2010 April minutes

PARTNERSHIP FOR FLOYD
MONTHLY MEETING
April 19, 2010

Karin Grosshans presided and called the meeting to order. A quorum was attained.

Present were: Jane Cundiff, Marjory Wells, Randall Wells, Kamala Bauers, Ross Miller, Karen Thompson, Karin Grosshans, Molly Claxton, Gretchen Whitlock, Jack Wall, Betty Lineberry, Mike Maslaney, and Dede McGrath.

Minutes: The minutes from March 15, 2010 were approved.

Treasurers’ Reports:

General Fund: Kamala reported that we had a balance of $2,666.40. She reported that she paid for the post office box and will need to be reimbursed. A copy of the report is attached and incorporated by reference.

Park Fund: Betty reported that the Park Fund had a balance of $14,086.00. A copy of the report is attached and incorporated by reference. She indicated that we are set up for members to sell CD’s at the Jamboree, but that we need more people to cover all Fridays. Betty will have the banner, CD’s, etc, available for the members selling at the Jamboree. Selling times are from approximately 6:00 pm – 8:00 pm.

Old Business:

Girl Scout Park Picnic Table Project: Gretchen Whitlock and Molly Claxton from the Floyd County Girl Scout troops presented a proposal to the PFF in regard to building picnic tables and benches for the new park. The girls explained that they wanted to do this as part of their “Gold Award” community service project. The girls passed around several designs for tables and benches. They indicated that they would be trying to get donations of wood and supplies and Miss Claxton had a relative who worked in wood and they would be consulting him for deign help, wood suggestion for durable wood, etc. They have to work 60 hours on the project. It was decided that the number of tables and benches would depend on how many the girls could make in 60 hours. The girls were reminded that the tables/benches would need to be anchored down and they would need to incorporate that into their project also. They were also reminded that the Town would need to have final approval on any design. A motion was made, seconded, and passed that we accept the project of Gretchen Whitlock and Molly Claxton to build benches and picnic tables for the park. Two designs were chosen.

Park Planning Committee Report: Jane reported that the town meeting was successful and went very well. The contracts with Jeff Walker and Anderson & Associates for water management and soil investigation are completed and Jeff should be starting soon. The town is very supportive and anxious to get moving on the park. They are ready to go with the patio as soon as Jeff and Andersons are finished with their work. If work can begin on May 3, it could be completed by the Jamboree. The Jamboree is scheduled for June 19th. Several free concerts are scheduled in the park for May 1st, June 20th, and July 17th. Karen Thompson reported that the town had approved a measure that funds from any benefits held in the park will go to the park fund. This measure is in place until the park is completed. PFF will have a table in the park during the Jamboree.

Park Fundraiser – Concert: Betty reported that she needed everyone to sell tickets; that we needed to sell out all seats. She handed out flyers and poster to various members to post in location outside of Floyd County. Betty went over her concert find raising report, a copy of which is attached and incorporated by reference. She went over possible events that could be used for fundraising. Kamala, Jane and Marjory volunteered to set up a table during the Blue Cow Arts concert on May 1st.

Trails in Floyd: Randall Wells presented a letter from Trails in Floyd proposing that the PFF take on the “trails” project that the Trails in Floyd had been working on (a copy of the letter is attached and incorporated by reference). He reported that Trails in Floyd had to dissolve, had to return money, their president resigned, and the project could not be completed due to some liability issues that could not be resolved. He suggested the PFF could take on the “trails” under a special committee within the PFF. Mike suggested that before we take on the project, we needed to get some legal information from an attorney and information from an insurance company. Discussion followed. A motion was made, seconded, and passed that we create a special committee named the “Trails Committee”. The committee will oversee any trail projects of the PFF, including, but not limited to, the “Trails in Floyd” trail project located near the industrial park. A motion was made, seconded, and passed that we contact an attorney (Jim Short) and an insurance company (Farm Bureau) and obtain information on what would be needed to resolve the “Trails in Floyd” trail project liability issues.

Comprehensive Plan: Kamala reported that several members have been involved already with the Floyd Comprehensive Plan’s planning session and focus groups. Jane indicated that it was important that PFF continue to have a presence. It was suggested that the PFF attend the County Board of Supervisors meetings as we do the Town Council meetings. Kamala reported that there are grants available now to PSA’s for water/sewage management projects and that this is something the PFF can help with.

New Business:

None.

Announcements:

None.

Meeting was adjourned. Next meeting will be Monday, May 17, 2010, at 6:30 pm at the Wall Residences Conference Room.

Respectfully submitted,
Dede McGrath
Recording Secretary