped off at the Hotel Floyd office. It was suggested that a 50-50 raffles might be good to include. It was suggested that we hand flyers out at all the upcoming events prior to the concert.

Park Fundraiser – Other: Betty reported that we still had approximately 96 CDs left. She asked for volunteers to sell CDs at the upcoming Jamborees for April and May prior to the concert.

Sustain Floyd: Jack reported they had hired a full time director, Mike Burton. Their goal is to work with the county and other groups to get projects going. It was reported that the community market is coordinated by a board. Jack also reported that the emphasis of the organization this year was agriculture with economic development, energy audit, garbage recycling, etc. They need volunteers to help with the farmers market. Their new website will be up by April 1st.

Trails in Floyd: Karin reported for Randall; his report is attached and incorporated by reference. It was also reported that Trails had been dissolved. Dede and Mike reported that a discussion regarding Trails and their project was discussed at a Comprehensive Plan planning session. A motion was made, seconded, and passed that we contact the Trails in Floyd organization to see where they are on the trails project. Kamala will coordinate.

New Business:

Comprehensive Plan: Discussion of the comprehensive plan was table for later.

Jubilee: It was reported that the Jubilee will be held June 19 from 11:00 am – 6:00 pm. PFF has no formal role. The jubilee committee is looking for volunteers.

Website: The Town of Floyd now has a link to PFF. They are looking for other links. Their website is www.TownofFloyd.org.

VA Tech Rt. 8 Project: Mason Cavella, a student from VA Tech, spoke to the board regarding a project that tech students are doing concerning land use on Route 8. The board suggested that there were several public events coming up in which the students could get public participation. A mapping session will be held on April 3.

Girl Scout Park Picnic Table Project: Betty presented a letter from Gretchen Whitlock regarding a girl scout project she will be doing. She wants to build and donate 2 picnic tables for the park. Betty indicated that Ms. Whitlock was told that the Town/PFF had to approve any designs. It was decided to have Betty invite her to the next meeting to present the project to the board.

Announcements:

None.

Meeting was adjourned. Next meeting will be Monday, April 19, 2010, at 6:30 pm at the Wall Residences Conference Room.

Respectfully submitted,
Dede McGrath
Recording Secretary