PARTNERSHIP FOR FLOYD
MONTHLY MEETING
May 19, 2009
Karin Grosshans presided and called the meeting to order. A quorum was attained.
Present were: Dede McGrath, Mitch Cundiff, Kamala Bauers, Jane Cundiff, Betty O. Lineberry, Karen T. Thompson, Karen Y. Hodges, Jo Mandzak, Becky Pomponio, Karin Grosshans, and Mike Maslaney.
The minutes from April 21, 2009, were read and approved as amended.
Treasurer’s Report: Jo reported that we had a balance of $4025.50. A copy of treasurer’s report is attached and incorporated by reference. Jo reported that we made approximately $180.34 from food sales from Earth Day and that we had a bill from the school for $272.06. A motion was made, seconded and approved to pay the bill. Kamala indicated that she and Jack will cover half of the bill as a donation.
Old Business:
Park Planning Committee Report: Jane reported that the grass has been seeded and is growing. She reported that Randal Wells was doing wonderful articles for the Floyd Press and Roanoke Times. Jane reported that we had new park pictures and Mitch was working on new CG pictures. A discussion followed regarding the park bank account. Jo suggested that all park related bills be paid from the park account. Discussion followed regarding the need to approve every park bill even if it were to be paid out of the park fund. It was determined that if the park committee brings a recommendation before the board for per-approval, then once approved, the related bills can be automatically paid without having to approve each individual bill. A motion was made, seconded and approved to transfer $1000 from the Partnership fund into the Park Fund. Betty indicated that she had a bill for the overage (after the $1500 from the Town) of the grass seeding. A motion was made, seconded and approved to pay this bill. Becky suggested that in-kind park donations be listed on the web-site. Karen mentioned a need for a park logo to go on park correspondence. After some discussion it was decided that the Town logo would be used and it is a town municipal park.
Blue Grass Concert: Betty Lineberry reported that the concert had a balance of $7632 in ticket sales and sponsorships. She also reported that Partnership had a booth at the Citizens Yard Sale and that, though they did not sell many tickets, they passed out a lot of flyers. Betty reported that she was holding concert related bills until after the concert. There will be a table for the artists to sell their CD’s and other items. It was suggested that we thank those who have done work on the park (in-kind donations) at the concert. A copy of her report is attached and incorporated by reference.
Tour de Floyd Refreshment Stand: Kamala reported that Jack headed the stand for Partnership and served refreshments.
Taxes: Additional information was obtained regarding the Power of Attorney that Will Griffin needed in order to contact the IRS on the Partnerships behalf. The Power of Attorney was completed.
Jubilee: The Town of Floyd is sponsoring the Jubilee. It was reported that they will not be able to block off the street, but will have the new parking lot closed and it will be used for vendor stalls. Vendors fees will be $30 plus a $10 special event fee if they do not have a business license.
New Business:
None.
Meeting was adjourned. Next meeting will be Tuesday, June 16, 2009, at 6:30 pm at Wall Residences.
Respectfully submitted,
Dede McGrath
Recording Secretary
Tuesday, July 21, 2009
Monday, May 18, 2009
April 2009 minutes
PARTNERSHIP FOR FLOYD
MONTHLY MEETING
April 21, 2009
Mike Maslaney presided and called the meeting to order. A quorum was attained.
Present were: Dede McGrath, Mike Maslaney, Kamala Bauers, Jack Wall, Jane Cundiff, Ken Cundiff, Margie Wells, Randall Wells, Betty Lineberry, Grey Lineberry, Nanette Johnson, Walt Mandzak, Jo Mandzak, Mitch Cundiff, and David Burris.
The minutes from March 17, 2009, were read and approved as corrected.
Treasurer’s Report: Jo reported that we had a balance of $3845.16. Jo reported that the antique show only made a $182.07 profit. A copy of treasurer’s report and the antique show report is attached and incorporated by reference. Nanette made a motion to skip a year and not to an antique show before 2011. The motion was seconded and approved.
Old Business:
Earth Day Committee Report: Mike reported that there were few people, but that the speakers were very good. Several members expressed that they felt it ran too long. Discussion followed with suggestions of holding it in a different venue, holding it more in conjunction with the Floyd Earthday events like having it on the Friday night and having clean up on Saturday, making it an evening seminar event rather than a day event, etc. The financial report for the event will be given at the next meeting.
Park Planning Committee Report: Jane reported that Korene might get money ($1500) from the Town to pay for some of the seeding. Korene is getting bids now. Grey and Mike have done a tremendous amount of work and the park is ready for seeding. It was determined that we still needed to pay Woody $500 for the tree removal. Discussion followed as to whether we needed to pay him from the PFF fund of the Park fund; Woody was also going to donate $250 to the concert. Nanette made a motion that we get the bill from Woody and pay it out of the Park fund. The motion was seconded and approved. Grey motioned that the $3000 bill for Mike be paid from the Park fund. The motion was seconded and approved. Grey reported that he had lined the ditch with paper but that during heavy rains it gets destroyed. He suggested we line the ditch with Rip-Rap. Grey indicated that he was willing to place the rip-rap if we got a load. He would talk to Mike about it and investigate cost, etc. He estimated that it should cost approximately $200-$300.
Blue Grass Concert: Betty Lineberry reported that we had sold $770 in tickets and had $5742 in sponsorships for a total of $6512.65. She estimated the cost of the event to still be around $1000. She reported that she had gotten two posters made by Judy Newel and that one would be displayed at the Country Store. Betty also reported that she had setup a display in the Chamber window. Nanette said she could also do a display in her window at her store.
New Business:
Jubilee: Nanette reported that the Jubilee Committee had met. They will be having entertainment in the park but no vendors as there is no grass. The committee wanted to be able to have the street blocked off, but they do not think that will happen. They do not know where the vendors will go, possibly they may be able to put tables in front of the stores.
Tour de Floyd Refreshment Stand: Discussion was held on whether we wanted to sponsor/man a refreshment stand for the Tour de Floyd on May 16 at the starting point at Floyd Fitness. Jack will bring more information. It was thought that we could sell concert tickets.
Taxes: It was reported that Will Griffin needed a limited power of attorney from us for tax purposes. It was unclear what the LPOA was for so discussion and approval will be held until the next meeting. Mike will get more information.
Meeting was adjourned. Next meeting will be Tuesday, May 19, at 6:30 pm at the offices of Wall Residences. The next Concert planning meeting will be held on Monday, May 4, 2009, at 6:30 pm at Wall Residences.
Respectfully submitted,
Dede McGrath
Recording Secretary
MONTHLY MEETING
April 21, 2009
Mike Maslaney presided and called the meeting to order. A quorum was attained.
Present were: Dede McGrath, Mike Maslaney, Kamala Bauers, Jack Wall, Jane Cundiff, Ken Cundiff, Margie Wells, Randall Wells, Betty Lineberry, Grey Lineberry, Nanette Johnson, Walt Mandzak, Jo Mandzak, Mitch Cundiff, and David Burris.
The minutes from March 17, 2009, were read and approved as corrected.
Treasurer’s Report: Jo reported that we had a balance of $3845.16. Jo reported that the antique show only made a $182.07 profit. A copy of treasurer’s report and the antique show report is attached and incorporated by reference. Nanette made a motion to skip a year and not to an antique show before 2011. The motion was seconded and approved.
Old Business:
Earth Day Committee Report: Mike reported that there were few people, but that the speakers were very good. Several members expressed that they felt it ran too long. Discussion followed with suggestions of holding it in a different venue, holding it more in conjunction with the Floyd Earthday events like having it on the Friday night and having clean up on Saturday, making it an evening seminar event rather than a day event, etc. The financial report for the event will be given at the next meeting.
Park Planning Committee Report: Jane reported that Korene might get money ($1500) from the Town to pay for some of the seeding. Korene is getting bids now. Grey and Mike have done a tremendous amount of work and the park is ready for seeding. It was determined that we still needed to pay Woody $500 for the tree removal. Discussion followed as to whether we needed to pay him from the PFF fund of the Park fund; Woody was also going to donate $250 to the concert. Nanette made a motion that we get the bill from Woody and pay it out of the Park fund. The motion was seconded and approved. Grey motioned that the $3000 bill for Mike be paid from the Park fund. The motion was seconded and approved. Grey reported that he had lined the ditch with paper but that during heavy rains it gets destroyed. He suggested we line the ditch with Rip-Rap. Grey indicated that he was willing to place the rip-rap if we got a load. He would talk to Mike about it and investigate cost, etc. He estimated that it should cost approximately $200-$300.
Blue Grass Concert: Betty Lineberry reported that we had sold $770 in tickets and had $5742 in sponsorships for a total of $6512.65. She estimated the cost of the event to still be around $1000. She reported that she had gotten two posters made by Judy Newel and that one would be displayed at the Country Store. Betty also reported that she had setup a display in the Chamber window. Nanette said she could also do a display in her window at her store.
New Business:
Jubilee: Nanette reported that the Jubilee Committee had met. They will be having entertainment in the park but no vendors as there is no grass. The committee wanted to be able to have the street blocked off, but they do not think that will happen. They do not know where the vendors will go, possibly they may be able to put tables in front of the stores.
Tour de Floyd Refreshment Stand: Discussion was held on whether we wanted to sponsor/man a refreshment stand for the Tour de Floyd on May 16 at the starting point at Floyd Fitness. Jack will bring more information. It was thought that we could sell concert tickets.
Taxes: It was reported that Will Griffin needed a limited power of attorney from us for tax purposes. It was unclear what the LPOA was for so discussion and approval will be held until the next meeting. Mike will get more information.
Meeting was adjourned. Next meeting will be Tuesday, May 19, at 6:30 pm at the offices of Wall Residences. The next Concert planning meeting will be held on Monday, May 4, 2009, at 6:30 pm at Wall Residences.
Respectfully submitted,
Dede McGrath
Recording Secretary
Thursday, May 14, 2009
March meeting minutes
PARTNERSHIP FOR FLOYD
MONTHLY MEETING
March 17, 2009
(next meeting is May 18)
President Karin Grosshans called the meeting to order and welcomed everyone. A quorum was attained.
Present were: Dede McGrath, Jo Mandzak, Mitch Cundiff, Jane Cundiff, Betty Lineberry, Michael Maslaney, Kamala Bauers, Nanette Johnson, Karin Grosshans, Bill Gardner, Jack Wall, Elaine Martinez, Margie Wells, Randall Wells, Grey Lineberry, Ann First, and Fred First.
The minutes from February 17, 2009, were read and approved as read.
Treasurer’s Report: Jo reported that we had a balance of $4404.09. A copy of the treasurer’s report is attached and incorporated by reference. Jo reported that there was no report for the Antique Show as there were still outstanding bill, but it looked like we would be in the hole by approximately $500.
Old Business:
Earth Day Committee Report: Jack reported that they had solidified the list of presenters. He would like to send invitations to the County Supervisors. Mike indicated that he would go to the next supervisors meeting and hand out the invitations. A suggestion was made that we need more participation from local farmers and people from Floyd. A suggestion was made to try to contact the 4-H Extension office, Farm Bureau, Floyd Elementary School, etc.
Park Planning Committee Report: Jane reported that the park clean-up was rained out and rescheduled for March 21. The tree has been taken down (by Woody) and some of the brush has been put into piles. She reported Grey work Wednesday. Grey reported that there was work needed by the side of the roadway and lower end of the park. Grey indicated that some of the trees might have to be taken down. He also said we would need a tractor with a bucket, someone who knows how to operate one, and someone who can work from the bucket with a chain saw. The committee will try to have a chipper available. They encouraged people to bring loppers and shears. Karin had waiver forms from the Town for all participants to sign. Kamala asked about insurance. She also has an agreement the Town wanted us to sign regarding permission to grade, cut trees, clean up, etc. The agreement indicated we needed insurance. Mike suggested that we should have a supervisor from the Town Council be present during the clean up. There was some discussion regarding a clause regarding personal liability. Kamala made a motion to 1) renegotiate the agreement in regard to personal liability clause, 2) authorize the President, Karin Grosshans, to sign the agreement if the Town agrees to remove the personal liability clause, and 3) to have a supervisor from the Town Council on hand during the clean up. The motion was seconded and approved.
Floyd Spring Festival: Discussion was held as to whether Partnership had agreed to be involved with the festival. It was determined that we never indicated that we would be involved with the festival and that we needed to let Woody and whoever else is involved know this.
Antique Show Report: Nanette reported that we did not have as many people for the show this year; she felt that was due to the weather being too good. She reported that we needed to rethink the show; the appraisers suggested doing appraisals every other year. Other ideas were to possible combine the show with another event such as the June festival in the park, skipping a year, or replacing the show with another event. Nanette also reported that much of our advertizing did not get into the papers and she was researching this.
Vision 20/20: Kamala reported that several members attended the PDC Vision 20/20 meeting. Floyd had a great showing; there were 44 people total in attendance – two times more than Radford and Pulaski combined. Dede had two of her project make the top 4 lists. They will be sending notes from the meeting to attendees and we should receive a copy of the final report later.
Social: Social will be held in August - More information to follow.
New Business:
Blue Grass Concert: Betty Lineberry gave a report on a proposed Blue Grass Concert for the Partnership to put on as a means to raise money for the park. She reported that a group did a similar event recently and that it was very successful. She is looking to hold the concert on May 23, 2009, at the FCHS Auditorium starting at 5:00 pm, with music starting a 7:00 pm. She requested that the Partnership do food and that we should incorporate a bake sale and silent auction. She reported that ticket prices would be $10 advance/$12 at door. She was looking to have four bands, one possibly the Traynhams. She indicated that expenses would be approximately $1000 (cost for musician expenses, janitor, printing, incidentals, etc). A copy of her estimate report is attached and incorporated by reference. Betty indicated that we needed to get business sponsors and suggested having levels of sponsorship. She had already spoken with several businesses who were willing to be sponsors. She suggested asking the Woman’s Club for help with selling tickets and baked goods. Betty indicated that she had discussed food with Karen H. and Dede and that they indicated that Partnership could handle doing food. Betty indicated that if we sold 500 tickets, our approximate profit would be $5000 and with food, etc, we could add another $1000. Discussion followed with several suggestions made for additional support, publicity, etc, and a reminder that food and drink were not allowed into the auditorium and that we would be responsible to enforce this as we were serving food. A motion was made, seconded, and approved for Partnership to support and put on the Blue Grass Music Concert as presented by Betty. Randal Wells suggested slogan “Do Your Part for Your Park” was adopted. A meeting to discuss event planning and details was set up for Monday, March 30, 3009, at 6:30 pm at Wall Residences.
Park Fund Bank Account: Discussion was held regarding setting up a separate bank account for the money that is raise/donated for the park. Kamala made a motion to have the Partnership open a separate bank account for the park at StellarOne. Jo indicated that she had spoken with the Town regarding the money and that the Town felt that it was also their money and therefore should be on the account and have some control of the account. There followed more discussion regarding if this was true or not though it was felt that it was not. Kamala felt that this money had to go through a 501(c)(3) organization. After more discussion, Kamala withdrew her motion. The matter was tabled until more information could be obtained.
Meeting was adjourned. Next meeting will be Tuesday, April 21, 2009, at 6:30 pm at the offices of Wall Residences.
Respectfully submitted,
Dede McGrath
Recording Secretary
MONTHLY MEETING
March 17, 2009
(next meeting is May 18)
President Karin Grosshans called the meeting to order and welcomed everyone. A quorum was attained.
Present were: Dede McGrath, Jo Mandzak, Mitch Cundiff, Jane Cundiff, Betty Lineberry, Michael Maslaney, Kamala Bauers, Nanette Johnson, Karin Grosshans, Bill Gardner, Jack Wall, Elaine Martinez, Margie Wells, Randall Wells, Grey Lineberry, Ann First, and Fred First.
The minutes from February 17, 2009, were read and approved as read.
Treasurer’s Report: Jo reported that we had a balance of $4404.09. A copy of the treasurer’s report is attached and incorporated by reference. Jo reported that there was no report for the Antique Show as there were still outstanding bill, but it looked like we would be in the hole by approximately $500.
Old Business:
Earth Day Committee Report: Jack reported that they had solidified the list of presenters. He would like to send invitations to the County Supervisors. Mike indicated that he would go to the next supervisors meeting and hand out the invitations. A suggestion was made that we need more participation from local farmers and people from Floyd. A suggestion was made to try to contact the 4-H Extension office, Farm Bureau, Floyd Elementary School, etc.
Park Planning Committee Report: Jane reported that the park clean-up was rained out and rescheduled for March 21. The tree has been taken down (by Woody) and some of the brush has been put into piles. She reported Grey work Wednesday. Grey reported that there was work needed by the side of the roadway and lower end of the park. Grey indicated that some of the trees might have to be taken down. He also said we would need a tractor with a bucket, someone who knows how to operate one, and someone who can work from the bucket with a chain saw. The committee will try to have a chipper available. They encouraged people to bring loppers and shears. Karin had waiver forms from the Town for all participants to sign. Kamala asked about insurance. She also has an agreement the Town wanted us to sign regarding permission to grade, cut trees, clean up, etc. The agreement indicated we needed insurance. Mike suggested that we should have a supervisor from the Town Council be present during the clean up. There was some discussion regarding a clause regarding personal liability. Kamala made a motion to 1) renegotiate the agreement in regard to personal liability clause, 2) authorize the President, Karin Grosshans, to sign the agreement if the Town agrees to remove the personal liability clause, and 3) to have a supervisor from the Town Council on hand during the clean up. The motion was seconded and approved.
Floyd Spring Festival: Discussion was held as to whether Partnership had agreed to be involved with the festival. It was determined that we never indicated that we would be involved with the festival and that we needed to let Woody and whoever else is involved know this.
Antique Show Report: Nanette reported that we did not have as many people for the show this year; she felt that was due to the weather being too good. She reported that we needed to rethink the show; the appraisers suggested doing appraisals every other year. Other ideas were to possible combine the show with another event such as the June festival in the park, skipping a year, or replacing the show with another event. Nanette also reported that much of our advertizing did not get into the papers and she was researching this.
Vision 20/20: Kamala reported that several members attended the PDC Vision 20/20 meeting. Floyd had a great showing; there were 44 people total in attendance – two times more than Radford and Pulaski combined. Dede had two of her project make the top 4 lists. They will be sending notes from the meeting to attendees and we should receive a copy of the final report later.
Social: Social will be held in August - More information to follow.
New Business:
Blue Grass Concert: Betty Lineberry gave a report on a proposed Blue Grass Concert for the Partnership to put on as a means to raise money for the park. She reported that a group did a similar event recently and that it was very successful. She is looking to hold the concert on May 23, 2009, at the FCHS Auditorium starting at 5:00 pm, with music starting a 7:00 pm. She requested that the Partnership do food and that we should incorporate a bake sale and silent auction. She reported that ticket prices would be $10 advance/$12 at door. She was looking to have four bands, one possibly the Traynhams. She indicated that expenses would be approximately $1000 (cost for musician expenses, janitor, printing, incidentals, etc). A copy of her estimate report is attached and incorporated by reference. Betty indicated that we needed to get business sponsors and suggested having levels of sponsorship. She had already spoken with several businesses who were willing to be sponsors. She suggested asking the Woman’s Club for help with selling tickets and baked goods. Betty indicated that she had discussed food with Karen H. and Dede and that they indicated that Partnership could handle doing food. Betty indicated that if we sold 500 tickets, our approximate profit would be $5000 and with food, etc, we could add another $1000. Discussion followed with several suggestions made for additional support, publicity, etc, and a reminder that food and drink were not allowed into the auditorium and that we would be responsible to enforce this as we were serving food. A motion was made, seconded, and approved for Partnership to support and put on the Blue Grass Music Concert as presented by Betty. Randal Wells suggested slogan “Do Your Part for Your Park” was adopted. A meeting to discuss event planning and details was set up for Monday, March 30, 3009, at 6:30 pm at Wall Residences.
Park Fund Bank Account: Discussion was held regarding setting up a separate bank account for the money that is raise/donated for the park. Kamala made a motion to have the Partnership open a separate bank account for the park at StellarOne. Jo indicated that she had spoken with the Town regarding the money and that the Town felt that it was also their money and therefore should be on the account and have some control of the account. There followed more discussion regarding if this was true or not though it was felt that it was not. Kamala felt that this money had to go through a 501(c)(3) organization. After more discussion, Kamala withdrew her motion. The matter was tabled until more information could be obtained.
Meeting was adjourned. Next meeting will be Tuesday, April 21, 2009, at 6:30 pm at the offices of Wall Residences.
Respectfully submitted,
Dede McGrath
Recording Secretary
Saturday, February 14, 2009
February 17, 2009 Meeting
This month's meeting will be held on Tuesday in the basement room of the Town Hall. We will discuss the coming Antique Fair, the Town Park and many other things. Everyone is welcome to come.
January 2009 Minutes
PARTNERSHIP FOR FLOYD
MONTHLY MEETING
January 19, 2009
President Kamala Bauers called the meeting to order and welcomed everyone.
Present were: Shannon Atkins, Mitch Cundiff, Nanette Johnson, Jane Cundiff, Mike Maslaney, Sam Moore, Jo Mandzak, Kamala Bauers, Karin Grosshans, and Dede McGrath.
The minutes from November 17, 2008, were read and approved. Nanette asked why the Schools Sidewalk program was not included. Kamala indicated that the program was mentioned informally so was not included in the minutes. Kamala also indicated that we had missed the deadline and would have to wait until next year.
Treasurer’s Report: Sam reported that he did not have an updated report. The balance was still $5,641.09.
Old Business:
Park Planning Committee Report: Jane reported that the Park Planning committee has met and that the meeting was good. Mitch passed around some photos of the park area that had been enhanced to include park elements so that people could get an idea of what it might look like. Jane reported that the committee met at the park site and that this was very useful for discussing park elements and possible locations. Jane reported that they had some musicians in attendance (the Tranyhams) and that this was helpful. Jane reported that the old tree will be cut down. Nannette suggested contact Bill Graffy to come and cut the tree down and make bowls or key chains from the wood to sell as a possible fundraiser. A suggestion was made to have Lanny Bean come and look at the tree to see if it can be carved in a sculpture. Nanette volunteered to contact both. Kamala reported that it was suggested that the grass be mowed and the area used this spring prior to the park being completed. The nest committee meeting is January 22, 2009, at 5:00 pm at the town office.
Antique Show Report: Nanette reported that she has sent out information to possible new vendors. She asked the board their opinion on whether to refund the booth fees due to inclement weather or hold fee for the next year’s show. Jo indicated that the Woman’s Club does not refund booth fees for inclement weather and that we should not try to. Nanette reported that the appraisals will start at noon. She has had no answer on her inquiries for music and has made the decision to not to try to have music this year. Nanette brought a request from one vendor to set up a sign advertising his business at his booth; the board did not have a problem with that. Nanette want to have complimentary coffee and food for the vendors during set-up again this year. Dede will handle that. Nanette reported that she asked Gary long about an auction. Gary said he would do it and Ann Pendrak will do the administration work. She still needs to get items for the auction but will work on that in the next month. She reported that she has reserved the Bank of Floyd display and will be setting up the display on February 2, 2009, in the morning. Anyone who has item for the display should bring them to the Bank of Floyd at that time. Nanette reported that she will report on food next month.
Earth Day Committee Report: Jack was not present but Kamala reported that they have begun meeting. Fred First and Gary Bobbitt are helping in the coordination again this year. The event will be held on April 4, 2009, at the Floyd County High School. Kamala did not have the event title but indicated it had to do with local economy.
Heritage Music Report: Kamala reported that the Heritage Music series was completed and that the report being done. Kamala was happy with this project as it entailed little work for the Partnership, however, we can use this in future grant proposals and projects.
New Business:
Vision 20/20: Kamala reported that there is a new planning document being worked on by the PDC for New River Valley. This document is updated every 5 years and it is important to the Partnership as it is the document we need to have all of our future projects listed in in order to have a better chance at getting funding and applying for grant, especially ARC, CNDG and tobacco grants. This time they are concentrating on the whole New River regional area rather that county by county. There will be a meeting on March 12, 2009, at the Floyd County Store. Point of Contact from the PDC is Marty Holliday.
Nominating Committee Report: Jo presented the slate for election of directors; the report is attached hereto and incorporated by reference. There was one open seat available. Jane Cundiff agreed to become a board member. Jack Wall and William Bell stepped down from the board due to their work schedules leaving two openings. Up for re-election were the following: Dede McGrath, Lorice O’Conner, Kamala Bauers, Skip Pendry, and Nanette Johnson. Sam made a motion to accept the slate as presented; Nanette seconded; the motion was passed. Nanette made a motion to appoint two new members, Mitch Cundiff and Shannon Atkins, to the open seats vacated by Jack Wall and William Bell; Karin seconded; the motion was passed.
Election of Officers: The Board of Directors elected the following to directors as officers:
Karin Grosshans – President
Mike Maslaney – Vice President
Jo Mandzak – Treasurer
Dede McGrath – Recording Secretary
Jane Cundiff – Corresponding Secretary
Membership: Dede will be the Membership Chair.
June Social: Kamala announced that she would like to host a social for the Partnership membership at her home in June. More information will follow.
Meeting was adjourned. Next meeting will be Tuesday, February 17, 2009, at 6:30 pm at the Hotel Conference Room. Note: this is a change in the meeting schedule. We will no longer be meeting on the third Monday. We will now be meeting on the third Tuesday.
Respectfully submitted,
Dede McGrath
Recording Secretary
MONTHLY MEETING
January 19, 2009
President Kamala Bauers called the meeting to order and welcomed everyone.
Present were: Shannon Atkins, Mitch Cundiff, Nanette Johnson, Jane Cundiff, Mike Maslaney, Sam Moore, Jo Mandzak, Kamala Bauers, Karin Grosshans, and Dede McGrath.
The minutes from November 17, 2008, were read and approved. Nanette asked why the Schools Sidewalk program was not included. Kamala indicated that the program was mentioned informally so was not included in the minutes. Kamala also indicated that we had missed the deadline and would have to wait until next year.
Treasurer’s Report: Sam reported that he did not have an updated report. The balance was still $5,641.09.
Old Business:
Park Planning Committee Report: Jane reported that the Park Planning committee has met and that the meeting was good. Mitch passed around some photos of the park area that had been enhanced to include park elements so that people could get an idea of what it might look like. Jane reported that the committee met at the park site and that this was very useful for discussing park elements and possible locations. Jane reported that they had some musicians in attendance (the Tranyhams) and that this was helpful. Jane reported that the old tree will be cut down. Nannette suggested contact Bill Graffy to come and cut the tree down and make bowls or key chains from the wood to sell as a possible fundraiser. A suggestion was made to have Lanny Bean come and look at the tree to see if it can be carved in a sculpture. Nanette volunteered to contact both. Kamala reported that it was suggested that the grass be mowed and the area used this spring prior to the park being completed. The nest committee meeting is January 22, 2009, at 5:00 pm at the town office.
Antique Show Report: Nanette reported that she has sent out information to possible new vendors. She asked the board their opinion on whether to refund the booth fees due to inclement weather or hold fee for the next year’s show. Jo indicated that the Woman’s Club does not refund booth fees for inclement weather and that we should not try to. Nanette reported that the appraisals will start at noon. She has had no answer on her inquiries for music and has made the decision to not to try to have music this year. Nanette brought a request from one vendor to set up a sign advertising his business at his booth; the board did not have a problem with that. Nanette want to have complimentary coffee and food for the vendors during set-up again this year. Dede will handle that. Nanette reported that she asked Gary long about an auction. Gary said he would do it and Ann Pendrak will do the administration work. She still needs to get items for the auction but will work on that in the next month. She reported that she has reserved the Bank of Floyd display and will be setting up the display on February 2, 2009, in the morning. Anyone who has item for the display should bring them to the Bank of Floyd at that time. Nanette reported that she will report on food next month.
Earth Day Committee Report: Jack was not present but Kamala reported that they have begun meeting. Fred First and Gary Bobbitt are helping in the coordination again this year. The event will be held on April 4, 2009, at the Floyd County High School. Kamala did not have the event title but indicated it had to do with local economy.
Heritage Music Report: Kamala reported that the Heritage Music series was completed and that the report being done. Kamala was happy with this project as it entailed little work for the Partnership, however, we can use this in future grant proposals and projects.
New Business:
Vision 20/20: Kamala reported that there is a new planning document being worked on by the PDC for New River Valley. This document is updated every 5 years and it is important to the Partnership as it is the document we need to have all of our future projects listed in in order to have a better chance at getting funding and applying for grant, especially ARC, CNDG and tobacco grants. This time they are concentrating on the whole New River regional area rather that county by county. There will be a meeting on March 12, 2009, at the Floyd County Store. Point of Contact from the PDC is Marty Holliday.
Nominating Committee Report: Jo presented the slate for election of directors; the report is attached hereto and incorporated by reference. There was one open seat available. Jane Cundiff agreed to become a board member. Jack Wall and William Bell stepped down from the board due to their work schedules leaving two openings. Up for re-election were the following: Dede McGrath, Lorice O’Conner, Kamala Bauers, Skip Pendry, and Nanette Johnson. Sam made a motion to accept the slate as presented; Nanette seconded; the motion was passed. Nanette made a motion to appoint two new members, Mitch Cundiff and Shannon Atkins, to the open seats vacated by Jack Wall and William Bell; Karin seconded; the motion was passed.
Election of Officers: The Board of Directors elected the following to directors as officers:
Karin Grosshans – President
Mike Maslaney – Vice President
Jo Mandzak – Treasurer
Dede McGrath – Recording Secretary
Jane Cundiff – Corresponding Secretary
Membership: Dede will be the Membership Chair.
June Social: Kamala announced that she would like to host a social for the Partnership membership at her home in June. More information will follow.
Meeting was adjourned. Next meeting will be Tuesday, February 17, 2009, at 6:30 pm at the Hotel Conference Room. Note: this is a change in the meeting schedule. We will no longer be meeting on the third Monday. We will now be meeting on the third Tuesday.
Respectfully submitted,
Dede McGrath
Recording Secretary
Wednesday, December 17, 2008
Meeting Minutes for Nov 17, 2008
PARTNERSHIP FOR FLOYD
MONTHLY MEETING
November 17, 2008
President Kamala Bauers called the meeting to order and welcomed everyone.
Present were: Mitch Cundiff, Jo Mandzak, Kamala Bauers, Karin Grosshans, Jane Cundiff, Jack Wall, Nanette Johnson, Sam Moore, Karen Thompson, Charles Kingrea, Shelby Kingrea, Shannon Atkins, Grey Lineberry, and Dede McGrath.
The minutes from October 20, 2008, were read and approved as amended.
Treasurer’s Report: Sam reported that we have a balance of $5,641.09; a copy of the treasurer’s report is attached and incorporated by reference. He reported we had received a check for the Heritage Music series held by the Country Store. Sam also reported that he added a check from last year for insurance for the antique show that was not used back into the account.
Old Business:
Park Planning Committee: Korene Thompson gave a presentation of the results of the park design charette and the park conceptual drawing by Hill Studios. The charette asked for input on how the park should/could be used, what people would like to see in the park, essential components, and things that would be uniquely Floyd. The charette results and design brought to light a lot of issues that the Design Committee will have to address. It was estimated that fund raising and park design could take about a year, but that the first stage of the park could be completed by 2010. It was indicated that there is a need for musicians and gardeners/landscapers on the committee. Kamala reported that she is working on a job description for the design committee and that the committee will have to meet frequently in order to have the design completed in a year. She reported that an article and emails will be going out inviting people and organizations to join the committee. Discussion followed about some issues and suggestions for the committee such as: making the best use of the lay of the land and utilizing low maintenance elements and landscaping, concerns regarding vandalism, liability, etc, possibly doing the park in phases and encouraging business to take on building a portion of the park as an in-kind donation. The park design committee will have its first meeting on December 8, 2009, at 4:00 pm in the Hotel Floyd Conference room. The park design committee will be meeting twice a month.
Antique Show: Nanette reported that Gary Long contacted her to let her know that he now had an auctioneer’s license and would be willing to conduct an auction for us with 10% of the proceeds going to Partnership. Discussion followed about holding an auction during the antique show. It was suggested that it could be held in the auditorium. It was also suggested that we might try to get some entertainment for the show; Nanette suggested trying to get the “Wright Kids” from Rocky Mount to come play.
TEA-21: Korene reported that we are awaiting the land owners to sign easements for the gateway signs.
New Business:
Town Design Conference: Shannon Atkins gave a short presentation of a Town Design Conference and Workshop that he attended. He indicated that Floyd might benefit from such a workshop and gave Partnership information on the grant application. Proposal for 2009 are due by December 10, 2008. This workshop could help with park design, trails design, etc. The grants run annually so if we could not apply this year, we could apply next year. A committee was formed to work on a proposal: Shannon – chair, Jane, Kamala, Mike, Grey Lineberry volunteered for the committee.
December Meeting: There will be no meeting in December. The Executive Committee will meet in December to discuss the January Annual meeting.
Announcements: None
Meeting was adjourned. Next meeting will be January 19, 2009, at 6:30 pm. Place to be determined. This will be the Annual meeting of the organization. Elections for Board members and officers will be held.
Respectfully submitted,
Dede McGrath
Secretary
MONTHLY MEETING
November 17, 2008
President Kamala Bauers called the meeting to order and welcomed everyone.
Present were: Mitch Cundiff, Jo Mandzak, Kamala Bauers, Karin Grosshans, Jane Cundiff, Jack Wall, Nanette Johnson, Sam Moore, Karen Thompson, Charles Kingrea, Shelby Kingrea, Shannon Atkins, Grey Lineberry, and Dede McGrath.
The minutes from October 20, 2008, were read and approved as amended.
Treasurer’s Report: Sam reported that we have a balance of $5,641.09; a copy of the treasurer’s report is attached and incorporated by reference. He reported we had received a check for the Heritage Music series held by the Country Store. Sam also reported that he added a check from last year for insurance for the antique show that was not used back into the account.
Old Business:
Park Planning Committee: Korene Thompson gave a presentation of the results of the park design charette and the park conceptual drawing by Hill Studios. The charette asked for input on how the park should/could be used, what people would like to see in the park, essential components, and things that would be uniquely Floyd. The charette results and design brought to light a lot of issues that the Design Committee will have to address. It was estimated that fund raising and park design could take about a year, but that the first stage of the park could be completed by 2010. It was indicated that there is a need for musicians and gardeners/landscapers on the committee. Kamala reported that she is working on a job description for the design committee and that the committee will have to meet frequently in order to have the design completed in a year. She reported that an article and emails will be going out inviting people and organizations to join the committee. Discussion followed about some issues and suggestions for the committee such as: making the best use of the lay of the land and utilizing low maintenance elements and landscaping, concerns regarding vandalism, liability, etc, possibly doing the park in phases and encouraging business to take on building a portion of the park as an in-kind donation. The park design committee will have its first meeting on December 8, 2009, at 4:00 pm in the Hotel Floyd Conference room. The park design committee will be meeting twice a month.
Antique Show: Nanette reported that Gary Long contacted her to let her know that he now had an auctioneer’s license and would be willing to conduct an auction for us with 10% of the proceeds going to Partnership. Discussion followed about holding an auction during the antique show. It was suggested that it could be held in the auditorium. It was also suggested that we might try to get some entertainment for the show; Nanette suggested trying to get the “Wright Kids” from Rocky Mount to come play.
TEA-21: Korene reported that we are awaiting the land owners to sign easements for the gateway signs.
New Business:
Town Design Conference: Shannon Atkins gave a short presentation of a Town Design Conference and Workshop that he attended. He indicated that Floyd might benefit from such a workshop and gave Partnership information on the grant application. Proposal for 2009 are due by December 10, 2008. This workshop could help with park design, trails design, etc. The grants run annually so if we could not apply this year, we could apply next year. A committee was formed to work on a proposal: Shannon – chair, Jane, Kamala, Mike, Grey Lineberry volunteered for the committee.
December Meeting: There will be no meeting in December. The Executive Committee will meet in December to discuss the January Annual meeting.
Announcements: None
Meeting was adjourned. Next meeting will be January 19, 2009, at 6:30 pm. Place to be determined. This will be the Annual meeting of the organization. Elections for Board members and officers will be held.
Respectfully submitted,
Dede McGrath
Secretary
Sunday, November 30, 2008
No December 2008 monthly meeting
See you on January 19, 2009 (the third monday) to begin planning the new year's projects.
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