September minutes

PARTNERSHIP FOR FLOYD
MONTHLY MEETING
September 18, 2009

Karin Grosshans presided and called the meeting to order. A quorum was attained.

Present were: Grey Lineberry, Randall Wells, Margie Wells, Karin Grosshans, Betty O. Lineberry, Jane Cundiff, Ann First, Fred First, Mac Traynham, Jenny Traynham, Joe Pomponio, Becky Pomponio, Mike Maslaney, and Dede McGrath.

The minutes from August 18, 2009, were approved as amended.

Treasurers’ Reports:

General Fund: There was no Treasurer’s report. Karin reported that the bill from Jim Short regarding the registered agent activity was waived and will not need to be paid.

Park Fund: Betty gave the Treasurer’s report for the Park Fund; a copy of which is attached and incorporated by reference. She reported that we have a balance of $9893.87 in the park fund. She reported that we had received $500 from the Jubilee Committee. She also reported that we have been selling CD at the Friday Jamborees.

Old Business:

Park Planning Committee Report: Jane reported that work had been done on the park layout with a focus on what could be done by spring. It was thought that the patio and possible two shelters could be completed as well as trees. It is thought that the amphitheater might need a big donor to complete by spring. Korene still thinks the TEA-21 could be used for the pathways, however, the committee feels the pathways are not essential right now and can be done later. They feel the shelters are of more importance. Jane spoke with Marshall Concrete/Chandler Concrete (David Stallings). They indicated that they may be able to give us a discount on the paving stones. John Beagle would do the labor. We might be able to get the cost down by half. We would display a plaque indicating the donors of the project. Some of the stones are made locally and can be replaced if needed. The Town is ready to give us permission to build the patio is we pay for it. Mike feels the Town should pay for some of it; the Town indicates that they cannot afford to pay for park elements. It was suggested that we have the Town pay for the land development aspects such as drainage, water management, and parking.
Jenny and Mac reported that the Town liked the Traynham’s general design of the shelters. Jenny said they would like to try to use local materials. They spoke with the high school and the school indicated they were interested in helping by having classes do the labor. Jenny reported that they had spoken with several local suppliers and that they were willing to donate some materials. They wanted to go with a rough cut look. Mike indicated that he could cut logs on his mill if Mac can get the logs. Jenny reported that they had talked with King Concrete to donate the slab. It was suggested that Floyd rocks could be used to add decoration to the slab and as a fund raiser.
It was decided to concentrate on the patio first, then work on the shelters. A brief discussion was had concerning lighting.
Mike presented an idea regarding parking. He suggested that a parking area could be made at the side of the park parallel to Old Hensley Road with angled spaces and being one-way. He indicated that such a lot would only take up 35 feet of the park and the trees could be left. It did not have to be paved; it could be gravel. Grey suggested that a scaled design be draw up to present to the Partnership and the Town. Grey had concerns that people would park in the access ways.

Park Fundraising: Betty reported that we were selling CDs at the Jamboree. She indicated that sales were going well. Betty reminded everyone that we were scheduled to have a booth at the Citizens Flea Market. She went over the work and baked good schedule. Betty indicated that set up was at 6:00 am and that items need to be at the booth before 8:00 am.

Sustain Floyd. It was reported that the Sustain Floyd Festival event was scheduled for October 24, 2009, and they are looking for vendors. It was indicated that it would be held at the new market in town, the park, and Wintersun. It was also reported that a 350 Action Event will be held at Chateau Morrisette on Oct. 10.

Trails in Floyd: Randall reported a portion of the trail route had been planned, but that they needed to speak with the EDA authorities.

New Business:

Fund Raising: It was decided that a fund raising event schedule and other find raising ideas be discussed and created. This would be done at the next meeting.

Announcements:

Meeting was adjourned. Next meeting will be Tuesday, October 20, 2009, at 6:30 pm at Wall Residences.

Respectfully submitted,
Dede McGrath
Recording Secretary