March meeting minutes

PARTNERSHIP FOR FLOYD
MONTHLY MEETING
March 17, 2009
(next meeting is May 18)

President Karin Grosshans called the meeting to order and welcomed everyone. A quorum was attained.

Present were: Dede McGrath, Jo Mandzak, Mitch Cundiff, Jane Cundiff, Betty Lineberry, Michael Maslaney, Kamala Bauers, Nanette Johnson, Karin Grosshans, Bill Gardner, Jack Wall, Elaine Martinez, Margie Wells, Randall Wells, Grey Lineberry, Ann First, and Fred First.

The minutes from February 17, 2009, were read and approved as read.

Treasurer’s Report: Jo reported that we had a balance of $4404.09. A copy of the treasurer’s report is attached and incorporated by reference. Jo reported that there was no report for the Antique Show as there were still outstanding bill, but it looked like we would be in the hole by approximately $500.

Old Business:

Earth Day Committee Report: Jack reported that they had solidified the list of presenters. He would like to send invitations to the County Supervisors. Mike indicated that he would go to the next supervisors meeting and hand out the invitations. A suggestion was made that we need more participation from local farmers and people from Floyd. A suggestion was made to try to contact the 4-H Extension office, Farm Bureau, Floyd Elementary School, etc.

Park Planning Committee Report: Jane reported that the park clean-up was rained out and rescheduled for March 21. The tree has been taken down (by Woody) and some of the brush has been put into piles. She reported Grey work Wednesday. Grey reported that there was work needed by the side of the roadway and lower end of the park. Grey indicated that some of the trees might have to be taken down. He also said we would need a tractor with a bucket, someone who knows how to operate one, and someone who can work from the bucket with a chain saw. The committee will try to have a chipper available. They encouraged people to bring loppers and shears. Karin had waiver forms from the Town for all participants to sign. Kamala asked about insurance. She also has an agreement the Town wanted us to sign regarding permission to grade, cut trees, clean up, etc. The agreement indicated we needed insurance. Mike suggested that we should have a supervisor from the Town Council be present during the clean up. There was some discussion regarding a clause regarding personal liability. Kamala made a motion to 1) renegotiate the agreement in regard to personal liability clause, 2) authorize the President, Karin Grosshans, to sign the agreement if the Town agrees to remove the personal liability clause, and 3) to have a supervisor from the Town Council on hand during the clean up. The motion was seconded and approved.

Floyd Spring Festival: Discussion was held as to whether Partnership had agreed to be involved with the festival. It was determined that we never indicated that we would be involved with the festival and that we needed to let Woody and whoever else is involved know this.

Antique Show Report: Nanette reported that we did not have as many people for the show this year; she felt that was due to the weather being too good. She reported that we needed to rethink the show; the appraisers suggested doing appraisals every other year. Other ideas were to possible combine the show with another event such as the June festival in the park, skipping a year, or replacing the show with another event. Nanette also reported that much of our advertizing did not get into the papers and she was researching this.

Vision 20/20: Kamala reported that several members attended the PDC Vision 20/20 meeting. Floyd had a great showing; there were 44 people total in attendance – two times more than Radford and Pulaski combined. Dede had two of her project make the top 4 lists. They will be sending notes from the meeting to attendees and we should receive a copy of the final report later.

Social: Social will be held in August - More information to follow.

New Business:

Blue Grass Concert: Betty Lineberry gave a report on a proposed Blue Grass Concert for the Partnership to put on as a means to raise money for the park. She reported that a group did a similar event recently and that it was very successful. She is looking to hold the concert on May 23, 2009, at the FCHS Auditorium starting at 5:00 pm, with music starting a 7:00 pm. She requested that the Partnership do food and that we should incorporate a bake sale and silent auction. She reported that ticket prices would be $10 advance/$12 at door. She was looking to have four bands, one possibly the Traynhams. She indicated that expenses would be approximately $1000 (cost for musician expenses, janitor, printing, incidentals, etc). A copy of her estimate report is attached and incorporated by reference. Betty indicated that we needed to get business sponsors and suggested having levels of sponsorship. She had already spoken with several businesses who were willing to be sponsors. She suggested asking the Woman’s Club for help with selling tickets and baked goods. Betty indicated that she had discussed food with Karen H. and Dede and that they indicated that Partnership could handle doing food. Betty indicated that if we sold 500 tickets, our approximate profit would be $5000 and with food, etc, we could add another $1000. Discussion followed with several suggestions made for additional support, publicity, etc, and a reminder that food and drink were not allowed into the auditorium and that we would be responsible to enforce this as we were serving food. A motion was made, seconded, and approved for Partnership to support and put on the Blue Grass Music Concert as presented by Betty. Randal Wells suggested slogan “Do Your Part for Your Park” was adopted. A meeting to discuss event planning and details was set up for Monday, March 30, 3009, at 6:30 pm at Wall Residences.

Park Fund Bank Account: Discussion was held regarding setting up a separate bank account for the money that is raise/donated for the park. Kamala made a motion to have the Partnership open a separate bank account for the park at StellarOne. Jo indicated that she had spoken with the Town regarding the money and that the Town felt that it was also their money and therefore should be on the account and have some control of the account. There followed more discussion regarding if this was true or not though it was felt that it was not. Kamala felt that this money had to go through a 501(c)(3) organization. After more discussion, Kamala withdrew her motion. The matter was tabled until more information could be obtained.

Meeting was adjourned. Next meeting will be Tuesday, April 21, 2009, at 6:30 pm at the offices of Wall Residences.

Respectfully submitted,
Dede McGrath
Recording Secretary