February 25, 2013

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

February 25, 2013

President Anne Pendrak presided and called the meeting to order.  A quorum was attained. 

Present were:  Anne Pendrak, Jane Cundiff, Jack Wall, Barbara Pleasant, Kamala Bauers, Marjory Wells, Karin Grosshans, and Dede McGrath.

Minutes:  The minutes from January 28, 2013, were approved as read. 

Treasurers’ Reports: 

General Fund:  Treasurer Karin Grosshans reported that we had no activity this period; the account balance remains $1806.73.  She reported that she had to pay the SCC fee on-line with her personal check card as the SCC site was not working properly; she will be reimbursed.  Karin also reminded members that dues for 2013 are do now.  Her report is attached and incorporated by reference.

County Professional Support Fund:  Treasurer Karin Grosshans reported that the account balance is $2692.50; money was used for refreshments for the Agricultural & Forestry Task Force Community Presentation on Feb. 4.  Her report is attached and incorporated by reference.

Park Fund:  Karin reported for Park Treasurer Betty Lineberry that the checking account balance was $3919.09 and the total account balance was $7936.01.  During this period $6801.96 was paid to Professional Builders for materials, supplies, and labor for the pavilion.  Betty’s report is attached and incorporated by reference. 

           

Old Business:

Park Planning Committee Report: 

Lighting:  Jane reported that she was unsure if Woody was going to pay for the lighting or if we were responsible.  A pavilion and park lighting was discussed.  Dede and Anne reminded the board that the Woman’s Club might have money for a lighting project, but the PFF would have to send a formal request letter with the scope of the project explained.

Plaques:  Jane presented a recommendation for a plaque/sign she had seen at another park.  The signs are weather resistant and can be made in a variety of sizes.  Additionally, they are computer generated so they can have a lot more detail and even pictures.  There are reasonably priced and can be free standing or mounted.  Discussion followed; Jane will make up a proposed design for the Trahynam Trellis Shelter for review.  It was suggested to have one sign for each shelter and one larger sign for the patio/donors, etc.  Jane will also continue to research other plaques; she will check the cost of the Farmer’s Market sign.

Kiosk:  It was suggested to have a kiosk in the park to advertize up-coming events.

Water Fountain:  The Rotary Club has offered a $1000 toward a water fountain.

Playground:  A short discussion of playground was held.  It was suggested that maybe adding some natural features to the park, ie: logs, rocks, would give the kids something to play on that would more stimulate imagination and play.

Earth Day 2013:  Jane reported the Earth Day is April 20, at the Eco Village.  There will be lots of kids eco activities, plant/seed exchange, Master Gardener table, music, food, and demonstrations and lecture.  Barbara reported that there is a caterpillar shaped bouncy house that can be rented for $365. 

-       A motion was made, seconded, and passed to spend up to $375 to rent Cameron the Caterpillar for Earth Day. 

-       A motion was made, seconded, and passed to move $1000 from the County Professional fund to the General fund for use for Earth Day expenses. 

Dede will check with Collin Chiropractic to see if we can borrow their toddler bouncy; Karin will contact the FAA/school farm point of contact and will talk to Tyler from 4-H; Barbara will write an article for the newspaper featuring Cameron.  It was suggested PFF have a table for information, membership, donations, etc.  It was also suggested that we have some short video presentations that can run continuously for people to stop and watch.  There will be music outside by students from the music school and panel talks.  It was suggested to do some table conversation talks in the lunch room by placing cards with various topics on the tables for people to use.  The next Earth Day meeting will be Mar. 11 at 6:30 pm at Eco Village.

New Business: 

Board Membership:  A motion was made, seconded, and passed to accept Marjory Wells to the Board.

Announcements: 

Meth Awareness Program:  Jack announced that there will be a Meth Awareness Program at the FCHS on March 19 from 6-8 pm.

VA Blue Ridge Music Festival:  A fundraising gala will be held for the VA Blue Ridge Music Festival at the Eco Village on April 18.  The Festival will be held May 30 – June 9.  They are looking for people to lodge the students.  See www.VABlueRidgMusicFestival.org.

Meeting was adjourned.  Next meeting will be Monday, March 25, at 6:30 pm at Wall Residences.   

Respectfully submitted,

Dede McGrath,

Recording Secretary

January 28, 2013

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

January 28, 2013

President Jack Wall presided and called the meeting to order; introductions were made.  A quorum was attained.  This was the Annual Membership meeting.

Present were:  Karin Grosshans, Anne Pendrak, Alexis Bressler, Shana Maron Kennedy, Jane Cundiff, Jack Wall, Sarah Hunter, Barbara Pleasant, and Dede McGrath.

Minutes:  The minutes from November 26, 2012, were approved as read.  There was no meeting in December 2012.

Treasurers’ Reports: 

General Fund:  Treasurer Karin Grosshans reported that we had an account balance of $1806.73.  She reported that she had not paid the SCC Annual fee ($25) and it was due by the end of January.  She requested permission to pay the fee on-line, but indicated there was an additional $2 fee to do so.  It was decided to allow her to pay the SCC fee on line with the additional on-line fee.  Her report is attached and incorporated by reference.  Karin also reminder members that dues were due.

County Professional Support Fund:  Treasurer Karin Grosshans reported that there had been no activity since the last report; the account balance remains at $2692.50.  Her report is attached and incorporated by reference.  Jack reported that the Task Force did not use as much of the funds as anticipated, though the grant funds were used first and what is left is from local donations.  Jack indicated that some of the funds would be used for refreshments for the up-coming Agricultural & Forestry Task Force Community Presentation on Feb. 4.  He also indicated that an Advisory Committee may continue working in the future.

Park Fund:  Jane reported for Park Treasurer Betty Lineberry that the checking account balance was $10,721.05 and the total account balance was $14,737.66.  During this period a $440 bill from Shortt for ditching for the power line was paid out; a $500 donation from the Floyd County woman’s Club was received.  Betty’s report is attached and incorporated by reference. 

           

Old Business:

Park Planning Committee Report: 

Pavilion:  Jack reported for Betty that the ramp had been completed and that we had received bills.  APCO had decided they could use the pole by the bathrooms and had installed boxes; there is a bill for ground wire which they did not furnish.  Painting was completed except for rails.  We received a bill for painting, however, we will hold the bill until the rails are finished (weather permitting).  We received a bill from Tobie Blankenship for electrical.  He gave us a bargain.  We received a bill from Professional Builders for framing, hemlock siding, and siding installation.  Lighting fixtures have been ordered from Woody.  We will need gutters.

Plaques:  Jane reported she and Margie were working on the plaques.  The plaques would need to be sturdy, outdoor plaques and thus may be expensive.  They are still researching.

Traynham Shelter:  Jane reported that we would not be able to fill dirt with stone on top; stone would have to be used from the bottom up or use block and then stone.  We should have enough money to complete whichever way we go

Signs:  Woody is waiting on contact from the Town.

Nominating Committee:  The Nominating Committee had the following to report:

Board of Directors:

-       Anne First, Mitch Cundiff, and Mike Maslaney had indicated that they would not be able to complete their terms and continue on the board at this time.

-       Karen Hodges and Betty Lineberry agreed to serve another term on the board.

-       Barbara Pleasant agreed to serve on the board.

-       The Nominating Committee presented the following slate for election/re-election to the Board:  Barbara Pleasant, Karen Hodges, and Betty Lineberry.  A motion was made, seconded, and passed to accept the slate of directors as presented.

Officers:  The Nominating presented the following slate of officers for 2013:  President – Anne Pendrak, Vice-President – Jack Wall, Recording Secretary – Dede McGrath, Corresponding Secretary – Jane Cundiff, and Treasurer – Karin Grosshans.  A motion was made, seconded, and passed to accept the slate of officers as presented.

Earth Day 2013:  Jane reported the Earth Day Committee (formerly Lands Sake) met and begin preliminaries for the event.  The name of the event was changed to “Floyd Earth Day 2013” and will be held on April 20, 2013, at the Eco Village from 10 am – 4 pm.  The event will include tours of the Eco Village, children’s activities, lectures – including one on composting by Barbara, possibly and eco panel with Lydeana Martin, possibly a recycle/up-cycle craft contest or display, natures hikes and more.  Dede will help with advertizing; Sarah and Ellie will help with kids’ activities.

Book Reading:  It was reported that the “Town that Food Saved” book reading was well received and might be repeated with other books.

New Business:  None.

Announcements:  None.

Meeting was adjourned.  Next meeting will be Monday, February 25, at 6:30 pm at Wall Residences.   

Respectfully submitted,

Dede McGrath,

Recording Secretary

October 22, 2012

-->

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

October 22, 2012

President Jack Wall presided and called the meeting to order.  A quorum was attained.  This meeting also included a working meeting for Land’s Sake.

Present were:  Ralph Roe, Ellie Roe, Jane Cundiff, Kamala Bauers, Anne Pendrak, Betty Lineberry, Margie Wells, Barbara Pleasant, Karin Groshans, Jack Wall, and Dede McGrath.

Minutes:  The minutes from August 27, 2012, and September 25, 2012, were approved as read.

Treasurers’ Reports: 

General Fund:  Treasurer Karin Groshans reported that we had an account balance of $1842.56.  She reported that she had a statement from September but none for October, however, there was no activity for October, so there is no change.  Her report is attached and incorporated by reference.

County Professional Support Fund:  Treasurer Karin Grosshans reported that the account balance was $2692.50 and that there had been no activity since the last report.  She also indicated that the grant money (approx. $600) needed to be used up soon as its deadline was nearing.  Her report is attached and incorporated by reference.

Park Fund:  Park Treasurer Betty Lineberry reported that the checking account balance was $11,161.05 and the total account balance was $14676.23.  Her report is attached and incorporated by reference.  She reported that we had received the $5000 grant money from the Larry Woodrow Vest Fund of the Foundation for Roanoke Valley.

           

Old Business:

Park Planning Committee Report: 

Pavilion:  Betty Lineberry reported that we had received the grant money from the Foundation for Roanoke Valley.   She reported that JC Holden was paid from the grant money ($1600).  She is still trying to get prices from Ed Irwin and prices for the sides and lighting.  She reported APCO would charge $3100 to get power from the pole to the slab.

Betty also reported that Ed had picked up the hemlock for the pavilion and took to Steve for planning; estimated cost will be $1475 for railing (ramp railing included).

Betty reported that Steve had given her a new for the railing.  It is now a 2-sided railing to allow for running wiring.  Estimate for concrete and labor for ramp is $550 (built at cost).  Mark Bolt indicated the ramp did not need railings and gave approval for a slab.

Betty reported that Ed gave her a new design for the benches; these benches are more elaborate and expensive.  Betty indicated that we could put the railing up first, then build the benches; estimated cost $2450, painting extra.  After discussion, members decided that we liked the original design for the benched (simple slab) but with the 2-sided railing.  It was decided to go ahead with the railing starting the 2^nd week of November.  We would do the railing with the wiring, but not connect to APCO until later.

Betty reported also that Woody had sent her a lighting bid for a more simple lighting array that could be installed for approx. $3000-4000.  Betty reported that she had been in contact with Stage Sound to design lighting.  Kamala indicated that she had used Stage Sound and found them expensive and recommended that we did not use them.  We will need a dusk-to-dawn light regardless.  It was suggested to check what kind of lighting was used at Oak Grove Pavilion and to speak further with Woody.  After discussion, it was decided to wait on the lighting until we had the rest of the pavilion paid for and then used what is left for lighting.

The estimate for stoning on the Treynham pavilion is approx. $1200.  Jane will talk to Mac regarding how much stoning is needed and where on the pavilion it will be installed.

Betty reported that we had spent $33,600 on the pavilion so far.

Nominating Committee:  Nothing to report.

New Business: 

Land’s Sake! 2012:  The rest of the meeting was a working meeting to discuss Land’s Sake! for 2013.  A number of ideas were brainstormed and discussed including:

-       Holding the event earlier in the year and not around Earth Day.

-       Combine with Green N’ Clean Day

-       Incorporate a Hazmat and Drug collection.

-       Involve 4-H, make it a mini county fair, involve animals, kids activities, etc.

-       Hold it at the Eco Village

-       Incorporate a nature walk

-       Show a water movie

-       Determine what format – fund raiser or event

-       Invite vendors/exhibitors in person

-       Less long educational talks.  More short talks in the vendor area.

-       Use separate tents for different aspects of the event (ie: Kids tent, etc)

-       Incorporate primitive music and crafts.

-       Have an Up-Cycle crafting contest.

-       Short films on continuous run.

-       Food or not, who to do, what to make

-       Incorporate info from “The Town that Food Saved”

-       Partner with Sustain Floyd and other Green organizations

Announcements:  None.

Meeting was adjourned.  Next meeting will be Monday, November 26, 2012, at 6:30 pm at Wall Residences. 

Respectfully submitted,

Dede McGrath,

Recording Secretary

September 2012

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

September 25, 2012

President Jack Wall presided and called the meeting to order.  A quorum was attained.  This meeting was shortened so that members could attend the Floyd Comprehensive Plan Briefing being held this evening. 

Present were:  Myra Conner, Jane Cundiff, Ellie Roe, Ralph Roe, Betty Lineberry, Jack Wall, Margie Wells, Randall Wells, Anne Pendrak, and Dede McGrath.

Minutes:  The minutes from August 27, 2012, were tabled until the next meeting.

Treasurers’ Reports: 

General Fund:  The Treasurer’s report for the General Fund was tabled until the next meeting.

County Professional Support Fund:  The Treasurer’s report for the County Professional Support Fund was tabled until the next meeting.

Park Fund:  Park Treasurer Betty Lineberry reported that the checking account balance was $6161.05 and the total account balance was $9675.79.  Her report is attached and incorporated by reference.  She reported that she had deposited $2765.36 from the concert and had disbursed $4975 to Professional Builders and $1600 to JC Holden for pavilion work, and $1444.95 for various concert related bills.  She reported that we have finished paying Steve for the bills he submitted, but she did not know what we will owe Ed Irwin as he has not submitted any estimates.

           

Old Business:

Park Benefit Concert Report:  Betty reported that PFF raised $8787.31 for the Pavilion through the concert and other fund raisers.  The concert was a success. 

Park Planning Committee Report: 

Pavilion:  Jane reported that PFF had been awarded a grant of $5000 for the pavilion from the Larry Woodrow Vest Fund through the Roanoke Valley Community Foundation.  She reported that money needs to go specifically for the stage, but that we will now be able to finish the pavilion and the lighting.  Jane also indicated that we will need plaques for the structures.  Margie Wells will help Jane with the plaques.

Betty Lineberry reported that there was a crack developing in the concrete pad.  Jane reported that the building inspector would need to discuss the crack with Steve.  Steve has looked at the crack and has reported that it is not a structural concern, and that Ed will be instructing the stone masons to build up extra support.  Additionally a stone edifice will be built around it.

Land’s Sake! 2012:  A discussion regarding Lands Sake is still scheduled for the October meeting. 

New Business: 

Nominating Committee:  The following members were appointed to the Nominating Committee: Jane Cundiff, Anne Pendrak, and Dede McGrath.  The Annual Meeting will take place in January 2013.

VA’s Blue Ridge Music Festival:  Randall reported that a benefit gala will be held at the Eco-Village Community Center on Oct. 21^st.  He has tickets.

Announcements:  None.

Meeting was adjourned.  Next meeting will be Monday, October 22, 2012, at 6:30 pm at Wall Residences. 

Respectfully submitted,

Dede McGrath,

Recording Secretary

August 2012

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

August 27, 2012

President Jack Wall presided and called the meeting to order.  A quorum was attained. 

Present were:  Ellie Roe, Ralph Roe, Jane Cundiff, Anne Pendrak, Karin Groshans, Kamala Bauers, Betty Lineberry, Jack Wall, Theresa Fontana, and Dede McGrath.

Minutes:  The minutes from May 28, 2015, were approved as written.  The Minutes from July 23, 2012, were approved as read.

Treasurers’ Reports: 

General Fund:  Treasurer Karin Grosshans reported that the balance as of August 27, 2015, was 1842.56.  Activity included a deposit of $96 from the Putt-Putt Challenge and a check written for reimbursement to Dede for Putt-Putt and a check to the Town of Floyd for deposit on the park for the Drumming event.   Her report is attached and incorporated by reference.

County Professional Support Fund:  Treasurer Karin Grosshans that the balance was $2692.50.  Three checks were written for intern payments.  Her report is attached and incorporated by reference.

Park Fund:  Park Treasurer Betty Lineberry reported that the checking account balance was $11,337.32 and the total account balance was $14,851.29.  Her report is attached and incorporated by reference.  She reported that we had received $2367.75 from food, movie, sponsors, donation, etc, for the pavilion and had disbursed $1,466.68 to Professional Builders, $5,958 and $1,986 to Streamline Timberworks for pavilion work.

           

Old Business:

Park Benefit Concert Report:  Betty read a list of duties and responsibilities for the Blue Grass Concert on September 15.  She reminded members that set-up will begin at 3:00 pm.  Publicity has been distributed and more is planned to be sent.  Jack will be printing the programs; Betty has the original and will get the information to Jack shortly.  It was suggested to give some free tickets to the local music schools.  Ellie, Ralph, and Karin will coordinate with Betty.

Park Planning Committee Report: 

Pavilion:  Betty Lineberry reported that we still need to pay Ed Irwin for the roof, approx. $4970; it is estimated the ramp will cost $1000; regarding the rock work, Mr. Holden has indicated that he can do the work for approx. $1800.  Jane reported that the pavilion is almost finished; the stone work still needs to be done. 

Boxwoods:  Jane opened discussion regarding an email received from Mike Maslaney regarding a boxwood barrier hedge in the park.  Jane indicated that the Town had asked our opinion on the subject.  After some discussion it was decided that the boxwood hedge would not be necessary.  Jane will report back to the Town.

Tables:  No new info; a gravel/slab needs to go under the tables so that they do not have to mow under them.  Jane will coordinate with Betty, Lance, and Swede.

Water Fountain:  Karin reported that the Rotary had approved $1000 towards a water fountain.  She will follow up with Rotary.

Trees:  After a discussion, it was decided to wait on trees and landscaping at this time.

Land’s Sake! 2012:  A discussion regarding Lands Sake is still scheduled for the October meeting. 

Drumming:  Jack reported that was having trouble coordinating with Dirk Davis to get a copy of our certificate of insurance.  The drumming has not been schedule but would possibly be held on Saturday nights and is open to the public.

Community In Schools:  Jack reported that the Community in Schools program is still trying to complete a Needs and Source Assessment.

TEA-21:  Work has slowed on the TEA-21 project.  There have been indications that people do not know what the construction is about.  After some discussion it was decided that the PFF needed to do an article regarding the work and the role the PFF, especially Sam Moore, had in the project.  It was suggested to contact Wanda Combs and possibly have her interview Sam.  The work may possibly be completed by October.

Pavilion Naming:   Subject remains tabled for now; possibly a contest in the spring in conjunction with a ribbon cutting ceremony.

New Business: 

Annual Membership Meeting:  Members were reminder that our Annual Membership meeting is in January.  A Nominating Committee will be appointed at the September meeting; members should be thinking about the positions they want.  Members were also reminder that dues are due in January.  It was suggested to have a dinner and send out an email invitation for RSVPs to the Annual meeting.

VA’s Blue Ridge Music Festival:  No new info – still working steadily.

Presentation Gift:  A discussion was held regarding a presentation gift.  It was tabled for later discussion.

Announcements:  None.

Meeting was adjourned.  Next meeting will be Monday, September 24, 2012, at 6:30 pm at Wall Residences. 

Respectfully submitted,

Dede McGrath,

Recording Secretary

July 2012

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

July 23, 2012

President Jack Wall presided and called the meeting to order.  A quorum was attained. 

Present were: Margie Wells, Ellie Roe, Ralph Roe, Kamala Bauers, Anne Pendrak, Betty Lineberry, Jack Wall, Karin Grosshans, and Dede McGrath.

Minutes:  The minutes from May 28, 2015, were not reviewed at the June and July meetings and will need to be approved at the August meeting.  No minutes were available for the June 25, 2015, meeting; the President read from his meeting notes for the June meeting.

Treasurers’ Reports: 

General Fund:  Treasurer Karin Grosshans reported that the balance as of June 25, 2015, was 1884.21.  Activity for June included a deposit from the food sales from Lands Sake and two disbursements for bills from Lands Sake.  There was no activity for July and the balance remains at $1884.21.  Her report is attached and incorporated by reference.

County Professional Support Fund:  Treasurer Karin Grosshans that the balance was $3292.50.  Two checks were written in June and one in July for intern payments.  Her report is attached and incorporated by reference.

Park Fund:  Park Treasurer Betty Lineberry reported that the checking account balance was $18,468.07 and the total account balance was $21,981.32.  Her report is attached and incorporated by reference.  She reported that we had received $14,000 from the Town for the pavilion and had disbursed $11,916 to Streamline.  She reported that we made approximately $79 from food and donations and $10 for raffle at 4^th of July Celebration.

           

Old Business:

Park Benefit Concert Report:  Betty reported that the benefit concert would be held on Sep. 15 at the FCHS Auditorium with food served from 5-7 pm and music starting at 7 pm.  We will be doing food, whole baked goods sale, and a silent auction.  There will be two bands: Compton Band and Ashley Blankenship & Blades of Blue.  Estimated costs are approximately $1386.00 and include payments to the bands, sound system, printing, facility rental, food supplies, and incidentals.  Betty estimated we have a potential to raise $10,000 from the concert.  Betty assigned various duties and responsibilities as well as ticket selling and advertizing dates.  Tickets were dispersed to members to sell. 

            Betty also reported that the drawing for the paper art work would be held Sep 15 at the concert. 

            Lastly Betty reported that the next movie in the park would be held Sat., Aug. 18, at approximately 9:00 pm.  The movie is “Stand By Me”.  Set up will begin at 7:30 pm.  Help is needed.  This will be the last movie of the season.

Park Planning Committee Report: 

Pavilion:  Betty Lineberry reported that the Town had agreed to give us $14,000 towards the pavilion, and that with the income from the concert and other donations and pledges, we can now complete the pavilion this year.  Betty read a list of expenses and incomes (including what was estimated could come from the benefit concert in Sep.) that were pending and presented a budget for the completion of the park pavilion. Roof color, siding wood and stone were chosen. 

A motion was made, seconded, and approved to accept the Park Pavilion budget as presented.

Land’s Sake! 2012:  Karin also gave a report on income vs. expenses for Lands Sake and indicated that we had a net loss of $198.72.  It was decided to have a discussion regarding Lands Sake at the October meeting. 

Putt-Putt Challenge:  Dede reported that we had a new entry for the Putt-Putt challenge this year, and 3 old holes returned.  Hollandsworth & Voce Maintenance Department entered a hole shaped like a banjo.  They won the President’s and People’s Choice Trophies.  Dede will be getting the plaques on the trophies updated.  Dede reported that we raise approximately $100 and have approximately $35 in expenses.  She thanked Anne for her help.

Community In Schools:  Jack reported that the Community in Schools program is still continuing.  They need to conduct a Needs and Source Assessment.

TEA-21:  Work has begun on the first phases of the TEA-21 grant.  It was suggested that we put an article in the newspaper as it was PFF that got the grant.  The project should be done by the end of Sep, however, phases 3 & 4 may not get started as the grant was for $1 million and they have spent more than estimated.

New Business: 

Trellis Stage Name:  Discussion was held regarding naming the small stage build by the Traynhams.   It was decided to wait until the pavilion was built then have a name the stages contest.  It was decided to try for a spring date, perhaps coinciding with a ribbon cutting ceremony.

VA’s Blue Ridge Music Festival:  Randall reported that they are working on another music festival possibly the end of May/beginning of June 2013.  The festival would be 10-days long.  Volunteers would be needed to house musicians.  They may expand into the region and not just to Floyd.  The artistic director is David Stewart Wiley.  Randall indicated that they would need approximately $80,000; they have $13,000 now.

Floyd Tourism Initiative:  Jack reported that the County was trying to get the Chamber of Commerce to take responsibility for the first year of the Tourism Initiative as they need a corporate umbrella.  The Chamber is reluctant due to liability issues, staffing, etc.

Drumming in the Park:  Kamala presented a proposal to sponsor “Drumming in the Park” (a drumming event that is open to the public) and to cover the $100 park deposit.  A motion was made, seconded and passed that the PFF would sponsor the Drumming in the Park and pay the $100 park use deposit.  Margie will be Point of Contact.

Announcements: 

Tree Cutting:  Betty announced that the Floyd UMC needed help Saturday, Jul. 28, at 8:00 am. to cut up some of the trees damaged by the storm. 

Meeting was adjourned.  Next meeting will be Monday, August 27, 2012, at 6:30 pm at Wall Residences. 

Respectfully submitted,

Dede McGrath, Recording

Secretary

May 2012

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

May 28, 2012

President Jack Wall presided and called the meeting to order.  A quorum was attained. 

Present were:

Minutes:  The minutes of March 26, 2012, were accepted as read.  The minutes of April 24, 2012, were accepted as corrected.

Treasurers’ Reports: 

General Fund:  Treasurer Karin Grosshans reported that the general fund had a balance of $2102.93; her report is attached and incorporated by reference.  She received fees from 2 vendors, but still has some outstanding bill to pay for Land’s Sake!  Dede reported that she had approx $93 from food sales to turn in.

County Professional Support Fund:  Karin reported that there was no change in the County Prof Sup Fund; the balance remains at $4472.50.  She reported that they had just sent out some bills and that there also would be a summer intern.  Her report is attached and incorporated by reference.

Park Fund:  Park Treasurer Betty Lineberry reported that the checking account balance $17,295.13 and the total account balance is $20,807.66.  Her report is attached and incorporated by reference.

           

Old Business:

Park Planning Committee Report: 

            Handicapped Ramp:  The ramp has been marked out near the bathroom as construction should start soon.

Pavilion:  Jane reported that she, Mike Maslaney, Anne Pendrak, and the Wells met at the park.  The base of the pavilion had been filled.  The ramp will be located on the right side and will be mostly an earthen ramp. 

            Betty Lineberry reported that she had an offer from Professional Builders that they could complete the top of the pavilion and give us a $5000 discount if they could do the work now.  We would have to sign the contract by the end of July.  Betty reported that we do not have enough to complete the top now (need $25,000 more), but that the Town had indicated that they might donate $10,000 to the pavilion project.  Betty indicated that if we could get the Town to donate $10,000 this fiscal year and $5000 next fiscal year (which would begin in July) and we raise the rest (approx $10,000) we might be able to get the pavilion completed this year.  Betty presented a proposal to the Town asking for the $15,000, which she wants to present on 6/7/12.  She also proposed waiting to pay some of the bills she has received until the Town gave us the $15,000.  Jack indicated that the bills and the estimates don not match; Betty felt that we needed more supporting documentation for the bills.  Discussion followed regarding the proposal, the Towns donation amounts, paying the bills and not holding them, that the invoices did not match the estimates, and that we needed itemized bills from the sub-contractors/suppliers as supporting documentation to go with the invoices/bills.  The following motions were made:

            A motion was made, seconded, and passed to pay the following two bills: 1) $754 to Michael Shortt, and 2) $5193.76 to Professional Builders.

            Betty made a motion to wait to pay both bills until after we receive copies of the itemized bills from the sub-contractor/suppliers from Professional Builders.  The motion was seconded and passed.

            A motion was made, seconded, and passed to approve Betty’s proposal for asking the Town for $15,000 and that the proposal be presented to the Town at their next Town meeting on 6/17/12.

            Further discussion took place about possible fund raising strategies for raising the $10,000 we would need.  Several suggestions included obtaining a copy of the library donor list and contacting theses donors, news articles, etc.   Betty indicated that our next bluegrass concert, tentatively schedule for 9/15/12, would likely bring in close to $10,000 as that is what we have averaged with the last ones.

Land’s Sake! 2012:  Jane gave an overview of Land’s Sake.  It was not as well attended, though the overall event was better.  Discussion followed regarding how to increase attendance, increase youth/children participation, overall event formatted: seminar or show/vendor, possible alternative venue sites such as Wall Residence Center, and sign and advertising amounts.

New Business: 

Putt-Putt Challenge:  Dede reported that we will be doing the Putt-Putt Challenge again this year at the 4^th of July event.  Information has already been put out in the newspaper.  There should be no other expenditures except for up-dating the plaques on the trophies as we did not use them last year.  Dede reported that she already had one inquiry for the challenge.  Set up will be at 1:30 pm at the FCHS ball fields.  4^th of July activities start at 4:00 pm.

Announcements:  None.

Meeting was adjourned.  Next meeting will be Monday, June 25, 2012, at 6:30 pm at Wall Residences. 

Respectfully submitted,

Dede McGrath,

Recording Secretary