June 2011 minutes

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

June 27, 2011

President Jack Wall presided and called the meeting to order. A quorum was attained.

Present were: Betty Lineberry, Anne Pendrak, Jane Cundiff, Kamala Bauers, Jack Wall, Mike Maslaney, and Dede McGrath.

Minutes: The minutes of the May 23, 2011, were approved as corrected.

Treasurers’ Reports:

General Fund: Treasurer Karin was not at the meeting and sent her report. Her report indicated that we had a balance of $2501.93. She reported Lands Sake had an initial profit of $223.61, but that we had received some extra Lands Sake bills, so the net profit is actually $165.53. Her report is attached and incorporated by reference.

Park Fund: Park Treasurer Betty that the park fund checking account had a balance of $9384.72 and that the overall park fund is $10,888.05. She reported that we made $48.28 from the Jubilee. Her report is attached and incorporated by reference.

Old Business:

Jubilee: The membership discussed the recent Jubilee celebration and how disappointed the PFF was in its organization, execution, and attendance. It was mentioned by some members that if the festival does not improve, it is not worth the PFF attending as a vendor. Mike reported that the Town was aware of the poor turnout and other problems of the festival and is working on improving them. Mike also indicated that though everyone loved the music shelter and benches, one of the problems with the park is that there is nothing in the park for people to do or interact with. He also mentioned that there was discussion regarding having a mobile stage instead of a amphitheatre, however there will be problems with storage to overcome. Mike suggested that maybe an interactive water fountain might be a good element to have in the park. Many of the members agreed with this thought. It may be something to pursue in the future.

Park Planning Committee Report:

Working Meeting – Discussion was held on the park and where to go next. The Town has indicated that they feel the PFF is moving too fast on the park elements and wants to see a visual concept of the park and it elements. It was proposed that we ask the Town to have a joint working meeting to discuss the park. It was suggested to attend the next Council meeting on July 7 and request a park working meeting.

Dedication – The Park dedication is schedule for July 21 at 6:30 pm just prior to the start of the Town Council meeting. The PFF is invited. It was suggested that the PFF provide refreshments. Kamala indicated that the Town uses money made from tourism to help keep taxes low and that the park helps bring in some of the tourism dollars.

Charrette – It was proposed to hold another Ice Cream Social and informal charrette in the park this summer. It was suggested to have Steve Arthur to consult. It was also suggested that we could also include a small appreciation ceremony and present certificates of thanks to people who have helped with the park like Mac & Jenny and Phoenix Hardwoods, etc.

Park Fundraising: Betty indicated that we needed to do some work during the July meeting for the concert.

Trail – Jack reported that he went to the Board of Supervisors and that they agree to listen to our trails proposal. He also reported that he met with Dave Larson and that they checked out the proposed trail site. Jack indicated that the area is good for a trail. The land is still available and Dave is very enthusiastic and has maps and information on the land. Jack also indicated that Dave has more land available off Rt 8 for possible future trails but that it might need a culvert. Jack does not feel that it is a money issue that has the Board concerned. We will need to meet with the Recreation Authority. Dave indicated that he is willing to come to a meeting. It was suggested to also invite Virgil and Cheryl to one of the Breakfast Talks. Maintenance and liability remain the biggest obstacles, but there is a possibility of grant money and support through the Dept of Forestry and DCR.

TEA-21 –The contractor is trying to get a waiver.

Putt-Putt Golf Challenge: Dede reported that everything is in order for the Putt-Putt Challenge. She has at least 10 clubs and balls. She reported that the cost of the trophies will be under $75. The costs would include two large perpetuating trophies and five smaller trophies. The cost for the large trophies would be a one time expense. The smaller trophies would have to be purchased each year, but the total cost per year should stay under $25 total. Dede also indicated that for this first year we would have an initial output for clubs and balls. Mike, Dede, and Anne indicated that they would be entering a hole; there were no other entries at the time of the meeting, but Dede reported that we should have at least 5-6 holes. The membership was very enthusiastic and decided that even if that was all the holes they had, it will still be a fun event. Dede also reported that while she was researching, she found that to build a mini-golf course was not that expensive. A motion was made, seconded and passed to allot no more than $75 dollars for trophies for the event. Dede will contact the local trophy shop. Dede reminded the membership of the set up time for the Challenge.

Breakfast Talks: The next Breakfast Talk is July 7 at 7:00 am. It was suggested to have it involve trails and invite Virgil and Cheryl, and also to invite Randal and Dave.

New Business: None.

Announcements: None.

Meeting was adjourned. Next meeting will be Monday, July 25, 2011, at 6:30 pm at Wall Residences.

Respectfully submitted,

Dede McGrath, Recording Secretary

MAY, 2011 minutes

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

May 23, 2011

President Jack Wall presided and called the meeting to order. A quorum was attained.

Present were: Jack Wall, Jane Cundiff, Kamala Bauers, Karin Grosshans, Marjory Wells, Randall Wells, Dede McGrath, Anne Pendrak, Mitch Cundiff, Mike Maslaney.

Minutes: The minutes of the April 25, 2011, were approved as written.

Treasurers’ Reports:

General Fund: Treasurer Karin reported that the balance for the general fund is $2278.32; her report is attached and incorporated by reference.

Park Fund: Dede reported for Betty that there was no change in the balance for the park fund; it remains $10,850.93.

Old Business:

Park Planning Committee Report:

Benches – Jane reported that she had met in the park with Karin, Lance, Mac, Lynn, and Corrine Graffie from Highland Hardwoods. They did a tour of the park to determine where the slab benches would be placed. Three possible places were discussed: one on the patio, one uphill from the locust tree, and one above the music shelter by the maple tree. Corrine thinks they can be in by the Jubilee. Donation recognition plaques would be needed for the benches. The council must approve the plaques. Also, the benches must be anchored down, but not permanently; they must be moveable. Mike suggested that perhaps the recognition could be burned into the wood instead of a plaque.

Shelter – Mac reported to Jane that the shelter will be done by the Jubilee. It will have a tin roof. He needed for us to determine what material we wanted for the benches. A suggestion was made to use Trex and accepted by the board.

Lighting – Jane reported that Woody indicated that the lighting for the patio would be in by the beginning of June.

Dedication – Jane reported that the Partnership is invited to the dedication on June 18 during the Jubilee. She also reported that the town council wants to wait on other elements of the park until they can see how the park is being utilized. They want a drawing of how the park could look. Jane pointed out that they had the drawings from the shurettes. It was suggested that we might want to have Richard Rosenburg (outside expert) come in and brief the council.

Park Fundraising: Betty was not present; no report. Participation in the Jubilee was discussed. It was reported that our fee will be waived and we will have a booth in the park. We will be selling hot dogs, possibly carrot dogs, chips, baked goods, and sodas/water. It was suggested to sell cups of water rather than bottled water. A grill will be needed; Jack indicated he might have a grill. The Jubilee is Saturday, June 18 and starts at 10:00. There was confusion as to when the event ended and exactly what would be in the park (vendors, non-profits, music?).

Land’s Sake!: Mike suggested to have John Hairfield come and give chain saw demonstration as he in a safety instructor.

Greenway/Trail Workshop – Jack reported that he attended the Luray Greenway workshop. He indicated that the community as a whole worked to get this trail and it is incorporated into the community. It would be hard to duplicate in Floyd and it is a large scale greenway with paved paths, bridges over the trail, bathrooms, etc. It is a very impressive greenway. However, it has some things we could duplicate or use in our planning of a trail. Luray worked with the Department of Conservation Resources (CDR) extensively. They may have resources we could tape into. Jack reported that Dave Larson was still interested in the trails project and his land is still available. Jack suggested we re-approach the Recreation Authority about the trails, but first we would need to get “all our ducks in a row” in regard to maintenance, liability, etc. He indicated that we need to take a firm attitude and not take no for an answer; we need to fight for. Jack suggested that we meet with Dave on his land and look over the possible route to note water features, etc. He suggested getting the schools and health businesses involved; possibly have education and exercise station along the route. Jack will set up a meeting with Dave on the land for Monday, June 13 at approximately 6:00 pm; it was suggested to invite Same Moore, the Roes, etc.

TEA-21 – The town council has approved a contractor and construction should begin soon – possibly this summer.

Putt-Putt Golf Challenge: Dede reported that she and Anne met to discuss the Putt-Putt Challenge and had worked out a few of the details. She sent out drafts of the flyers, guideline, rules, and entry forms to the board for review prior to the meeting. Dede reported that she would be meeting with Susan Leonard of the Merchants Association tomorrow to discuss the last of the details or any concerns for the challenge and 4^th of July celebration. She also indicated that she is obligated to face paint for the celebration and will need to leave at 4:00 pm but that most of the set up and judging should be done by then, however, she will need help to referee, run, etc, the putt-putt once she leaves. She will continue to coordinate that event, send out information, get trophies, and clubs. She requested that all members help to look for clubs.

Breakfast Talks: Jack reported that he had spoken to Will Griffin and Lance regarding his proposes Breakfast Talks series; both had agreed to attend. The Talks would be informal conversations on issues in Floyd. These would be similar to what Andy Morikawa hosts on the 3^rd Thursdays in Blacksburg at 7:30 am. We would invite people from different governmental agencies and other organization to get together and talk over breakfast at Wall Residences. We would have to be careful not to invite too many town council members as if we had two or more at the same time, it would be considered a formal meeting and we want to keep these informal. This would be a good way to get conversation going between the town and county. Some suggested topics included: the trail issue, PSA, etc. It was also suggested to ask attendees what topics are important to them. A motion was made, seconded, and approved for the Partnership to sponsor the Breakfast Talks. The Talks will be scheduled for the first Thursdays of the month. The first will be held on June 2^nd at 7:30 am at Wall Residences.

Jack and Kamala also reported on possibly sponsoring a Community Activity Coordination workshop. Lee Chichester had started on one that was unable to come to fruition. This would be a good way to get many of the different organizations together and get dialog between them. It was suggested that this might also be a way to increase Partnership membership.

New Business:

Tour de Floyd: Jack reported that the Coordinator of the Tour de Floyd (Paul) is in need of help organizing and coordinating the event. Jack suggested that the Partnership might be able to help.

Announcements: None.

National Music Festival: The National Music Festival will take place throughout Floyd from May 29 – June 11.

Meeting was adjourned. Next meeting will be Monday, June 27, 2011, at 6:30 pm at Wall Residences.

Respectfully submitted,

Dede McGrath

Recording Secretary

APRIL, 2011 MINUTES

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

April 25, 2011

President Jack Wall presided and called the meeting to order. A quorum was attained.

Present were: Dede McGrath, Jane Cundiff, Kamala Bauers, Mike Maslaney, Jack Wall, Lynn Carden, Betty Lineberry, and Anne Pendrak.

Minutes: The minutes of the March 28, 2011, were approved as corrected.

Treasurers’ Reports:

General Fund: Karin forwarded her report to Jack via email. Jack reported for Karin that we had a balance of $2366.40. Karin disbursed $485 for awards for the Land’s Sake contests. Dede reported that we made money at the Land’s Sake event, but she would not have an exact figure until she could find out from Karin how much change we started with.

Park Fund: Betty reported that the Park Fund had a balance was the same at $10,850.93.

Old Business:

Park Planning Committee Report: Jane reported that there was not a lot of new info. She has not had a chance to speak with Woody. Betty reported that the plants were doing well. Jane reported that Richard Rosenburg, a musician, was interested in helping with the amphitheatre design.

Park Fundraising: Betty suggested that we have a booth in the park at the up coming Jubilee Festival hosted by the Town. Discussion followed regarding possibly selling hot dogs or sandwiches and cakes, as well as the CDs. Concerns were raised regarding the Jubilee committee saying we could not sell hot dogs in the park. Mike volunteered to check with the committee regarding a booth, etc.

Land’s Sake!: Jane reported that the Land’s Sake event was a success, despite the weather. We had 24 vendors. Discussion followed regarding lessons learned and suggestions for the next event. It was suggested to expand the exhibitor portion and possibly allow them to be vendors and sell products. Jack suggested a possible theme for the next event: Greenway/Pathways. It was reported that task forces are being formed now and we may have some information from them by next year’s event. Partnership might be able to provide information on needs to support the task forces through Lydeana regarding land use policies.

Greenway/Trail Workshop – Jack reported that he was going to participate in the Greenway/Trail workshop with Doug Thompson. Jack thought that Floyd might benefit from a similar community workshop. Lee Chichester had attempted to get a grant for something similar, but did not get the grant. The idea is still viable and it was suggested that we should try for one. Mike suggested that if we have a trail, we should make it wide enough for a vehicle and pave it. This would allow a maintenance vehicle to move along the trail and make maintenance easier. We need to research the cost to make and pave a trail and present it to the Board of Supervisors.

New Business:

Putt-Putt Golf Challenge: Anne introduces a new possible idea for a fund raiser that she and Dede had discussed. The Putt-Putt Golf Challenge would be a design/build challenge for teams to design and build a putt-putt golf hole. Awards would be presented for different hole categories, then the public could play putt-putt on the holes. The members were interested in the idea. Dede indicated that she and Anne would put together some information and look at possible dates.

Breakfast Conversation: Jack indicated that he wanted to try to establish a monthly Breakfast Conversation gathering. He wants to have informal gatherings and invite different people as a means of generating cross-dialogue on concerns and needs of Floyd.

Announcements: None.

Meeting was adjourned. Next meeting will be Monday, May 23, 2011, at 6:30 pm at Wall Residences.

Respectfully submitted,

Dede McGrath

Recording Secretary

JAN 2011 MINUTES

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

January 17, 2011

Karin Grosshans presided and called the meeting to order. A quorum was attained.

Present were: Dede McGrath, Linda Johnson, Mitch Cundiff, Kamala Bauers, Lynn Carden, Mike Maslaney, Karin Groshans, Jane Cundiff, Anne Pendrak, and Betty Lineberry.

Minutes: The minutes of the November 15, 2010, were not ready and will be tabled for approval at the next meeting. Dede read from her meeting notes from November to bring members up-to-date. A social was held in December in lieu of a regular meeting.

Treasurers’ Reports:

General Fund: Kamala reported that there was no activity; our balance remained unchanged: $2636.40. Kamala reported that our SCC renewal is due and that she will be sending a check to pay the renewal fee. A copy of the report is attached and incorporated by reference.

Park Fund: Betty reported that the Park Fund had a balance of $10,366.42. A copy of the report is attached and incorporated by reference. The $500 from the Floyd County Woman’s club was received and they will be making another donation in 2011.

Old Business:

Park Planning Committee Report: Jane reported that the patio was completed except for the lamp posts/lighting. Jon Beegle will be working on a recognition plaque for the patio. The first plaque will be for Jon for his donation of time and materials in the construction of the patio. The plaque will be similar to what the town used o the parking lot. Jon will bring the design to the PFF for approval.

Jane reported that she spoke with Mac and Jenny regarding the picnic shelter. They indicated that they were waiting for the weather to improve before continuing working on the shelter and that the students will continue to help with construction.

Jane reported that she talked to Mike Patton regarding the park, playground, etc. She felt that we needed to take the town council on a tour of the park when the weather is better so they can visualize where everything will go, etc. Jane reported that we had ownership of the playground design. PFF will have to make up criteria. It was suggested looking at the playground by the Baptist church as an example of size, etc. Betty will check on the cost of the Baptist church playground. Mitch will measure the area of the park set aside for the playground, as well as the church playground to determine a size limit to add to the criteria. It was suggested to include an age range (toddlers to 6 years) as part of the criteria. Seating for parents must be included.

Jane reported that Woody indicated that he could probably fabricate anything we might need; we just have to let him know.

Park Fundraising: Betty reported that the May 21 date will not work for the concert as the bands are either booked or there is too much competition at the country store. Several other dates were looked at and rejected as there was conflict of some sort with scheduling, other events, etc. In addition, Betty indicated that she was reluctant to hold an event at all and to continue to raise funds for the amphitheater if the town was not going to approve an amphitheater at all. Jane indicated that she felt that we should be able to get the amphitheater plan approved. Mike suggested that we ask the town council to form a committee within the council to work with us on the amphitheater project; he suggested Ross would be good on the committee. It was suggested that we look possibly at a fall time frame, such as October for the concert. Several suggestions for other bands were given. It was determined that we might have to pay the bands more that anticipated. Betty will look into an October date. Mac and Jenny would still like to participate and play for us at the event if needed. Jane and Kamala will go to the council meeting on January 20.

Earth Day 2011: Kamala reported that the date for the “earth day” event will be April 16. She will need help.

New Business:

Nominating Committee Report-Officer Elections: The Nominating Committee reported that the following board members have resigned: Sam Moore, Skip Pendry, Shannon Atkins, and Linda Petrie, leaving 7 open seats. The following board members up for re-election have agreed to stay for another term: Anne First, Jane Cundiff, and Karin Groshans. The following people have agreed to become board members: Jack Wall, Betty Lineberry, Anne Pendrak, and Jon Beegle. The slate of board members for election/re-election for 2011 is as follows: Anne First, Jane Cundiff, Karin Groshans, Jack Wall, Betty Lineberry, Anne Pendrak, and Jon Beegle, and 3 open seats. A motion was made, seconded, and passed to accept the slate as presented. Dede will let the new board members know when their term expiration dates will be.

The Nominating Committee reported that the following people agree to serve in the following officer positions: Jack Wall – President; Mike Maslaney – Vice-President; Karin Grosshans – Treasurer; Jane Cundiff – Corresponding Secretary; and Dede McGrath – Recording Secretary. A motion was made, seconded, and passed to accept the slate of officers as presented.

Dog Park Proposal: Linda Johnson (guest) presented a proposal to PFF for construction of a Dog Park at the Recreation Authorities’ Ball Fields Park. Linda indicated that she had contacted the Recreation Authority, but had not heard back from them at the time of this meeting. She is proposing a 200’x200’ fenced in area with a few benches and dog waste bag dispensers and disposal containers. The area would not have to be flat. She asked PFF for support of the project. The PFF expressed interest in the project; Linda will keep us informed on its progress and what we can do to help. A copy of the proposal letter is attached and incorporated by reference.

Up-Coming Events: Members were reminded that the Town Jubilee and Tour de Floyd were coming up and that PFF might want to participate as vendors or table sponsors.

Announcements: None.

Meeting was adjourned. Next meeting will be Monday, February 28, 2010, at 6:30 pm at Wall Residences. Note: this is the 4^th Monday of the month.

Respectfully submitted,

Dede McGrath

Recording Secretary

2010 October minutes

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

October 18, 2010

Karin Grosshans presided and called the meeting to order. A quorum was attained.

Present were: Dede McGrath, Kamala Bauers, Jane Cundiff, Ann First, Becky Pomponio, Ralph Roe, Ellie Roe, Karin Grosshans, Anne Pendrak, and Betty Lineberry.

Minutes: The minutes of the September 20, 2010, were approved as read.

Treasurers’ Reports:

General Fund: Kamala reported that there was no change from last month; the balance remains $2671.40. She reported that the check was written and sent to Woody.

Park Fund: Betty reported that the Park Fund had a balance of $9318.20. A copy of the report is attached and incorporated by reference. She reported that we had made a disbursement of $12,000 to the Town for the patio for the park.

Old Business:

Park Planning Committee Report: Jane reported that construction on the patio was progressing well and was nearly finished. The High School students had begun construction of the foundation for the picnic-music shelter. Jane reported that an article in the Floyd Press had the wrong picture with it and people were wondering if the picnic-music shelter was the amphitheatre or if we were building a chicken coop. It was felt that PFF needed to do its own article with correct pictures; Becky and Jane will work on an article.

Jane also reported that she had presented the Town with the proposed amphitheatre design that the PFF had chosen. The Town did not approve our design; they were adamant that there be NO walls. Members of PFF questioned how no walls would affect the music/sound from the stage. Jane indicated that we may be able to add walls at a later date. The area for the stage had been staked out for reference. Jane indicated that the Mayor had responded to her email showing a no wall version and had indicated that the no wall design was good. We can now start looking for grants for funding. Betty questioned how we were going to mount plaques of donors if there were no walls. Jane indicated that we could put benches along the back of the stage and mount the plaques on the benches.

Jane reported that the Town liked our proposal of having a design contest for the playground. PFF will work on drafting criteria, size, parameters, etc, keeping the focus on small children, for the contest. It was suggested that maybe a small dog park was a possibility within the park also.

Park Fundraising: Betty reported that Mac had indicated to her that he needed an account for the picnic-music shelter. Betty told him she just needed the receipts in order to reimburse or to pay bills. Mac has put a lot of the costs on his own account and will need reimbursement. Mac reported to Betty that CW Harman has indicated that they will donate $250 worth of materials, Wills Ridge will donate some of the roofing materials, Griffin Lumber will donate some of the 2x4s, and the concrete will be donated. Mac indicated he thinks that he will need approximately $600 additional for the rest of the supplies/materials and that we still need to pay for benches and lighting. Jane felt that Woody may do the lighting, but PFF will have to pay for the wiring. He feels we should be able to stay under the $1000 mark. A motion was made, seconded, and passed to release $1000 to Mac for building supplies and materials for the shelter with the submission of pertinent receipts.

Betty further reported that we had only raised approximately $200 for the raffle and wanted to do the drawing this evening during the meeting. She indicated that we only tried to sell tickets at the Friday Jamborees and at the Woman’s Club Arts & Crafts Show during the time she was at the show. Discussion followed on whether to continue to try to sell more tickets at different venues. Kamala will look into possibly selling at the Farmers Market. Another suggestion was to try to have a booth at the Jacksonville Winterfest in Dec. It was decided to table the drawing for now and possibly draw at the Nov. meeting.

Heritage Pathway: Kamala reported that the Heritage Pathway has been 100% funded and that they just need to put it out to bid. Construction could possibly begin in the spring. The pathway is scheduled to go from the Hotel Floyd down through the pocket park on Main Street and include a fence around the cemetery.

New Business:

2011 Fundraising/Event Schedule: Discussion was held on possible events and fundraising events that the PFF wanted to concentrate on in 2011. It was proposed to hold the Earth Day Symposium in April, participate in the Jubilee in May, and participate in the Harvest Festival in September; possibly doing food at these events. Betty indicated that none of these events were big money raising events and that we still needed to do a big event, such as another music concert. Discussion was held regarding possibly changing the date of the concert and bringing in other performers. A committee was formed to coordinate the concert; members include Betty, Dede, and Randall (publicity).

Earth Day 2011: Kamala reported that they had settled on April 16 for the Earth Day Event and are looking at possibly having a “land use” theme. It will be held at the High School. We would be partnering with Sustain Floyd. She would like to get the schools involved possibly with a poster contest or project contest. Other suggestions for the event included possibly having a hazard material pick-up, a comprehensive plan update, possibly add music, possibly turn part of it into a shurette for ideas or have a zoning public forum, have vendors and displays, as well as invite local realtors, attorneys and farmers. We would also have the opportunity to sell food, baked good, and have a raffle or door prizes. Kamala would like to find a good name for the event, one that does not include “Earth Day” as that sounds too alternative community and the general public might not want to come to an alternative community event.

Story Telling Fest: Kamala brought up the idea of possibly doing a Story Telling Festival in the future. She indicated that she had wanted to see Floyd do one for a long time. It was suggested that it might be something that we could partner with Jacksonville Center. We would need to be sell ticket, and would need to be prepared to pay the performers. It was also suggested that we might combine it with music.

Nominating Committee: Karin reminded members that elections were coming up in January. She appointed the following people to the Nominating Committee: Kamala, Jane, and Dede. Dede reported that the following board members terms were ending: Anne First, Jane Cundiff, Karin Grosshans, and Linda Petie. She also reported that we have four open seats on the board. Additionally, she reported that there may be a need to check with some of the other board members who have not been attending meeting to see if they will be able to continue on the board.

Announcements: None.

Meeting was adjourned. Next meeting will be Monday, November 15, 2010, at 6:30 pm at the Wall Residences Conference Room.

Respectfully submitted,

Dede McGrath

Recording Secretary

Minutes September, 2010

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

September 20, 2010

Karin Grosshans presided and called the meeting to order. A quorum was attained.

Present were: Dede McGrath, Jane Cundiff, Mitch Cundiff, Anne Pendrak, Karin Groshans, Betty Lineberry, Kamala Bauers, Lance Terpenny, and Carter Holling.

Minutes: The minutes of the August 18, 2010, were approved as corrected.

Treasurers’ Reports:

General Fund: Kamala reported that we had a balance of $2671.40. She reported that the check for $1400 had been deposited, but not yet written back to Woody.

Park Fund: Betty reported that the Park Fund had a balance of $21,690.14. A copy of the report is attached and incorporated by reference. She reported that we had made $389.40 from the Yard Sale. Betty thanked everyone for their help.

Old Business:

Park Planning Committee Report: Jane reported that construction on the patio had been started. It will take approximately 3-4 weeks. She indicated that we needed to contact Mac regarding the smaller shelter status. She suggested that we finalize the amphitheatre design and get Town approval and start looking for grants. Several suggestions for types of grants included the NRV Community Foundation, eco-tourism grants, and maybe some arts/culture related grants.

Discussion was held regarding the proposed playground in the park. It was felt that PFF should steer the design in order to have it be more in keeping with the park and not some large plastic thing. It was suggested to approach the Town to approve a design contest. Questions were also raised regarding liability and who was responsible.

Betty indicated that she was going to be approaching several Trusts in Floyd and asked if we had an introduction letter. Kamala and Karin thought that there was one already made. They would get it to Betty.

Jane will be going to the Town regarding the playground and amphitheatre plans. She will be showing them an additional 2 phase plan for the amphitheatre in case we cannot raise all the funds at once.

Park Fundraising: Betty reported that she would be setting up a table at the Arts & Crafts Show while she was doing her Woman’s Club duties to sell raffle tickets and CDs. She reminded people of the dates they had volunteered for selling CDs at the Jamboree.

New Business:

Earth Day 2011: Kamala brought up the idea of an Earth Day event in April 2011, but not on the same day as Floyd’s Green and Clean day. She and Jack have volunteered to coordinate the event. They suggested partnering with Sustain Floyd. Topics were discussed and it was suggested that a land use theme be used and maybe tie it into the Floyd Comprehensive Plan. A motion was made, seconded, and passed to take this as a project for the spring.

Recycling Bins: It was remarked that there is a definite need for more recycling bins around the town area. This is something that may be looked into later.

Fundraising for 2011: It was decided that we needed to create a schedule of fundraising events that we will be participating in for next year to help with scheduling, etc. This will be a topic for the October meeting.

Announcements: None.

Meeting was adjourned. Next meeting will be Monday, October 18, 2010, at 6:30 pm at the Wall Residences Conference Room.

Respectfully submitted,

Dede McGrath

Recording Secretary

2010 August Minutes

PARTNERSHIP FOR FLOYD
MONTHLY MEETING
August 18, 2010

Karin Grosshans presided and called the meeting to order. A quorum was attained. Introductions were made.

Present were: Dede McGrath, Jane Cundiff, Ken Cundiff, Mitch Cundiff, Anne Pendrak, Karin Groshans, Ralph Roe, Ellie Roe, Ross Miller, Batty Lineberry, Kamala Bauers, and Jack Wall.

Minutes: The minutes of the May 17, 2010, and July 19, 2010, were distributed prior to the meeting. A motion was made, seconded and passed to dispose of the reading of the minutes and accept them as correct. There was no meeting in June 2010.

Treasurers’ Reports:

General Fund: Kamala reported that we had a balance of $2671.40. She reported that we had received a check for $1400 from the Virginia Foundation of Humanities for the Country Store Concert Series by Woody Crenshaw. A copy of the report is attached and incorporated by reference.

Park Fund: Betty reported that the Park Fund had a balance of $22,841.60. A copy of the report is attached and incorporated by reference. She reported that she had paid the booth fee for two booths at the Citizen’s Flea Market. She asked if the price of the CDs could be changed. It was decided to change the price of the CDs to one of $10 and 2 for $15. Betty also reminder the members that PFF was obligated to the Town for $12,000 for the park patio construction.

Old Business:

Girl Scout Park Picnic Table Project: The Girl Scouts picnic table project was approved by the Town Council and they will be making the tables. Placement in the park shall be determined later.

Park Planning Committee Report: Jane reported that PFF had received Town Council approval for the Traynham shelter design and trees for the park. The trees have already been planted. The trees were donated; PFF only had to pay for installation. Jane reported that Mike had volunteered to coordinate the bidding process. It is estimated that the patio and the picnic shelter could be finished by Thanksgiving.

Park Fundraising: Betty reported that we would have a booth at the Citizen’s Flea Market on Sep. 18, 2010. The Flea Market is from 7 am – 2 pm; Betty indicated that she urgently needed volunteers to help set up at 6 am and then to work during the day. Several people volunteered. She also requested items for the booth as well as baked goods; we have 2 booth spaces. It was suggested to also sell ham biscuit that morning; Kamala will follow up. Betty set up schedule for selling CDs for August and September.

Trails in Floyd: Karin reported for Randall that he had met with the new Town Manager Lance Terpenny. He said the meeting was good and that the Heritage Pathway (TEA-21) was at the point for bid solicitation and that the pathway could be completed by the end of November. (Report attached and incorporated by reference.) Betty reported that we had received a check from Trails-in-Floyd. She suggested placing the money in a 3-year CD until ready to use. A motion was made, seconded and approved to place the money in a 3-year CD. Betty will check the local banks to find the best interest rates.

Comprehensive Plan: There have bee several Comprehensive Plan session through out Floyd. Kamala and Jack, on behalf of PFF, supplied refreshments for the Willis meeting. Many members attended the Aug 12 meeting in Floyd. The meeting was very well attended and good information was given out.

New Business: The new Town Manager is Lance Terpenny.

Harvest Festival: Dede reported that she had been contacted by the Harvest Festival committee regarding participating in the Festival. She reported that the Harvest Festival has been revamped and was going to be held downtown and on Sep 11 (different date from Citizen’s Flea Market). Dede indicated that she thought we needed to support the Harvest Festival since they have may the effort to revamp it. A booth for information only is free and the festival does not run the whole day. It was decided that we would support the Harvest Festival and get a booth for information. Dede will contact Connie and set up. We will ask if we can get booth near park and have information on the park.

Announcements:

Green Building Tour: Jack announced that there was to be a Green Building tour in Floyd and they were looking for building/homes to showcase. For more information and dates, contact Jack.

Meeting was adjourned. Next meeting will be Monday, September 20, 2010, at 6:30 pm at the Wall Residences Conference Room.

Respectfully submitted,
Dede McGrath
Recording Secretary