August minutes

PARTNERSHIP FOR FLOYD
MONTHLY MEETING
August 18, 2009

Karin Grosshans presided and called the meeting to order. A quorum was attained.

Present were: Dede McGrath, Karin Grosshans, Kamala Bauers, Betty O. Lineberry, Randall A. Wells, Margie Wells, Jo Mandzak, and Becky Pomponio.

The minutes from June 16, 2009, were read and approved as corrected.

Treasurers’ Reports:

Park Fund: Betty gave the Treasurer’s report for the Park Fund. She went over the statements for June and August; we have a balance of $9095.87 in the park fund. She reported that we had not received any monies from the Jubilee Committee as yet. She reported that we had a banner made for the park which was used at the 4th of July festival and was used on Friday night where she and Karin sold CDs at the Jamboree. The banner will also be used at the Citizens Flea Market and Betty is planning for us to sell CDs at the next few Jamborees. A copy of the report is attached and incorporated by reference.

General Fund: Jo gave the Treasurer’s report for the Partnership. She reported that we had one disbursement in July and no activity in August. The balance is $2879.29. A copy of the report is attached and incorporated by reference.

Old Business:

Park Planning Committee Report: Jane was not present but had forwarded en email report to the members; Karin presented Jane’s report. The July and August Committee reports were reviewed. These reports are attached and incorporated by reference. Jane indicated in her report that she had spoken with Sam Moore regarding the TEA-21 monies and the park. She indicated that it would not be feasible to use the TEA-21 monies for the park as there are too many restrictions and the pathway would have to be the main focus. A discussion was held to discuss the points in Jane’s report. It was agreed that the TEA-21 would probably be too restrictive to use for the park and that by raising donations we would then be able to direct the plan of the park ourselves. It was determined that a large mail out was needed but that we first had to come up with donor levels and we needed to do a news release at the same time. Secondly, it was agreed that there was a need to priorities our needs for the park. Jane’s recommendations we accepted with water management being a top priority. Other discussion followed regarding elements of the park. It was felt that a children’s play area was not a high priority, though it may be revisited later. It was felt that we should not wait for the TEA-21 monies for the pathway, but use donations and to go ahead with it as part of the park. Jane will be presenting our information to the Town Council on Thursday at their next meeting. Everyone was encouraged to attend. Also, Jane was making a presentation to the Rotary Club on Wednesday.

Betty presented her recommendation for a proposed design for the amphitheater with some estimates on costs. The proposed stage would be 24’ x 20’ x 12’ with an 8’ over hang and enclosed dressing rooms with handicap access. Betty indicated that there were some sound problems but this design with the open sides and baffled back wall helped to minimize them. The slope of the property fits well with the design and will allow for a small crawl space under the dressing rooms at the back of the stage area. There will need to be a small raised area in front to allow for water drainage around the stage. The floors of the dressing areas can be made of wood as they are enclosed though the stage should be of concrete as it takes the least maintenance. The cement can also be made to look like wood and wood can be laid on top of the floor for certain events. Betty presented two choices for roofing materials and the cedar was considered the better choice. The members approved of her recommended design by consensus and indicated that she could present it at the Town Meeting.

Jenny presented some designs for the covered music/picnic table areas. Discussion followed although no design was approved at this time.

Park Fundraising: Betty reported that she was going to be selling CDs at the Jamboree over the next few weeks. She asked for people to sign up for various weeks. Betty also reminded the members that we will be having a booth at the Citizen’s Flea Market on September 19. She asked for whole cakes and baked good, as well as flea market items. We will also be selling CDs. She asked for volunteers to help with set up, take down, and selling. A discussion followed about some other fund raising suggestions. Dede reported that she had attended a seminar on fund raising and that she will try to bring the information and the video that she purchased for the members to review.

Sustain Floyd. Kamala reported that Sustain Floyd Festival event was scheduled for October 24, 2009, to showcase green tech. It will be held at Green Square.

Trails in Floyd: Randall reported that they are at an impasse due to the new data center that is coming to Floyd.

New Business:

None

Announcements:

Social: Social is scheduled for August 22, at 6:30 pm at Wall Residence.

5K Walk/Run: August 29, 2009, at the Floyd County High School starting at 9:00 am for the benefit of Trails in Floyd.

Meeting was adjourned. Next meeting will be Tuesday, September 21(15), 2009, at 6:30 pm at Wall Residences.

Respectfully submitted,
Dede McGrath
Recording Secretary