PARTNERSHIP FOR FLOYD
MONTHLY MEETING
May 17, 2010
Karin Grosshans presided and called the meeting to order. A quorum was attained.
Present were: Dede McGrath, Jane Cundiff, Jack Wall, Anne Pendrak, Betty Lineberry, Karin Grosshans, Marjory Wells, Randall Wells, Mike Maslaney, Mitch Cundiff, Grey Lineberry, and Becky Pomponio.
Minutes: The minutes from April 19, 2010 were approved as amended.
Treasurers’ Reports:
General Fund: Kamala reported that we had a balance of $2671.40. She reported that there was a discrepancy in the check book that she was working on trying to resolve. She also reported that she had submitted the electronic form 990-N to the IRS. A copy of the report is attached and incorporated by reference.
Park Fund: Betty reported that the Park Fund had a balance of $16,425.93. A copy of the report is attached and incorporated by reference. She reported that PFF had set up a booth at the May 1 Blue Cow Concert and sold baked goods and sodas. The sodas were donated. She also reported that she had received a $3000 anonymous donation.
Betty also reported that it was noticed during the Blue Cow concert that people were bring alcohol from the restaurants down into the park. Since the ark is to be alcohol free, it was felt that we needed to post “Rules” signs that included “no alcohol allowed”. Also, Betty reported that an unknown person was wandering the park with a jar soliciting donations for a “medical” cause. Many people thought she was collecting donations for the park and gave money. It was felt that we need to include “No soliciting” as part of the “rules”. Betty reported that the woman disappeared with the money.
Old Business:
Girl Scout Park Picnic Table Project: It was reported that the girls were confused on who was to approach the town regarding the picnic table project. It was determined that the girls needed to approach the Town and that we would accompany them.
Park Planning Committee Report: Jane reported that Jeff has completed his portion (soil permeability) of the water management and soil investigation and we are awaiting Anderson & Associates to begin their portion. Work on the patio can commence. John Beegle and some of the Park Committee marked out the patio. Mitch did a computer rendition of a handicap ramp that is located near the restrooms on the park/patio side. Jane reported that John indicated that he can do the patio in two parts; total cost $35,000. Jane will bring this information to the town along with a request for “rules” signage to include no alcohol and no solicitations. Randall also suggested that a letter be set to the local restaurants reminding them that alcohol is not permitted off of their premises and that they need to be sure to post that and enforce it. The no smoking issue was discussed and whether we can restrict or not. It was decided that the town needed to take the lead on that issue. It was also suggested that all advertizing include no alcohol/no soliciting and that any signage needs to have a positive note restricting these.
Park Fundraiser – Concert: Betty went over the concert finances so far. She indicated that John Beegle donated BBQ and a discussion followed to decide if it should be used as food or as an auction item; it was decided to be used as an auction item. Dede went over the food and what she needed. Silent auction items were reviewed. Volunteer duties were reviewed. Set up will begin at 3 pm on Saturday. Any unsold tickets need to be returned so we could use them that night.
Trails in Floyd: Randall Wells met with Jim Shortt to discuss the “industrial park trail” legal issues. He indicated that Mr. Shortt was open to helping. Mike talked with George from Farm Bureau and indicated that George said his company could write a policy, but that the cost would be $767 per year for $1 million in liability coverage. The policy would also have to have the directors and officers be covered at $600-700 in liability. The trail would have to have signage indicating that trail maintenance was the responsibility of the PFF to cover either paid employee/contractor or volunteers. Mike indicated that it would not be effective or efficient to do this. Discussion followed and it was decided to table the industrial park trail project for now and concentrate in the trail project that will run through the town and the park. It was suggested that we approach the organization (Floyd 5K) that had raised monies for the industrial park trail project to see if they would be willing to transfer that money to the town trail project. Randall will pursue.
Comprehensive Plan: Nothing new to report.
New Business:
None.
Announcements:
None.
Meeting was adjourned. Next meeting will be Monday, June 21, 2010, at 6:30 pm at the Wall Residences Conference Room.
Respectfully submitted,
Dede McGrath
Recording Secretary
Thursday, July 22, 2010
2010 April minutes
PARTNERSHIP FOR FLOYD
MONTHLY MEETING
April 19, 2010
Karin Grosshans presided and called the meeting to order. A quorum was attained.
Present were: Jane Cundiff, Marjory Wells, Randall Wells, Kamala Bauers, Ross Miller, Karen Thompson, Karin Grosshans, Molly Claxton, Gretchen Whitlock, Jack Wall, Betty Lineberry, Mike Maslaney, and Dede McGrath.
Minutes: The minutes from March 15, 2010 were approved.
Treasurers’ Reports:
General Fund: Kamala reported that we had a balance of $2,666.40. She reported that she paid for the post office box and will need to be reimbursed. A copy of the report is attached and incorporated by reference.
Park Fund: Betty reported that the Park Fund had a balance of $14,086.00. A copy of the report is attached and incorporated by reference. She indicated that we are set up for members to sell CD’s at the Jamboree, but that we need more people to cover all Fridays. Betty will have the banner, CD’s, etc, available for the members selling at the Jamboree. Selling times are from approximately 6:00 pm – 8:00 pm.
Old Business:
Girl Scout Park Picnic Table Project: Gretchen Whitlock and Molly Claxton from the Floyd County Girl Scout troops presented a proposal to the PFF in regard to building picnic tables and benches for the new park. The girls explained that they wanted to do this as part of their “Gold Award” community service project. The girls passed around several designs for tables and benches. They indicated that they would be trying to get donations of wood and supplies and Miss Claxton had a relative who worked in wood and they would be consulting him for deign help, wood suggestion for durable wood, etc. They have to work 60 hours on the project. It was decided that the number of tables and benches would depend on how many the girls could make in 60 hours. The girls were reminded that the tables/benches would need to be anchored down and they would need to incorporate that into their project also. They were also reminded that the Town would need to have final approval on any design. A motion was made, seconded, and passed that we accept the project of Gretchen Whitlock and Molly Claxton to build benches and picnic tables for the park. Two designs were chosen.
Park Planning Committee Report: Jane reported that the town meeting was successful and went very well. The contracts with Jeff Walker and Anderson & Associates for water management and soil investigation are completed and Jeff should be starting soon. The town is very supportive and anxious to get moving on the park. They are ready to go with the patio as soon as Jeff and Andersons are finished with their work. If work can begin on May 3, it could be completed by the Jamboree. The Jamboree is scheduled for June 19th. Several free concerts are scheduled in the park for May 1st, June 20th, and July 17th. Karen Thompson reported that the town had approved a measure that funds from any benefits held in the park will go to the park fund. This measure is in place until the park is completed. PFF will have a table in the park during the Jamboree.
Park Fundraiser – Concert: Betty reported that she needed everyone to sell tickets; that we needed to sell out all seats. She handed out flyers and poster to various members to post in location outside of Floyd County. Betty went over her concert find raising report, a copy of which is attached and incorporated by reference. She went over possible events that could be used for fundraising. Kamala, Jane and Marjory volunteered to set up a table during the Blue Cow Arts concert on May 1st.
Trails in Floyd: Randall Wells presented a letter from Trails in Floyd proposing that the PFF take on the “trails” project that the Trails in Floyd had been working on (a copy of the letter is attached and incorporated by reference). He reported that Trails in Floyd had to dissolve, had to return money, their president resigned, and the project could not be completed due to some liability issues that could not be resolved. He suggested the PFF could take on the “trails” under a special committee within the PFF. Mike suggested that before we take on the project, we needed to get some legal information from an attorney and information from an insurance company. Discussion followed. A motion was made, seconded, and passed that we create a special committee named the “Trails Committee”. The committee will oversee any trail projects of the PFF, including, but not limited to, the “Trails in Floyd” trail project located near the industrial park. A motion was made, seconded, and passed that we contact an attorney (Jim Short) and an insurance company (Farm Bureau) and obtain information on what would be needed to resolve the “Trails in Floyd” trail project liability issues.
Comprehensive Plan: Kamala reported that several members have been involved already with the Floyd Comprehensive Plan’s planning session and focus groups. Jane indicated that it was important that PFF continue to have a presence. It was suggested that the PFF attend the County Board of Supervisors meetings as we do the Town Council meetings. Kamala reported that there are grants available now to PSA’s for water/sewage management projects and that this is something the PFF can help with.
New Business:
None.
Announcements:
None.
Meeting was adjourned. Next meeting will be Monday, May 17, 2010, at 6:30 pm at the Wall Residences Conference Room.
Respectfully submitted,
Dede McGrath
Recording Secretary
MONTHLY MEETING
April 19, 2010
Karin Grosshans presided and called the meeting to order. A quorum was attained.
Present were: Jane Cundiff, Marjory Wells, Randall Wells, Kamala Bauers, Ross Miller, Karen Thompson, Karin Grosshans, Molly Claxton, Gretchen Whitlock, Jack Wall, Betty Lineberry, Mike Maslaney, and Dede McGrath.
Minutes: The minutes from March 15, 2010 were approved.
Treasurers’ Reports:
General Fund: Kamala reported that we had a balance of $2,666.40. She reported that she paid for the post office box and will need to be reimbursed. A copy of the report is attached and incorporated by reference.
Park Fund: Betty reported that the Park Fund had a balance of $14,086.00. A copy of the report is attached and incorporated by reference. She indicated that we are set up for members to sell CD’s at the Jamboree, but that we need more people to cover all Fridays. Betty will have the banner, CD’s, etc, available for the members selling at the Jamboree. Selling times are from approximately 6:00 pm – 8:00 pm.
Old Business:
Girl Scout Park Picnic Table Project: Gretchen Whitlock and Molly Claxton from the Floyd County Girl Scout troops presented a proposal to the PFF in regard to building picnic tables and benches for the new park. The girls explained that they wanted to do this as part of their “Gold Award” community service project. The girls passed around several designs for tables and benches. They indicated that they would be trying to get donations of wood and supplies and Miss Claxton had a relative who worked in wood and they would be consulting him for deign help, wood suggestion for durable wood, etc. They have to work 60 hours on the project. It was decided that the number of tables and benches would depend on how many the girls could make in 60 hours. The girls were reminded that the tables/benches would need to be anchored down and they would need to incorporate that into their project also. They were also reminded that the Town would need to have final approval on any design. A motion was made, seconded, and passed that we accept the project of Gretchen Whitlock and Molly Claxton to build benches and picnic tables for the park. Two designs were chosen.
Park Planning Committee Report: Jane reported that the town meeting was successful and went very well. The contracts with Jeff Walker and Anderson & Associates for water management and soil investigation are completed and Jeff should be starting soon. The town is very supportive and anxious to get moving on the park. They are ready to go with the patio as soon as Jeff and Andersons are finished with their work. If work can begin on May 3, it could be completed by the Jamboree. The Jamboree is scheduled for June 19th. Several free concerts are scheduled in the park for May 1st, June 20th, and July 17th. Karen Thompson reported that the town had approved a measure that funds from any benefits held in the park will go to the park fund. This measure is in place until the park is completed. PFF will have a table in the park during the Jamboree.
Park Fundraiser – Concert: Betty reported that she needed everyone to sell tickets; that we needed to sell out all seats. She handed out flyers and poster to various members to post in location outside of Floyd County. Betty went over her concert find raising report, a copy of which is attached and incorporated by reference. She went over possible events that could be used for fundraising. Kamala, Jane and Marjory volunteered to set up a table during the Blue Cow Arts concert on May 1st.
Trails in Floyd: Randall Wells presented a letter from Trails in Floyd proposing that the PFF take on the “trails” project that the Trails in Floyd had been working on (a copy of the letter is attached and incorporated by reference). He reported that Trails in Floyd had to dissolve, had to return money, their president resigned, and the project could not be completed due to some liability issues that could not be resolved. He suggested the PFF could take on the “trails” under a special committee within the PFF. Mike suggested that before we take on the project, we needed to get some legal information from an attorney and information from an insurance company. Discussion followed. A motion was made, seconded, and passed that we create a special committee named the “Trails Committee”. The committee will oversee any trail projects of the PFF, including, but not limited to, the “Trails in Floyd” trail project located near the industrial park. A motion was made, seconded, and passed that we contact an attorney (Jim Short) and an insurance company (Farm Bureau) and obtain information on what would be needed to resolve the “Trails in Floyd” trail project liability issues.
Comprehensive Plan: Kamala reported that several members have been involved already with the Floyd Comprehensive Plan’s planning session and focus groups. Jane indicated that it was important that PFF continue to have a presence. It was suggested that the PFF attend the County Board of Supervisors meetings as we do the Town Council meetings. Kamala reported that there are grants available now to PSA’s for water/sewage management projects and that this is something the PFF can help with.
New Business:
None.
Announcements:
None.
Meeting was adjourned. Next meeting will be Monday, May 17, 2010, at 6:30 pm at the Wall Residences Conference Room.
Respectfully submitted,
Dede McGrath
Recording Secretary
2010 March minutes
PARTNERSHIP FOR FLOYD
MONTHLY MEETING
March 15, 2010
Karin Grosshans presided and called the meeting to order. A quorum was attained.
Present were: Jenny Traynham, Mac Traynham, Mike Maslaney, Mitch Cundiff, Jane Cundiff, Kamala Bauers, Karen Hodges, Betty O. Lineberry, Karin Grosshans, and Dede McGrath.
Minutes: The minutes from December 15, 2009, and January 19, 2010 were approved.
Treasurers’ Reports:
General Fund: Kamala reported that we had a balance of $2791.40. She reported that an additional $90 had been received from dues.
Park Fund: Betty reported that the Park Fund had a balance of $10,995.00 and had received an extra $1000 from StellarOne..
Old Business:
Park Planning Committee Report: Jane reported that the committee work/meetings were postponed due to the snow. She reported that she, Jenny, and Mac were going to meet at the park on the up-coming Thursday to discuss placement of the music structures.
Karen H. reported that the Walker contract was still in negotiations. Jane will be attending the next counsel meeting. It was also reported that a Twon work session with PFF was scheduled for March 18, at 6:30 pm.
Park Fundraiser – Concert: Betty reported that the date for the Park Fundraising Concert is Saturday, May 29, 2010, at 7:00 pm. The concert will be held at the FCHS. Musicians include the Comptons, Statement, Windfall, and Betty is still looking for one more group. Betty reported that she was contacted by Mike Mitchell and Scott Perry about their students playing. Betty thought the students could play from 5:00 – 6:00 pm or the program could start at 6:30 pm with the students playing first. Admission will be $10 prepaid and $12 at the door. We will be paying the musicians $50 a piece. Betty indicated that we had extra tickets leftover from last year. She suggested that we have only 300 tickets with current information printed and use the old tickets for sale at the door. It was decided to reimburse Betty for printer ink. Betty will be checking with Elaine to see if she can make changes to last years program to use for this year. Clay Quesenberry will be printing the tickets, posters, programs, etc. Betty estimates that expenses will run from $1000 - $1200. Betty reported that we needed more sponsorships. Kamala volunteered to help Betty get more sponsorships. Sponsorships are due by April 15, 2010.
Karen Hodges and Dede McGrath will coordinate food and Bake Sale stuffs. Karin Grosshans and Kamala Bauers will coordinate the silent auction. Grey Lineberry will Emcee for us again. It was decided that a small public auction with a limited number of “special” items to be auctioned off during break periods. Baked items can be dropped off at the Hotel Floyd office. It was suggested that a 50-50 raffles might be good to include. It was suggested that we hand flyers out at all the upcoming events prior to the concert.
Park Fundraiser – Other: Betty reported that we still had approximately 96 CDs left. She asked for volunteers to sell CDs at the upcoming Jamborees for April and May prior to the concert.
Sustain Floyd: Jack reported they had hired a full time director, Mike Burton. Their goal is to work with the county and other groups to get projects going. It was reported that the community market is coordinated by a board. Jack also reported that the emphasis of the organization this year was agriculture with economic development, energy audit, garbage recycling, etc. They need volunteers to help with the farmers market. Their new website will be up by April 1st.
Trails in Floyd: Karin reported for Randall; his report is attached and incorporated by reference. It was also reported that Trails had been dissolved. Dede and Mike reported that a discussion regarding Trails and their project was discussed at a Comprehensive Plan planning session. A motion was made, seconded, and passed that we contact the Trails in Floyd organization to see where they are on the trails project. Kamala will coordinate.
New Business:
Comprehensive Plan: Discussion of the comprehensive plan was table for later.
Jubilee: It was reported that the Jubilee will be held June 19 from 11:00 am – 6:00 pm. PFF has no formal role. The jubilee committee is looking for volunteers.
Website: The Town of Floyd now has a link to PFF. They are looking for other links. Their website is www.TownofFloyd.org.
VA Tech Rt. 8 Project: Mason Cavella, a student from VA Tech, spoke to the board regarding a project that tech students are doing concerning land use on Route 8. The board suggested that there were several public events coming up in which the students could get public participation. A mapping session will be held on April 3.
Girl Scout Park Picnic Table Project: Betty presented a letter from Gretchen Whitlock regarding a girl scout project she will be doing. She wants to build and donate 2 picnic tables for the park. Betty indicated that Ms. Whitlock was told that the Town/PFF had to approve any designs. It was decided to have Betty invite her to the next meeting to present the project to the board.
Announcements:
None.
Meeting was adjourned. Next meeting will be Monday, April 19, 2010, at 6:30 pm at the Wall Residences Conference Room.
Respectfully submitted,
Dede McGrath
Recording Secretary
MONTHLY MEETING
March 15, 2010
Karin Grosshans presided and called the meeting to order. A quorum was attained.
Present were: Jenny Traynham, Mac Traynham, Mike Maslaney, Mitch Cundiff, Jane Cundiff, Kamala Bauers, Karen Hodges, Betty O. Lineberry, Karin Grosshans, and Dede McGrath.
Minutes: The minutes from December 15, 2009, and January 19, 2010 were approved.
Treasurers’ Reports:
General Fund: Kamala reported that we had a balance of $2791.40. She reported that an additional $90 had been received from dues.
Park Fund: Betty reported that the Park Fund had a balance of $10,995.00 and had received an extra $1000 from StellarOne..
Old Business:
Park Planning Committee Report: Jane reported that the committee work/meetings were postponed due to the snow. She reported that she, Jenny, and Mac were going to meet at the park on the up-coming Thursday to discuss placement of the music structures.
Karen H. reported that the Walker contract was still in negotiations. Jane will be attending the next counsel meeting. It was also reported that a Twon work session with PFF was scheduled for March 18, at 6:30 pm.
Park Fundraiser – Concert: Betty reported that the date for the Park Fundraising Concert is Saturday, May 29, 2010, at 7:00 pm. The concert will be held at the FCHS. Musicians include the Comptons, Statement, Windfall, and Betty is still looking for one more group. Betty reported that she was contacted by Mike Mitchell and Scott Perry about their students playing. Betty thought the students could play from 5:00 – 6:00 pm or the program could start at 6:30 pm with the students playing first. Admission will be $10 prepaid and $12 at the door. We will be paying the musicians $50 a piece. Betty indicated that we had extra tickets leftover from last year. She suggested that we have only 300 tickets with current information printed and use the old tickets for sale at the door. It was decided to reimburse Betty for printer ink. Betty will be checking with Elaine to see if she can make changes to last years program to use for this year. Clay Quesenberry will be printing the tickets, posters, programs, etc. Betty estimates that expenses will run from $1000 - $1200. Betty reported that we needed more sponsorships. Kamala volunteered to help Betty get more sponsorships. Sponsorships are due by April 15, 2010.
Karen Hodges and Dede McGrath will coordinate food and Bake Sale stuffs. Karin Grosshans and Kamala Bauers will coordinate the silent auction. Grey Lineberry will Emcee for us again. It was decided that a small public auction with a limited number of “special” items to be auctioned off during break periods. Baked items can be dropped off at the Hotel Floyd office. It was suggested that a 50-50 raffles might be good to include. It was suggested that we hand flyers out at all the upcoming events prior to the concert.
Park Fundraiser – Other: Betty reported that we still had approximately 96 CDs left. She asked for volunteers to sell CDs at the upcoming Jamborees for April and May prior to the concert.
Sustain Floyd: Jack reported they had hired a full time director, Mike Burton. Their goal is to work with the county and other groups to get projects going. It was reported that the community market is coordinated by a board. Jack also reported that the emphasis of the organization this year was agriculture with economic development, energy audit, garbage recycling, etc. They need volunteers to help with the farmers market. Their new website will be up by April 1st.
Trails in Floyd: Karin reported for Randall; his report is attached and incorporated by reference. It was also reported that Trails had been dissolved. Dede and Mike reported that a discussion regarding Trails and their project was discussed at a Comprehensive Plan planning session. A motion was made, seconded, and passed that we contact the Trails in Floyd organization to see where they are on the trails project. Kamala will coordinate.
New Business:
Comprehensive Plan: Discussion of the comprehensive plan was table for later.
Jubilee: It was reported that the Jubilee will be held June 19 from 11:00 am – 6:00 pm. PFF has no formal role. The jubilee committee is looking for volunteers.
Website: The Town of Floyd now has a link to PFF. They are looking for other links. Their website is www.TownofFloyd.org.
VA Tech Rt. 8 Project: Mason Cavella, a student from VA Tech, spoke to the board regarding a project that tech students are doing concerning land use on Route 8. The board suggested that there were several public events coming up in which the students could get public participation. A mapping session will be held on April 3.
Girl Scout Park Picnic Table Project: Betty presented a letter from Gretchen Whitlock regarding a girl scout project she will be doing. She wants to build and donate 2 picnic tables for the park. Betty indicated that Ms. Whitlock was told that the Town/PFF had to approve any designs. It was decided to have Betty invite her to the next meeting to present the project to the board.
Announcements:
None.
Meeting was adjourned. Next meeting will be Monday, April 19, 2010, at 6:30 pm at the Wall Residences Conference Room.
Respectfully submitted,
Dede McGrath
Recording Secretary
Saturday, February 13, 2010
2009 Dec minutes
PARTNERSHIP FOR FLOYD
MONTHLY MEETING
December 15, 2009
Karin Grosshans presided and called the meeting to order. A quorum was not attained.
Present were: Jane Cundiff, Jon Beegle, Margie Wells, Randall Wells, Fred First, Karin Grosshans, and Dede McGrath.
The minutes from November 17, 2009, were tabled for approval for the next meeting.
This was an informal/Christmas social meeting; no business was conducted. A discussion was held regarding whether we should participate in the Town-County Comprehensive Plan. It was decided that this would be something the Partnership should be involved in. Further discussion was tabled for the next meeting.
Jane reported that Jon Beegle will be talking with the Town on Thursday.
Karin reported that she had received the SCC annual renewal notices. Dede will be responsible for the Administrative portion and the fees statement will go to the Treasurer.
The annual meeting was discussed as to whether we wanted to do refreshments, etc., but no decision was made. Karin will contact the board members due for reelection to see if they will continue with the organization.
Meeting was adjourned. Next meeting will be Tuesday, January 19, 2010, at 6:30 pm at Wall Residences. This will be our Annual Meeting.
Respectfully submitted,
Dede McGrath
Recording Secretary
MONTHLY MEETING
December 15, 2009
Karin Grosshans presided and called the meeting to order. A quorum was not attained.
Present were: Jane Cundiff, Jon Beegle, Margie Wells, Randall Wells, Fred First, Karin Grosshans, and Dede McGrath.
The minutes from November 17, 2009, were tabled for approval for the next meeting.
This was an informal/Christmas social meeting; no business was conducted. A discussion was held regarding whether we should participate in the Town-County Comprehensive Plan. It was decided that this would be something the Partnership should be involved in. Further discussion was tabled for the next meeting.
Jane reported that Jon Beegle will be talking with the Town on Thursday.
Karin reported that she had received the SCC annual renewal notices. Dede will be responsible for the Administrative portion and the fees statement will go to the Treasurer.
The annual meeting was discussed as to whether we wanted to do refreshments, etc., but no decision was made. Karin will contact the board members due for reelection to see if they will continue with the organization.
Meeting was adjourned. Next meeting will be Tuesday, January 19, 2010, at 6:30 pm at Wall Residences. This will be our Annual Meeting.
Respectfully submitted,
Dede McGrath
Recording Secretary
2009 November minutes
PARTNERSHIP FOR FLOYD
MONTHLY MEETING
November 17, 2009
Karin Grosshans presided and called the meeting to order. A quorum was attained.
Present were: Kamala Bauers, Mitch Cundiff, Mike Maslaney, Jane Cundiff, Jon Beegle, Margie Wells, Randall Wells, Fred First, Ann First, Mac Traynham, Jenny Traynham, Karin Grosshans, Becky Pomponio, and Dede McGrath.
The minutes from October 20, 2009, were approved as amended. The paragraph titled “Park Fundraising” under “Old Business” was deleted.
Treasurers’ Reports:
General Fund: Dede reported for Jo that we had a balance of $2791.40.
Park Fund: Karin, reporting for Betty, reported that the Park Fund had a balance of $10,445.00.
Old Business:
Park Planning Committee Report: Jane reported that work was done on the fund raising pamphlet. She also reported that she spoke with Korene and that the Town is trying to get a representative to attend our meetings. Jane also reported that they talked about the water management issue and that Korene indicated that she will be getting with Jeff and that Jeff will be giving a presentation at the next Town meeting. Becky suggested that Jane talk with Jeff prior to the meeting to find out what he will be presenting.
Jane reported that so far everyone likes the patio design. The question was raise as to whether we can get started with only $10,000 in the fund.
Mac and Jenny reported that the High School is interested in helping to build the music shelters. They still need materials to build with and are still looking at several sources. They need people to look for stone for the bases. It was recommended to do an article in the newspapers asking people for stones and trees/wood. Mac would be the point of contact. It was reported that some concerns were raised about the shelters needing to be see though for safety purposes. Jenny indicated that the shelters would be enclosed with a lattice or with rhodadenras or mountain laurels and only on two sides. Jane indicated that the Town wanted to know the dimensions; Jenny estimated that the shelters would be 10 x 12 foot with 3 sides of benches and two enclosed sides. Jenny expressed concern regarding the shelters placements and indicated that they needed to be closer to the top of the park nearer to the music.
Mike gave a brief explanation of the water problems with the park and indicated that, park or no, the water issues need to be addressed and that VDOT is really responsible for fixing them but they can’t/won’t. The water issue needs to be resolved before we can begin the patio. The question was raise as to whether we could do a water feature in the park, however, the Town is leery of having one for safety purposes. It was suggested that one solution would be to use the excess water to irrigate the park by utilizing several drain lines.
Mike reported that he is still working on the parking lot design. He was attempting to scan the plat so that he could work up the design.
It was decided that at the next Town meeting on Thursday that we would try to get three issues decided: 1) water issue so that we can start work on the patio, 2) provide the dimensions of the shelters and get the okay for the shelters, and 3) have the pamphlet approved.
Park Fundraising Pamphlet: Becky presented a working draft of the pamphlet. The board went through the pamphlet and made changes, additions, etc. Becky will rework the draft based on the changes and send a revised draft to the members. It was noted to remember to send the draft to the Lineberrys and the Town for approval. Kamala will look into bulk mailing costs. It was suggested that we might be able to print the pictures in color on a white background and Mike said he had some similar printing done recently and that it was not as expensive as expected. Dede will look into how to do a “box holder” mailing. It was suggested that we have the envelopes preprinted also.
A motion was made, seconded, and approved to spend up to $1500 from the Park Fund to have the pamphlet and envelopes printed.
Trails in Floyd: Randall reported that Dennis Anderson had resigned.
New Business:
None.
Announcements:
None.
Meeting was adjourned. Next meeting will be Tuesday, December 15, 2009, at 6:30 pm at Wall Residences.
Respectfully submitted,
Dede McGrath
Recording Secretary
MONTHLY MEETING
November 17, 2009
Karin Grosshans presided and called the meeting to order. A quorum was attained.
Present were: Kamala Bauers, Mitch Cundiff, Mike Maslaney, Jane Cundiff, Jon Beegle, Margie Wells, Randall Wells, Fred First, Ann First, Mac Traynham, Jenny Traynham, Karin Grosshans, Becky Pomponio, and Dede McGrath.
The minutes from October 20, 2009, were approved as amended. The paragraph titled “Park Fundraising” under “Old Business” was deleted.
Treasurers’ Reports:
General Fund: Dede reported for Jo that we had a balance of $2791.40.
Park Fund: Karin, reporting for Betty, reported that the Park Fund had a balance of $10,445.00.
Old Business:
Park Planning Committee Report: Jane reported that work was done on the fund raising pamphlet. She also reported that she spoke with Korene and that the Town is trying to get a representative to attend our meetings. Jane also reported that they talked about the water management issue and that Korene indicated that she will be getting with Jeff and that Jeff will be giving a presentation at the next Town meeting. Becky suggested that Jane talk with Jeff prior to the meeting to find out what he will be presenting.
Jane reported that so far everyone likes the patio design. The question was raise as to whether we can get started with only $10,000 in the fund.
Mac and Jenny reported that the High School is interested in helping to build the music shelters. They still need materials to build with and are still looking at several sources. They need people to look for stone for the bases. It was recommended to do an article in the newspapers asking people for stones and trees/wood. Mac would be the point of contact. It was reported that some concerns were raised about the shelters needing to be see though for safety purposes. Jenny indicated that the shelters would be enclosed with a lattice or with rhodadenras or mountain laurels and only on two sides. Jane indicated that the Town wanted to know the dimensions; Jenny estimated that the shelters would be 10 x 12 foot with 3 sides of benches and two enclosed sides. Jenny expressed concern regarding the shelters placements and indicated that they needed to be closer to the top of the park nearer to the music.
Mike gave a brief explanation of the water problems with the park and indicated that, park or no, the water issues need to be addressed and that VDOT is really responsible for fixing them but they can’t/won’t. The water issue needs to be resolved before we can begin the patio. The question was raise as to whether we could do a water feature in the park, however, the Town is leery of having one for safety purposes. It was suggested that one solution would be to use the excess water to irrigate the park by utilizing several drain lines.
Mike reported that he is still working on the parking lot design. He was attempting to scan the plat so that he could work up the design.
It was decided that at the next Town meeting on Thursday that we would try to get three issues decided: 1) water issue so that we can start work on the patio, 2) provide the dimensions of the shelters and get the okay for the shelters, and 3) have the pamphlet approved.
Park Fundraising Pamphlet: Becky presented a working draft of the pamphlet. The board went through the pamphlet and made changes, additions, etc. Becky will rework the draft based on the changes and send a revised draft to the members. It was noted to remember to send the draft to the Lineberrys and the Town for approval. Kamala will look into bulk mailing costs. It was suggested that we might be able to print the pictures in color on a white background and Mike said he had some similar printing done recently and that it was not as expensive as expected. Dede will look into how to do a “box holder” mailing. It was suggested that we have the envelopes preprinted also.
A motion was made, seconded, and approved to spend up to $1500 from the Park Fund to have the pamphlet and envelopes printed.
Trails in Floyd: Randall reported that Dennis Anderson had resigned.
New Business:
None.
Announcements:
None.
Meeting was adjourned. Next meeting will be Tuesday, December 15, 2009, at 6:30 pm at Wall Residences.
Respectfully submitted,
Dede McGrath
Recording Secretary
Monday, October 19, 2009
September minutes
PARTNERSHIP FOR FLOYD
MONTHLY MEETING
September 18, 2009
Karin Grosshans presided and called the meeting to order. A quorum was attained.
Present were: Grey Lineberry, Randall Wells, Margie Wells, Karin Grosshans, Betty O. Lineberry, Jane Cundiff, Ann First, Fred First, Mac Traynham, Jenny Traynham, Joe Pomponio, Becky Pomponio, Mike Maslaney, and Dede McGrath.
The minutes from August 18, 2009, were approved as amended.
Treasurers’ Reports:
General Fund: There was no Treasurer’s report. Karin reported that the bill from Jim Short regarding the registered agent activity was waived and will not need to be paid.
Park Fund: Betty gave the Treasurer’s report for the Park Fund; a copy of which is attached and incorporated by reference. She reported that we have a balance of $9893.87 in the park fund. She reported that we had received $500 from the Jubilee Committee. She also reported that we have been selling CD at the Friday Jamborees.
Old Business:
Park Planning Committee Report: Jane reported that work had been done on the park layout with a focus on what could be done by spring. It was thought that the patio and possible two shelters could be completed as well as trees. It is thought that the amphitheater might need a big donor to complete by spring. Korene still thinks the TEA-21 could be used for the pathways, however, the committee feels the pathways are not essential right now and can be done later. They feel the shelters are of more importance. Jane spoke with Marshall Concrete/Chandler Concrete (David Stallings). They indicated that they may be able to give us a discount on the paving stones. John Beagle would do the labor. We might be able to get the cost down by half. We would display a plaque indicating the donors of the project. Some of the stones are made locally and can be replaced if needed. The Town is ready to give us permission to build the patio is we pay for it. Mike feels the Town should pay for some of it; the Town indicates that they cannot afford to pay for park elements. It was suggested that we have the Town pay for the land development aspects such as drainage, water management, and parking.
Jenny and Mac reported that the Town liked the Traynham’s general design of the shelters. Jenny said they would like to try to use local materials. They spoke with the high school and the school indicated they were interested in helping by having classes do the labor. Jenny reported that they had spoken with several local suppliers and that they were willing to donate some materials. They wanted to go with a rough cut look. Mike indicated that he could cut logs on his mill if Mac can get the logs. Jenny reported that they had talked with King Concrete to donate the slab. It was suggested that Floyd rocks could be used to add decoration to the slab and as a fund raiser.
It was decided to concentrate on the patio first, then work on the shelters. A brief discussion was had concerning lighting.
Mike presented an idea regarding parking. He suggested that a parking area could be made at the side of the park parallel to Old Hensley Road with angled spaces and being one-way. He indicated that such a lot would only take up 35 feet of the park and the trees could be left. It did not have to be paved; it could be gravel. Grey suggested that a scaled design be draw up to present to the Partnership and the Town. Grey had concerns that people would park in the access ways.
Park Fundraising: Betty reported that we were selling CDs at the Jamboree. She indicated that sales were going well. Betty reminded everyone that we were scheduled to have a booth at the Citizens Flea Market. She went over the work and baked good schedule. Betty indicated that set up was at 6:00 am and that items need to be at the booth before 8:00 am.
Sustain Floyd. It was reported that the Sustain Floyd Festival event was scheduled for October 24, 2009, and they are looking for vendors. It was indicated that it would be held at the new market in town, the park, and Wintersun. It was also reported that a 350 Action Event will be held at Chateau Morrisette on Oct. 10.
Trails in Floyd: Randall reported a portion of the trail route had been planned, but that they needed to speak with the EDA authorities.
New Business:
Fund Raising: It was decided that a fund raising event schedule and other find raising ideas be discussed and created. This would be done at the next meeting.
Announcements:
Meeting was adjourned. Next meeting will be Tuesday, October 20, 2009, at 6:30 pm at Wall Residences.
Respectfully submitted,
Dede McGrath
Recording Secretary
MONTHLY MEETING
September 18, 2009
Karin Grosshans presided and called the meeting to order. A quorum was attained.
Present were: Grey Lineberry, Randall Wells, Margie Wells, Karin Grosshans, Betty O. Lineberry, Jane Cundiff, Ann First, Fred First, Mac Traynham, Jenny Traynham, Joe Pomponio, Becky Pomponio, Mike Maslaney, and Dede McGrath.
The minutes from August 18, 2009, were approved as amended.
Treasurers’ Reports:
General Fund: There was no Treasurer’s report. Karin reported that the bill from Jim Short regarding the registered agent activity was waived and will not need to be paid.
Park Fund: Betty gave the Treasurer’s report for the Park Fund; a copy of which is attached and incorporated by reference. She reported that we have a balance of $9893.87 in the park fund. She reported that we had received $500 from the Jubilee Committee. She also reported that we have been selling CD at the Friday Jamborees.
Old Business:
Park Planning Committee Report: Jane reported that work had been done on the park layout with a focus on what could be done by spring. It was thought that the patio and possible two shelters could be completed as well as trees. It is thought that the amphitheater might need a big donor to complete by spring. Korene still thinks the TEA-21 could be used for the pathways, however, the committee feels the pathways are not essential right now and can be done later. They feel the shelters are of more importance. Jane spoke with Marshall Concrete/Chandler Concrete (David Stallings). They indicated that they may be able to give us a discount on the paving stones. John Beagle would do the labor. We might be able to get the cost down by half. We would display a plaque indicating the donors of the project. Some of the stones are made locally and can be replaced if needed. The Town is ready to give us permission to build the patio is we pay for it. Mike feels the Town should pay for some of it; the Town indicates that they cannot afford to pay for park elements. It was suggested that we have the Town pay for the land development aspects such as drainage, water management, and parking.
Jenny and Mac reported that the Town liked the Traynham’s general design of the shelters. Jenny said they would like to try to use local materials. They spoke with the high school and the school indicated they were interested in helping by having classes do the labor. Jenny reported that they had spoken with several local suppliers and that they were willing to donate some materials. They wanted to go with a rough cut look. Mike indicated that he could cut logs on his mill if Mac can get the logs. Jenny reported that they had talked with King Concrete to donate the slab. It was suggested that Floyd rocks could be used to add decoration to the slab and as a fund raiser.
It was decided to concentrate on the patio first, then work on the shelters. A brief discussion was had concerning lighting.
Mike presented an idea regarding parking. He suggested that a parking area could be made at the side of the park parallel to Old Hensley Road with angled spaces and being one-way. He indicated that such a lot would only take up 35 feet of the park and the trees could be left. It did not have to be paved; it could be gravel. Grey suggested that a scaled design be draw up to present to the Partnership and the Town. Grey had concerns that people would park in the access ways.
Park Fundraising: Betty reported that we were selling CDs at the Jamboree. She indicated that sales were going well. Betty reminded everyone that we were scheduled to have a booth at the Citizens Flea Market. She went over the work and baked good schedule. Betty indicated that set up was at 6:00 am and that items need to be at the booth before 8:00 am.
Sustain Floyd. It was reported that the Sustain Floyd Festival event was scheduled for October 24, 2009, and they are looking for vendors. It was indicated that it would be held at the new market in town, the park, and Wintersun. It was also reported that a 350 Action Event will be held at Chateau Morrisette on Oct. 10.
Trails in Floyd: Randall reported a portion of the trail route had been planned, but that they needed to speak with the EDA authorities.
New Business:
Fund Raising: It was decided that a fund raising event schedule and other find raising ideas be discussed and created. This would be done at the next meeting.
Announcements:
Meeting was adjourned. Next meeting will be Tuesday, October 20, 2009, at 6:30 pm at Wall Residences.
Respectfully submitted,
Dede McGrath
Recording Secretary
August minutes
PARTNERSHIP FOR FLOYD
MONTHLY MEETING
August 18, 2009
Karin Grosshans presided and called the meeting to order. A quorum was attained.
Present were: Dede McGrath, Karin Grosshans, Kamala Bauers, Betty O. Lineberry, Randall A. Wells, Margie Wells, Jo Mandzak, and Becky Pomponio.
The minutes from June 16, 2009, were read and approved as corrected.
Treasurers’ Reports:
Park Fund: Betty gave the Treasurer’s report for the Park Fund. She went over the statements for June and August; we have a balance of $9095.87 in the park fund. She reported that we had not received any monies from the Jubilee Committee as yet. She reported that we had a banner made for the park which was used at the 4th of July festival and was used on Friday night where she and Karin sold CDs at the Jamboree. The banner will also be used at the Citizens Flea Market and Betty is planning for us to sell CDs at the next few Jamborees. A copy of the report is attached and incorporated by reference.
General Fund: Jo gave the Treasurer’s report for the Partnership. She reported that we had one disbursement in July and no activity in August. The balance is $2879.29. A copy of the report is attached and incorporated by reference.
Old Business:
Park Planning Committee Report: Jane was not present but had forwarded en email report to the members; Karin presented Jane’s report. The July and August Committee reports were reviewed. These reports are attached and incorporated by reference. Jane indicated in her report that she had spoken with Sam Moore regarding the TEA-21 monies and the park. She indicated that it would not be feasible to use the TEA-21 monies for the park as there are too many restrictions and the pathway would have to be the main focus. A discussion was held to discuss the points in Jane’s report. It was agreed that the TEA-21 would probably be too restrictive to use for the park and that by raising donations we would then be able to direct the plan of the park ourselves. It was determined that a large mail out was needed but that we first had to come up with donor levels and we needed to do a news release at the same time. Secondly, it was agreed that there was a need to priorities our needs for the park. Jane’s recommendations we accepted with water management being a top priority. Other discussion followed regarding elements of the park. It was felt that a children’s play area was not a high priority, though it may be revisited later. It was felt that we should not wait for the TEA-21 monies for the pathway, but use donations and to go ahead with it as part of the park. Jane will be presenting our information to the Town Council on Thursday at their next meeting. Everyone was encouraged to attend. Also, Jane was making a presentation to the Rotary Club on Wednesday.
Betty presented her recommendation for a proposed design for the amphitheater with some estimates on costs. The proposed stage would be 24’ x 20’ x 12’ with an 8’ over hang and enclosed dressing rooms with handicap access. Betty indicated that there were some sound problems but this design with the open sides and baffled back wall helped to minimize them. The slope of the property fits well with the design and will allow for a small crawl space under the dressing rooms at the back of the stage area. There will need to be a small raised area in front to allow for water drainage around the stage. The floors of the dressing areas can be made of wood as they are enclosed though the stage should be of concrete as it takes the least maintenance. The cement can also be made to look like wood and wood can be laid on top of the floor for certain events. Betty presented two choices for roofing materials and the cedar was considered the better choice. The members approved of her recommended design by consensus and indicated that she could present it at the Town Meeting.
Jenny presented some designs for the covered music/picnic table areas. Discussion followed although no design was approved at this time.
Park Fundraising: Betty reported that she was going to be selling CDs at the Jamboree over the next few weeks. She asked for people to sign up for various weeks. Betty also reminded the members that we will be having a booth at the Citizen’s Flea Market on September 19. She asked for whole cakes and baked good, as well as flea market items. We will also be selling CDs. She asked for volunteers to help with set up, take down, and selling. A discussion followed about some other fund raising suggestions. Dede reported that she had attended a seminar on fund raising and that she will try to bring the information and the video that she purchased for the members to review.
Sustain Floyd. Kamala reported that Sustain Floyd Festival event was scheduled for October 24, 2009, to showcase green tech. It will be held at Green Square.
Trails in Floyd: Randall reported that they are at an impasse due to the new data center that is coming to Floyd.
New Business:
None
Announcements:
Social: Social is scheduled for August 22, at 6:30 pm at Wall Residence.
5K Walk/Run: August 29, 2009, at the Floyd County High School starting at 9:00 am for the benefit of Trails in Floyd.
Meeting was adjourned. Next meeting will be Tuesday, September 21(15), 2009, at 6:30 pm at Wall Residences.
Respectfully submitted,
Dede McGrath
Recording Secretary
MONTHLY MEETING
August 18, 2009
Karin Grosshans presided and called the meeting to order. A quorum was attained.
Present were: Dede McGrath, Karin Grosshans, Kamala Bauers, Betty O. Lineberry, Randall A. Wells, Margie Wells, Jo Mandzak, and Becky Pomponio.
The minutes from June 16, 2009, were read and approved as corrected.
Treasurers’ Reports:
Park Fund: Betty gave the Treasurer’s report for the Park Fund. She went over the statements for June and August; we have a balance of $9095.87 in the park fund. She reported that we had not received any monies from the Jubilee Committee as yet. She reported that we had a banner made for the park which was used at the 4th of July festival and was used on Friday night where she and Karin sold CDs at the Jamboree. The banner will also be used at the Citizens Flea Market and Betty is planning for us to sell CDs at the next few Jamborees. A copy of the report is attached and incorporated by reference.
General Fund: Jo gave the Treasurer’s report for the Partnership. She reported that we had one disbursement in July and no activity in August. The balance is $2879.29. A copy of the report is attached and incorporated by reference.
Old Business:
Park Planning Committee Report: Jane was not present but had forwarded en email report to the members; Karin presented Jane’s report. The July and August Committee reports were reviewed. These reports are attached and incorporated by reference. Jane indicated in her report that she had spoken with Sam Moore regarding the TEA-21 monies and the park. She indicated that it would not be feasible to use the TEA-21 monies for the park as there are too many restrictions and the pathway would have to be the main focus. A discussion was held to discuss the points in Jane’s report. It was agreed that the TEA-21 would probably be too restrictive to use for the park and that by raising donations we would then be able to direct the plan of the park ourselves. It was determined that a large mail out was needed but that we first had to come up with donor levels and we needed to do a news release at the same time. Secondly, it was agreed that there was a need to priorities our needs for the park. Jane’s recommendations we accepted with water management being a top priority. Other discussion followed regarding elements of the park. It was felt that a children’s play area was not a high priority, though it may be revisited later. It was felt that we should not wait for the TEA-21 monies for the pathway, but use donations and to go ahead with it as part of the park. Jane will be presenting our information to the Town Council on Thursday at their next meeting. Everyone was encouraged to attend. Also, Jane was making a presentation to the Rotary Club on Wednesday.
Betty presented her recommendation for a proposed design for the amphitheater with some estimates on costs. The proposed stage would be 24’ x 20’ x 12’ with an 8’ over hang and enclosed dressing rooms with handicap access. Betty indicated that there were some sound problems but this design with the open sides and baffled back wall helped to minimize them. The slope of the property fits well with the design and will allow for a small crawl space under the dressing rooms at the back of the stage area. There will need to be a small raised area in front to allow for water drainage around the stage. The floors of the dressing areas can be made of wood as they are enclosed though the stage should be of concrete as it takes the least maintenance. The cement can also be made to look like wood and wood can be laid on top of the floor for certain events. Betty presented two choices for roofing materials and the cedar was considered the better choice. The members approved of her recommended design by consensus and indicated that she could present it at the Town Meeting.
Jenny presented some designs for the covered music/picnic table areas. Discussion followed although no design was approved at this time.
Park Fundraising: Betty reported that she was going to be selling CDs at the Jamboree over the next few weeks. She asked for people to sign up for various weeks. Betty also reminded the members that we will be having a booth at the Citizen’s Flea Market on September 19. She asked for whole cakes and baked good, as well as flea market items. We will also be selling CDs. She asked for volunteers to help with set up, take down, and selling. A discussion followed about some other fund raising suggestions. Dede reported that she had attended a seminar on fund raising and that she will try to bring the information and the video that she purchased for the members to review.
Sustain Floyd. Kamala reported that Sustain Floyd Festival event was scheduled for October 24, 2009, to showcase green tech. It will be held at Green Square.
Trails in Floyd: Randall reported that they are at an impasse due to the new data center that is coming to Floyd.
New Business:
None
Announcements:
Social: Social is scheduled for August 22, at 6:30 pm at Wall Residence.
5K Walk/Run: August 29, 2009, at the Floyd County High School starting at 9:00 am for the benefit of Trails in Floyd.
Meeting was adjourned. Next meeting will be Tuesday, September 21(15), 2009, at 6:30 pm at Wall Residences.
Respectfully submitted,
Dede McGrath
Recording Secretary
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