Partnership Meetings

october 2011 minutes

2011-11-18T16:10:00.001-08:00

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

October 24, 2011

President Jack Wall presided and called the meeting to order. A quorum was attained.

Present were: Dede McGrath, Karin Grosshans, Mike Maslaney, Kamala Bauers, Danielle Courtois, Jane Cundiff, Ellie Roe, Ralph Roe, Betty Lineberry, Anne Pendrak, and Jack Wall.

Minutes: The minutes of the September 26, 2011, were approved as written.

Treasurers’ Reports:

General Fund: Treasurer Karin Grosshans reported that we have a balance of $2466.93; there was no change and no transactions from last month. Her report is attached and incorporated by reference.

Park Fund: Park Treasurer Betty Lineberry reported that the park fund checking account had a balance of $16,658.39 and that the overall park fund balance was $18,165.59. Her report is attached and incorporated by reference.

Old Business:

Park Fundraising: Betty reported that our income for the concert, before expenses, was $10,426.49; we had expenses of $2625.52; leaving a balance of $7783.97. Betty reported that she also received a donation of $500 from the Floyd County Woman’s Club. Betty further reported that the picture by Gibby Waitzkin did not get sold at the auction as the reserve of $200 was not met. A discussion was held regarding what to do with the picture. Several suggestion included selling or raffling it at the 2012 Lands Sake event or contacting members of the PPF who might be interested in purchasing the picture.

Park Planning Committee Report:

Betty reported that she had met with Swede McBroom and that he will donate/make two picnic tables. It was suggested to place them under the trees. Betty also reported that John Getgood , Lions Club, indicated to her that the Lions Club would like to donate two trees for the park. Betty will try to get more details from John on the type of trees and time frame.

Mike Maslaney reported that he had made a presentation on the park to the Rotary Club. He presented a need for a water fountain and presented a plan for a 3-level water fountain with a bottle filling station. The fountain would cost approximately $5000 without installation. Mike indicated that the Rotary will get back to us as to whether they will take on the project.

Jane reported that we need plaques for the plaques for the park. She will try to contact some of the local trophy places for prices and types.

Town Working Meeting: Members were reminded that the Town had requested to have a working meeting with PFF; the meeting is scheduled for November 17, 2011, at 6:30 pm at the Town Offices. Discussion was held regarding what topics to approach the town with and what to concentrate on. It was decided to concentrate on picnic tables, a water fountain, and more trees. It was also decided to find out what the Town’s (Lance’s) plans are for the handicapped ramp, sign, and spot leveling. It was decided that we would hold off discussing the shelter. Jane indicated that the Town is leaning toward a mobile stage to be used at the lower right hand site. Mike would like to discuss with the Town the possibility of building a second small shelter on the opposite side of the park from the first shelter. It was also suggested that we could discuss the possibility of a garden or walkway using plants to outline walkway path. It was suggested to invite John Getgood to the working meeting in regard to trees.

TEA-21: No new information.

Land’s Sake! 2012: The 2012 Land’s Sake event was discussed. It was suggested that we hold it in April, possibly the 14^th or 21^st, or May 5. A suggestion for possible topic was Energy Retrofit and getting a speaker from Charlottesville. It was suggested to try to get the use of the gym for more room, allow vendors to sell at their booths, have less speakers and more localized demonstrations, contacting the master gardeners, have a plant sale, and possibly have the vendors donated a small prize for use as a door prize or chance drawing. It was suggested to also look into using the elementary school gym and cafeteria if the high school was not available. Dede will send out copies of old minutes that contain other discussions of the event as a reminder of other thoughts and suggestions.

Comprehensive Plan Task Force Funding Grant: Kamala reported that Lydeana Martin indicated we were awarded the grant that PFF wrote to the Community Foundation to help with funding for the Comprehensive Plan Task Forces. There is no administrative funding for the Task Forces. The grant will help with paying interns from Virginia Tech, paying for professional consultants, etc. PFF will be doing the administration of the funding. A motion was made, seconded, and passed that we open a separate checking account for the administration of the grant monies.

New Business:

Nominating Committee: Members were reminded that the Annual meeting is coming up and board and officer elections will be held. A nominating committee was appointed with the following members: Kamala Bauers, Dede McGrath, and Karin Grosshans.

Gift: Randal reported that he had made a gift to present to the Traynhams for their help with the concert and the park. He had a picture that he took of them blown up and framed. Fred did the printing and Ron Campbell made the frame.

Weatherizing Seminar: Jack reported that a seminar on Weatherizing Your Home will be held on November 10, 2011, at the Country Store. He suggested that PFF consider providing refreshments. It was decided that if anyone wanted to donate refreshments to contact Jack.

Announcements:

Energy Expo: An Energy Expo will be held on November 3, 2011, in Roanoke.

Meeting was adjourned. Next meeting will be Monday, November 28, 2011, at 6:30 pm at Wall Residences.

Respectfully submitted,

Dede McGrath, Recording Secretary

September 2011 minutes

2011-11-18T16:08:00.000-08:00

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

September 26, 2011

Vice-President Mike Maslaney presided and called the meeting to order. A quorum was attained.

Present were: Ananda Underwood, Jane Cundiff, Kamala Bauers, Anne Pendrak, Betty Lineberry, Mike Maslaney, Ellie Roe, Ralph Roe, and Dede McGrath.

Minutes: The minutes of the August 22, 2011, were approved as amended.

Treasurers’ Reports:

General Fund: Mike reported for Karin that we have a balance of $2466.93; there was no change from last month. Her report is attached and incorporated by reference.

Park Fund: Park Treasurer Betty Lineberry reported that the park fund checking account had a balance of $12,914.92 and that the overall park fund is $14,422.12. Her report is attached and incorporated by reference.

Old Business:

Park Planning Committee Report:

Mike and Jane reported that Jane had decided to step down as Chair of the Park Committee. We need to appoint another Chair. Jane agreed to continue to act as chair until a replacement can be found. It was suggested that an email be sent out asking for volunteers to act as chair. It was reported that the Town seems to be at an impasse in regard to the park development and do not want to add any elements to the park at this time, though they will be continuing with the plans and construction of a handicapped ramp next to the bathrooms and patio. Additionally, they will be looking at leveling some areas of the park. They also will be approving and coordinating the sign. The Town will be responsible for the playground cost and construction. Ellie reported that she had tried to get in contact with Mike Patton in regard to the playground, but that he had not returned her calls.

Tables/Benches – Ralph Roe reported that the Girl Scouts delivered two (2) benches for the park. The benches are very nice and made of cypress. It was decided to place them on the patio. Ralph purchased materials with which to anchor/chain the benches. He donated the cost of the material and labor.

Mike reported that the Town was to do a joint meeting with the PFF. It was suggested that a working meeting be set up for November 17. Mike felt that the picnic table should be the next priority. It was suggested that anyone who knew of woodworkers should contact them regarding doing a table for the park. Ralph passed around a picture of a sample table that was made with wood slabs. It was simple, but durable. It was suggested to email the picture out to the PFF and friends.

Park Fundraising: Betty went over the planning schedule for the concert. She indicated that we would not be assigning cards to individuals and that she would need volunteers to watch for who was bidding. Ralph and Betty will be the Auction helpers. Betty reported that she had $1400 worth of goods for the silent auction. She indicated that we needed more sponsorships still. Dede will be in charge of the food. She will be bringing table cloths. Ralph will help with set up; Ellie and Jane will take tickets at the door; Ralph and Ellie will handle signs; and Kamala will print the programs. Betty also indicated that we have a booth at the Arts & Crafts Festival and that she needs volunteers to man the table. Dede reminded the membership that we need baked goods.

TEA-21 – The contract has been let and is now at V-DOT for approval.

Breakfast Talks: Mike reported that Will Griffin, Bill Gardner, Jack and he attended the last Breakfast Talks. Topics for future talks were discussed including PSA. It was suggested to have PSA be the topic for October.

Land’s Sake! 2012 – No new info.

New Business:

Water Fountain: Mike reported that he will be making a presentation to the Rotary Club on the Park with a possibility of having the Rotary Club donate a water fountain as the Rotary Club is looking for water issue projects to do.

Grant: Kamala reported that the PFF wrote a grant to the Community Foundation on behalf of Lydeana Martin to help provide funding for interns to help during the land use meetings.

Announcements: None.

Meeting was adjourned. Next meeting will be Monday, October 24, 2011, at 6:30 pm at Wall Residences.

Respectfully submitted,

Dede McGrath, Recording Secretary

August 2011 minutes

2011-11-18T16:07:00.000-08:00

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

August 22, 2011

President Jack Wall presided and called the meeting to order. A quorum was attained.

Present were: Mike Maslaney, Kamala Bauers, Karin Groshans, Jane Cundiff, Betty Lineberry, Dede McGrath, Anne Pendrak, Jack Wall, Ellie Roe, Ralph Roe, and Margie Wells.

Minutes: The minutes of the July 25, 2011, were approved as written.

Treasurers’ Reports:

General Fund: Treasurer Karin Grosshans reported that we have a balance of $2466.93. The $58 made from Putt-Putt was deposited. Karin also reported that the donation made by the Roes for the Lands Sake was not used. It was agreed to apply that money toward the park. Her report is attached and incorporated by reference.

Park Fund: Park Treasurer Betty Lineberry reported that the park fund checking account had a balance of $12029.42 and that the overall park fund is $13,535.34. Her report is attached and incorporated by reference.

Old Business:

Park Planning Committee Report:

Park Meeting – Jack reported that he attended the Town Council meeting held after they met with us in the park. He reported that the Town liked the idea of the “shelter” being moved to the other side of the park facing the back hill, but that, as before, the “shelter” could not have any sides and they were not sure if they wanted a permanent structure. The Town indicated that they would not be putting any money into the structure. Lance has been assigned to coordinate terracing some areas in the park; he will be working with Michael Short. Lance will also be coordinating the handicapped ramp construction. The Town proposed having the children from the schools design the playground. It was felt that the Town needed to coordinate with other organization to encourage them to hold events in the park.

Tables/Benches – Ralph Roe reported that the Girl Scouts will be delivering two (2) benches by September 15 and that they are still working on some tables. A discussion was held on picnic tables. Dede passed out some information she found on plastic tables kits that could be converted to Trex. It was felt that wood tables could be just fine. It was suggested to check with Zion as they had just purchased wood tables. Dede, Jane, Ellie, and Ralph will look into further.

Park Fundraising: Betty passed around two sign-up sheets for selling tickets, etc., at the Jamborees and the Arts & Crafts show. Betty indicated that we were now selling the CDs for $5 and that we would be giving a free CD to any one who purchased 2 or more tickets. We have very few CDs left and she wanted to get rid of them. Tickets are on sale at Bell’s Gallery and Odd Fellows.

Trails – Jack reported that Cheryl of the Recreation Authority is retiring this year and that we may want to table the trails project until next year. He indicated that Dave Larsen is willing to wait. Also, that will leave an opening on the Recreation Board. Dan Campbell suggested getting Dave and the Recreation Authority together. It was suggested to propose to the Recreation Authority that if they would pick up the liability, we would pay maintenance costs.

TEA-21 – No new info.

Breakfast Talks: The last Breakfast Talk of August had a discussion on trails (see above). A discussion was held regarding new topics for the next Talk to be held on September 1^st. Several topics such as education, PSA, and trails were suggested. The “Sidewalks to School” Grant was discussed as a possible concern under education. It was suggested that we may want to invite people without a general topic to see if there was anything they wanted to discuss. A discussion was held regarding whom to invite.

Ice Cream Social: It was decided to table the social for the time being as the Town does not know when they want to do the park dedication.

Windmills: Jack made a short presentation presenting the other side of the windmill controversy. He gave additional information that addressed some of the concerns that were brought up by Kathleen Ingoldsby at the last meeting. He reported that the noise was not an issue, that they are quieter than she indicated, and that the lights are the same as exists on current cell towers.

New Business:

Land’s Sake! 2012: Jack initiated a discussion regarding having a Lands Sake for 2012. It was agreed that we wanted an event for 2012. Possible topics/elements were discussed including: Kid’s Gardening Crafts, a “Help The Planet” music contest, having Jason’s horse teams, having chain saw demonstrations, doing animal husbandry exhibits perhaps with the Cooperative Extention/4-H, allowing vendors to actively sell at their booths, etc. Dates were discussed with Jun 2 or 3, or 9 or 10 as possibilities. The Town Jubilee is usually held the Saturday before Father’s Day (June 17).

Announcements: None.

Meeting was adjourned. Next meeting will be Monday, September 26, 2011, at 6:30 pm at Wall Residences.

Respectfully submitted,

Dede McGrath, Recording Secretary

July 2011 minutes

2011-11-18T16:05:00.000-08:00

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

July 25, 2011

President Jack Wall presided and called the meeting to order. A quorum was attained.

Present were: Karin Grosshans, Mike Maslaney, Randall Wells, Jane Cundiff, Kamala Bauers, Betty Lineberry, Jack Wall, Kathleen Ingolsby, and Dede McGrath.

Minutes: The minutes of the June 27, 2011, were approved as read.

Treasurers’ Reports:

General Fund: Treasurer Karin Grosshans reported that we have a balance of $2408.93. A disbursement of $93 was made to Dede for Putt-Putt expense reimbursement for trophies and putters. Her report is attached and incorporated by reference.

Park Fund: Park Treasurer Betty Lineberry reported that the park fund checking account had a balance of $9457.17 and that the overall park fund is $10972.50. She reported that we made $82.45 from the 4^th of July Celebration and the booth fee was $10. Her report is attached and incorporated by reference.

Old Business:

Park Planning Committee Report: Jane reported that the Town Council meeting and Park dedication was canceled and she did not get to request a working meeting with the Town. Discussion was held regarding the charrettes and recognition ceremony. Mike suggested deferring any park discussion until the next Town meeting Aug 18. Mike reported that the Town could not agree on a date for the dedication. He reported that Lance had been placed in charge of the coordination of the ramp construction. It was suggested to do the Social in September and invite know big money donors, all the Town residents, the Town council, and the County Board of Supervisors. The canopies for the social could be placed on the flat area near the restroom so that they could have access to water and electricity; the Putt-Putt would have to go in the lower flat area. Mike suggested meeting prior to Aug 18 to get together information to present to the Town on landscaping, structures, and attractions. Jane will update the park power point presentation. Mike also suggested that we not refer to the amphitheater and an “amphitheater” but as a “shelter”. He also reported that the Town liked the smaller music/picnic shelter and would like to see a similar larger shelter.

Park Fundraising: Betty indicated that planning for the benefit concert was going well. She reported that we received the tickets for half price as there was an error on the tickets; she is getting 35 posters for $35; and Wall residences will be doing the program. She indicated that we needed more sponsors and will need baked goods. She also thought that we should sell barbeque (and also hot dogs?); Dede will coordinate. She passed out flyers; Dede will send email flyers to her media/chamber contact list. Betty also indicated that we needed large auction items as well as smaller silent auction items. The live auction will take place during the first break. Jane and Randal will handle publicity. Betty passed around a sign-up sheet for people to sell ticket/pass out flyers at the Friday Jamborees.

Trail – Jack reported that the Recreation Authority was not very cooperative in regard to the proposed trail project. He suggested going ahead and starting the trail on Dave Larson’s land in order to get the Recreation Authority to enter conversation with us. It was suggested that we request a meeting with the Recreation Authority and include Dave Larson.

TEA-21 – No new info.

Putt-Putt Golf Challenge: Dede reported that the trophies only cost $63 and we spent $30 for the putters; these are one time costs. The only entries were all partnership members and no entries fees were paid; no income was made from entry fees this year. We made $58 from play. It was suggested that nest year we include an unlimited play pass. Since only PFF members entered, we did not award the trophies, so they can be used next year; only the plates will need to be updated. This event was fun and we will be doing it next year.

Breakfast Talks: The last Breakfast Talk of July 7 had a discussion on schools; Doug Phillips, Bill Gardner and Joe Cline attended. The schools need more support from businesses. Alternative education was also discussed. Suggested topics for the August Breakfasts Talks included trails and inviting Dan Campbell and Dave Larson, or possibly discuss PSA in regard to maintaining the current system and expanding new systems.

New Business:

Windmills: Kathleen Inglesby spoke to the Partnership in regard to her concerns regarding the possibility of a power company placing wind turbines on Wills Ridge. Kathleen presented information on wind turbine in terms of structure, noise, construction needs, wind speeds, etc. She indicated that in order to place the turbines on Wills Ridge, the company would have to blast a portion of the ridge line. This might endanger the fragile water systems in the county, would destroy the view shed, timber, and wildlife habitat. She also reported that the turbines are noisy. Additionally, she indicated that the parent company is non-US based and that profits would be going out of country and not benefiting the US economy. She also reported that many wind turbine facilities in the US have been abandoned and have become eyesores and problems. She indicated that as of now Floyd County has no real protection against them coming in and briefed the board on an ordinance in Patrick County that could help Floyd. She passed around a petition for interested people to sign.

Announcements: None.

Meeting was adjourned. Next meeting will be Monday, August 22, 2011, at 6:30 pm at Wall Residences.

Respectfully submitted,

Dede McGrath, Recording Secretary

June 2011 minutes

2011-08-07T04:11:00.000-07:00

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

June 27, 2011

President Jack Wall presided and called the meeting to order. A quorum was attained.

Present were: Betty Lineberry, Anne Pendrak, Jane Cundiff, Kamala Bauers, Jack Wall, Mike Maslaney, and Dede McGrath.

Minutes: The minutes of the May 23, 2011, were approved as corrected.

Treasurers’ Reports:

General Fund: Treasurer Karin was not at the meeting and sent her report. Her report indicated that we had a balance of $2501.93. She reported Lands Sake had an initial profit of $223.61, but that we had received some extra Lands Sake bills, so the net profit is actually $165.53. Her report is attached and incorporated by reference.

Park Fund: Park Treasurer Betty that the park fund checking account had a balance of $9384.72 and that the overall park fund is $10,888.05. She reported that we made $48.28 from the Jubilee. Her report is attached and incorporated by reference.

Old Business:

Jubilee: The membership discussed the recent Jubilee celebration and how disappointed the PFF was in its organization, execution, and attendance. It was mentioned by some members that if the festival does not improve, it is not worth the PFF attending as a vendor. Mike reported that the Town was aware of the poor turnout and other problems of the festival and is working on improving them. Mike also indicated that though everyone loved the music shelter and benches, one of the problems with the park is that there is nothing in the park for people to do or interact with. He also mentioned that there was discussion regarding having a mobile stage instead of a amphitheatre, however there will be problems with storage to overcome. Mike suggested that maybe an interactive water fountain might be a good element to have in the park. Many of the members agreed with this thought. It may be something to pursue in the future.

Park Planning Committee Report:

Working Meeting – Discussion was held on the park and where to go next. The Town has indicated that they feel the PFF is moving too fast on the park elements and wants to see a visual concept of the park and it elements. It was proposed that we ask the Town to have a joint working meeting to discuss the park. It was suggested to attend the next Council meeting on July 7 and request a park working meeting.

Dedication – The Park dedication is schedule for July 21 at 6:30 pm just prior to the start of the Town Council meeting. The PFF is invited. It was suggested that the PFF provide refreshments. Kamala indicated that the Town uses money made from tourism to help keep taxes low and that the park helps bring in some of the tourism dollars.

Charrette – It was proposed to hold another Ice Cream Social and informal charrette in the park this summer. It was suggested to have Steve Arthur to consult. It was also suggested that we could also include a small appreciation ceremony and present certificates of thanks to people who have helped with the park like Mac & Jenny and Phoenix Hardwoods, etc.

Park Fundraising: Betty indicated that we needed to do some work during the July meeting for the concert.

Trail – Jack reported that he went to the Board of Supervisors and that they agree to listen to our trails proposal. He also reported that he met with Dave Larson and that they checked out the proposed trail site. Jack indicated that the area is good for a trail. The land is still available and Dave is very enthusiastic and has maps and information on the land. Jack also indicated that Dave has more land available off Rt 8 for possible future trails but that it might need a culvert. Jack does not feel that it is a money issue that has the Board concerned. We will need to meet with the Recreation Authority. Dave indicated that he is willing to come to a meeting. It was suggested to also invite Virgil and Cheryl to one of the Breakfast Talks. Maintenance and liability remain the biggest obstacles, but there is a possibility of grant money and support through the Dept of Forestry and DCR.

TEA-21 –The contractor is trying to get a waiver.

Putt-Putt Golf Challenge: Dede reported that everything is in order for the Putt-Putt Challenge. She has at least 10 clubs and balls. She reported that the cost of the trophies will be under $75. The costs would include two large perpetuating trophies and five smaller trophies. The cost for the large trophies would be a one time expense. The smaller trophies would have to be purchased each year, but the total cost per year should stay under $25 total. Dede also indicated that for this first year we would have an initial output for clubs and balls. Mike, Dede, and Anne indicated that they would be entering a hole; there were no other entries at the time of the meeting, but Dede reported that we should have at least 5-6 holes. The membership was very enthusiastic and decided that even if that was all the holes they had, it will still be a fun event. Dede also reported that while she was researching, she found that to build a mini-golf course was not that expensive. A motion was made, seconded and passed to allot no more than $75 dollars for trophies for the event. Dede will contact the local trophy shop. Dede reminded the membership of the set up time for the Challenge.

Breakfast Talks: The next Breakfast Talk is July 7 at 7:00 am. It was suggested to have it involve trails and invite Virgil and Cheryl, and also to invite Randal and Dave.

New Business: None.

Announcements: None.

Meeting was adjourned. Next meeting will be Monday, July 25, 2011, at 6:30 pm at Wall Residences.

Respectfully submitted,

Dede McGrath, Recording Secretary

MAY, 2011 minutes

2011-08-07T04:10:00.000-07:00

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

May 23, 2011

President Jack Wall presided and called the meeting to order. A quorum was attained.

Present were: Jack Wall, Jane Cundiff, Kamala Bauers, Karin Grosshans, Marjory Wells, Randall Wells, Dede McGrath, Anne Pendrak, Mitch Cundiff, Mike Maslaney.

Minutes: The minutes of the April 25, 2011, were approved as written.

Treasurers’ Reports:

General Fund: Treasurer Karin reported that the balance for the general fund is $2278.32; her report is attached and incorporated by reference.

Park Fund: Dede reported for Betty that there was no change in the balance for the park fund; it remains $10,850.93.

Old Business:

Park Planning Committee Report:

Benches – Jane reported that she had met in the park with Karin, Lance, Mac, Lynn, and Corrine Graffie from Highland Hardwoods. They did a tour of the park to determine where the slab benches would be placed. Three possible places were discussed: one on the patio, one uphill from the locust tree, and one above the music shelter by the maple tree. Corrine thinks they can be in by the Jubilee. Donation recognition plaques would be needed for the benches. The council must approve the plaques. Also, the benches must be anchored down, but not permanently; they must be moveable. Mike suggested that perhaps the recognition could be burned into the wood instead of a plaque.

Shelter – Mac reported to Jane that the shelter will be done by the Jubilee. It will have a tin roof. He needed for us to determine what material we wanted for the benches. A suggestion was made to use Trex and accepted by the board.

Lighting – Jane reported that Woody indicated that the lighting for the patio would be in by the beginning of June.

Dedication – Jane reported that the Partnership is invited to the dedication on June 18 during the Jubilee. She also reported that the town council wants to wait on other elements of the park until they can see how the park is being utilized. They want a drawing of how the park could look. Jane pointed out that they had the drawings from the shurettes. It was suggested that we might want to have Richard Rosenburg (outside expert) come in and brief the council.

Park Fundraising: Betty was not present; no report. Participation in the Jubilee was discussed. It was reported that our fee will be waived and we will have a booth in the park. We will be selling hot dogs, possibly carrot dogs, chips, baked goods, and sodas/water. It was suggested to sell cups of water rather than bottled water. A grill will be needed; Jack indicated he might have a grill. The Jubilee is Saturday, June 18 and starts at 10:00. There was confusion as to when the event ended and exactly what would be in the park (vendors, non-profits, music?).

Land’s Sake!: Mike suggested to have John Hairfield come and give chain saw demonstration as he in a safety instructor.

Greenway/Trail Workshop – Jack reported that he attended the Luray Greenway workshop. He indicated that the community as a whole worked to get this trail and it is incorporated into the community. It would be hard to duplicate in Floyd and it is a large scale greenway with paved paths, bridges over the trail, bathrooms, etc. It is a very impressive greenway. However, it has some things we could duplicate or use in our planning of a trail. Luray worked with the Department of Conservation Resources (CDR) extensively. They may have resources we could tape into. Jack reported that Dave Larson was still interested in the trails project and his land is still available. Jack suggested we re-approach the Recreation Authority about the trails, but first we would need to get “all our ducks in a row” in regard to maintenance, liability, etc. He indicated that we need to take a firm attitude and not take no for an answer; we need to fight for. Jack suggested that we meet with Dave on his land and look over the possible route to note water features, etc. He suggested getting the schools and health businesses involved; possibly have education and exercise station along the route. Jack will set up a meeting with Dave on the land for Monday, June 13 at approximately 6:00 pm; it was suggested to invite Same Moore, the Roes, etc.

TEA-21 – The town council has approved a contractor and construction should begin soon – possibly this summer.

Putt-Putt Golf Challenge: Dede reported that she and Anne met to discuss the Putt-Putt Challenge and had worked out a few of the details. She sent out drafts of the flyers, guideline, rules, and entry forms to the board for review prior to the meeting. Dede reported that she would be meeting with Susan Leonard of the Merchants Association tomorrow to discuss the last of the details or any concerns for the challenge and 4^th of July celebration. She also indicated that she is obligated to face paint for the celebration and will need to leave at 4:00 pm but that most of the set up and judging should be done by then, however, she will need help to referee, run, etc, the putt-putt once she leaves. She will continue to coordinate that event, send out information, get trophies, and clubs. She requested that all members help to look for clubs.

Breakfast Talks: Jack reported that he had spoken to Will Griffin and Lance regarding his proposes Breakfast Talks series; both had agreed to attend. The Talks would be informal conversations on issues in Floyd. These would be similar to what Andy Morikawa hosts on the 3^rd Thursdays in Blacksburg at 7:30 am. We would invite people from different governmental agencies and other organization to get together and talk over breakfast at Wall Residences. We would have to be careful not to invite too many town council members as if we had two or more at the same time, it would be considered a formal meeting and we want to keep these informal. This would be a good way to get conversation going between the town and county. Some suggested topics included: the trail issue, PSA, etc. It was also suggested to ask attendees what topics are important to them. A motion was made, seconded, and approved for the Partnership to sponsor the Breakfast Talks. The Talks will be scheduled for the first Thursdays of the month. The first will be held on June 2^nd at 7:30 am at Wall Residences.

Jack and Kamala also reported on possibly sponsoring a Community Activity Coordination workshop. Lee Chichester had started on one that was unable to come to fruition. This would be a good way to get many of the different organizations together and get dialog between them. It was suggested that this might also be a way to increase Partnership membership.

New Business:

Tour de Floyd: Jack reported that the Coordinator of the Tour de Floyd (Paul) is in need of help organizing and coordinating the event. Jack suggested that the Partnership might be able to help.

Announcements: None.

National Music Festival: The National Music Festival will take place throughout Floyd from May 29 – June 11.

Meeting was adjourned. Next meeting will be Monday, June 27, 2011, at 6:30 pm at Wall Residences.

Respectfully submitted,

Dede McGrath

Recording Secretary

APRIL, 2011 MINUTES

2011-08-07T04:09:00.000-07:00

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

April 25, 2011

President Jack Wall presided and called the meeting to order. A quorum was attained.

Present were: Dede McGrath, Jane Cundiff, Kamala Bauers, Mike Maslaney, Jack Wall, Lynn Carden, Betty Lineberry, and Anne Pendrak.

Minutes: The minutes of the March 28, 2011, were approved as corrected.

Treasurers’ Reports:

General Fund: Karin forwarded her report to Jack via email. Jack reported for Karin that we had a balance of $2366.40. Karin disbursed $485 for awards for the Land’s Sake contests. Dede reported that we made money at the Land’s Sake event, but she would not have an exact figure until she could find out from Karin how much change we started with.

Park Fund: Betty reported that the Park Fund had a balance was the same at $10,850.93.

Old Business:

Park Planning Committee Report: Jane reported that there was not a lot of new info. She has not had a chance to speak with Woody. Betty reported that the plants were doing well. Jane reported that Richard Rosenburg, a musician, was interested in helping with the amphitheatre design.

Park Fundraising: Betty suggested that we have a booth in the park at the up coming Jubilee Festival hosted by the Town. Discussion followed regarding possibly selling hot dogs or sandwiches and cakes, as well as the CDs. Concerns were raised regarding the Jubilee committee saying we could not sell hot dogs in the park. Mike volunteered to check with the committee regarding a booth, etc.

Land’s Sake!: Jane reported that the Land’s Sake event was a success, despite the weather. We had 24 vendors. Discussion followed regarding lessons learned and suggestions for the next event. It was suggested to expand the exhibitor portion and possibly allow them to be vendors and sell products. Jack suggested a possible theme for the next event: Greenway/Pathways. It was reported that task forces are being formed now and we may have some information from them by next year’s event. Partnership might be able to provide information on needs to support the task forces through Lydeana regarding land use policies.

Greenway/Trail Workshop – Jack reported that he was going to participate in the Greenway/Trail workshop with Doug Thompson. Jack thought that Floyd might benefit from a similar community workshop. Lee Chichester had attempted to get a grant for something similar, but did not get the grant. The idea is still viable and it was suggested that we should try for one. Mike suggested that if we have a trail, we should make it wide enough for a vehicle and pave it. This would allow a maintenance vehicle to move along the trail and make maintenance easier. We need to research the cost to make and pave a trail and present it to the Board of Supervisors.

New Business:

Putt-Putt Golf Challenge: Anne introduces a new possible idea for a fund raiser that she and Dede had discussed. The Putt-Putt Golf Challenge would be a design/build challenge for teams to design and build a putt-putt golf hole. Awards would be presented for different hole categories, then the public could play putt-putt on the holes. The members were interested in the idea. Dede indicated that she and Anne would put together some information and look at possible dates.

Breakfast Conversation: Jack indicated that he wanted to try to establish a monthly Breakfast Conversation gathering. He wants to have informal gatherings and invite different people as a means of generating cross-dialogue on concerns and needs of Floyd.

Announcements: None.

Meeting was adjourned. Next meeting will be Monday, May 23, 2011, at 6:30 pm at Wall Residences.

Respectfully submitted,

Dede McGrath

Recording Secretary

JAN 2011 MINUTES

2011-08-07T04:08:00.000-07:00

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

January 17, 2011

Karin Grosshans presided and called the meeting to order. A quorum was attained.

Present were: Dede McGrath, Linda Johnson, Mitch Cundiff, Kamala Bauers, Lynn Carden, Mike Maslaney, Karin Groshans, Jane Cundiff, Anne Pendrak, and Betty Lineberry.

Minutes: The minutes of the November 15, 2010, were not ready and will be tabled for approval at the next meeting. Dede read from her meeting notes from November to bring members up-to-date. A social was held in December in lieu of a regular meeting.

Treasurers’ Reports:

General Fund: Kamala reported that there was no activity; our balance remained unchanged: $2636.40. Kamala reported that our SCC renewal is due and that she will be sending a check to pay the renewal fee. A copy of the report is attached and incorporated by reference.

Park Fund: Betty reported that the Park Fund had a balance of $10,366.42. A copy of the report is attached and incorporated by reference. The $500 from the Floyd County Woman’s club was received and they will be making another donation in 2011.

Old Business:

Park Planning Committee Report: Jane reported that the patio was completed except for the lamp posts/lighting. Jon Beegle will be working on a recognition plaque for the patio. The first plaque will be for Jon for his donation of time and materials in the construction of the patio. The plaque will be similar to what the town used o the parking lot. Jon will bring the design to the PFF for approval.

Jane reported that she spoke with Mac and Jenny regarding the picnic shelter. They indicated that they were waiting for the weather to improve before continuing working on the shelter and that the students will continue to help with construction.

Jane reported that she talked to Mike Patton regarding the park, playground, etc. She felt that we needed to take the town council on a tour of the park when the weather is better so they can visualize where everything will go, etc. Jane reported that we had ownership of the playground design. PFF will have to make up criteria. It was suggested looking at the playground by the Baptist church as an example of size, etc. Betty will check on the cost of the Baptist church playground. Mitch will measure the area of the park set aside for the playground, as well as the church playground to determine a size limit to add to the criteria. It was suggested to include an age range (toddlers to 6 years) as part of the criteria. Seating for parents must be included.

Jane reported that Woody indicated that he could probably fabricate anything we might need; we just have to let him know.

Park Fundraising: Betty reported that the May 21 date will not work for the concert as the bands are either booked or there is too much competition at the country store. Several other dates were looked at and rejected as there was conflict of some sort with scheduling, other events, etc. In addition, Betty indicated that she was reluctant to hold an event at all and to continue to raise funds for the amphitheater if the town was not going to approve an amphitheater at all. Jane indicated that she felt that we should be able to get the amphitheater plan approved. Mike suggested that we ask the town council to form a committee within the council to work with us on the amphitheater project; he suggested Ross would be good on the committee. It was suggested that we look possibly at a fall time frame, such as October for the concert. Several suggestions for other bands were given. It was determined that we might have to pay the bands more that anticipated. Betty will look into an October date. Mac and Jenny would still like to participate and play for us at the event if needed. Jane and Kamala will go to the council meeting on January 20.

Earth Day 2011: Kamala reported that the date for the “earth day” event will be April 16. She will need help.

New Business:

Nominating Committee Report-Officer Elections: The Nominating Committee reported that the following board members have resigned: Sam Moore, Skip Pendry, Shannon Atkins, and Linda Petrie, leaving 7 open seats. The following board members up for re-election have agreed to stay for another term: Anne First, Jane Cundiff, and Karin Groshans. The following people have agreed to become board members: Jack Wall, Betty Lineberry, Anne Pendrak, and Jon Beegle. The slate of board members for election/re-election for 2011 is as follows: Anne First, Jane Cundiff, Karin Groshans, Jack Wall, Betty Lineberry, Anne Pendrak, and Jon Beegle, and 3 open seats. A motion was made, seconded, and passed to accept the slate as presented. Dede will let the new board members know when their term expiration dates will be.

The Nominating Committee reported that the following people agree to serve in the following officer positions: Jack Wall – President; Mike Maslaney – Vice-President; Karin Grosshans – Treasurer; Jane Cundiff – Corresponding Secretary; and Dede McGrath – Recording Secretary. A motion was made, seconded, and passed to accept the slate of officers as presented.

Dog Park Proposal: Linda Johnson (guest) presented a proposal to PFF for construction of a Dog Park at the Recreation Authorities’ Ball Fields Park. Linda indicated that she had contacted the Recreation Authority, but had not heard back from them at the time of this meeting. She is proposing a 200’x200’ fenced in area with a few benches and dog waste bag dispensers and disposal containers. The area would not have to be flat. She asked PFF for support of the project. The PFF expressed interest in the project; Linda will keep us informed on its progress and what we can do to help. A copy of the proposal letter is attached and incorporated by reference.

Up-Coming Events: Members were reminded that the Town Jubilee and Tour de Floyd were coming up and that PFF might want to participate as vendors or table sponsors.

Announcements: None.

Meeting was adjourned. Next meeting will be Monday, February 28, 2010, at 6:30 pm at Wall Residences. Note: this is the 4^th Monday of the month.

Respectfully submitted,

Dede McGrath

Recording Secretary

2010 October minutes

2011-01-05T13:56:00.000-08:00

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

October 18, 2010

Karin Grosshans presided and called the meeting to order. A quorum was attained.

Present were: Dede McGrath, Kamala Bauers, Jane Cundiff, Ann First, Becky Pomponio, Ralph Roe, Ellie Roe, Karin Grosshans, Anne Pendrak, and Betty Lineberry.

Minutes: The minutes of the September 20, 2010, were approved as read.

Treasurers’ Reports:

General Fund: Kamala reported that there was no change from last month; the balance remains $2671.40. She reported that the check was written and sent to Woody.

Park Fund: Betty reported that the Park Fund had a balance of $9318.20. A copy of the report is attached and incorporated by reference. She reported that we had made a disbursement of $12,000 to the Town for the patio for the park.

Old Business:

Park Planning Committee Report: Jane reported that construction on the patio was progressing well and was nearly finished. The High School students had begun construction of the foundation for the picnic-music shelter. Jane reported that an article in the Floyd Press had the wrong picture with it and people were wondering if the picnic-music shelter was the amphitheatre or if we were building a chicken coop. It was felt that PFF needed to do its own article with correct pictures; Becky and Jane will work on an article.

Jane also reported that she had presented the Town with the proposed amphitheatre design that the PFF had chosen. The Town did not approve our design; they were adamant that there be NO walls. Members of PFF questioned how no walls would affect the music/sound from the stage. Jane indicated that we may be able to add walls at a later date. The area for the stage had been staked out for reference. Jane indicated that the Mayor had responded to her email showing a no wall version and had indicated that the no wall design was good. We can now start looking for grants for funding. Betty questioned how we were going to mount plaques of donors if there were no walls. Jane indicated that we could put benches along the back of the stage and mount the plaques on the benches.

Jane reported that the Town liked our proposal of having a design contest for the playground. PFF will work on drafting criteria, size, parameters, etc, keeping the focus on small children, for the contest. It was suggested that maybe a small dog park was a possibility within the park also.

Park Fundraising: Betty reported that Mac had indicated to her that he needed an account for the picnic-music shelter. Betty told him she just needed the receipts in order to reimburse or to pay bills. Mac has put a lot of the costs on his own account and will need reimbursement. Mac reported to Betty that CW Harman has indicated that they will donate $250 worth of materials, Wills Ridge will donate some of the roofing materials, Griffin Lumber will donate some of the 2x4s, and the concrete will be donated. Mac indicated he thinks that he will need approximately $600 additional for the rest of the supplies/materials and that we still need to pay for benches and lighting. Jane felt that Woody may do the lighting, but PFF will have to pay for the wiring. He feels we should be able to stay under the $1000 mark. A motion was made, seconded, and passed to release $1000 to Mac for building supplies and materials for the shelter with the submission of pertinent receipts.

Betty further reported that we had only raised approximately $200 for the raffle and wanted to do the drawing this evening during the meeting. She indicated that we only tried to sell tickets at the Friday Jamborees and at the Woman’s Club Arts & Crafts Show during the time she was at the show. Discussion followed on whether to continue to try to sell more tickets at different venues. Kamala will look into possibly selling at the Farmers Market. Another suggestion was to try to have a booth at the Jacksonville Winterfest in Dec. It was decided to table the drawing for now and possibly draw at the Nov. meeting.

Heritage Pathway: Kamala reported that the Heritage Pathway has been 100% funded and that they just need to put it out to bid. Construction could possibly begin in the spring. The pathway is scheduled to go from the Hotel Floyd down through the pocket park on Main Street and include a fence around the cemetery.

New Business:

2011 Fundraising/Event Schedule: Discussion was held on possible events and fundraising events that the PFF wanted to concentrate on in 2011. It was proposed to hold the Earth Day Symposium in April, participate in the Jubilee in May, and participate in the Harvest Festival in September; possibly doing food at these events. Betty indicated that none of these events were big money raising events and that we still needed to do a big event, such as another music concert. Discussion was held regarding possibly changing the date of the concert and bringing in other performers. A committee was formed to coordinate the concert; members include Betty, Dede, and Randall (publicity).

Earth Day 2011: Kamala reported that they had settled on April 16 for the Earth Day Event and are looking at possibly having a “land use” theme. It will be held at the High School. We would be partnering with Sustain Floyd. She would like to get the schools involved possibly with a poster contest or project contest. Other suggestions for the event included possibly having a hazard material pick-up, a comprehensive plan update, possibly add music, possibly turn part of it into a shurette for ideas or have a zoning public forum, have vendors and displays, as well as invite local realtors, attorneys and farmers. We would also have the opportunity to sell food, baked good, and have a raffle or door prizes. Kamala would like to find a good name for the event, one that does not include “Earth Day” as that sounds too alternative community and the general public might not want to come to an alternative community event.

Story Telling Fest: Kamala brought up the idea of possibly doing a Story Telling Festival in the future. She indicated that she had wanted to see Floyd do one for a long time. It was suggested that it might be something that we could partner with Jacksonville Center. We would need to be sell ticket, and would need to be prepared to pay the performers. It was also suggested that we might combine it with music.

Nominating Committee: Karin reminded members that elections were coming up in January. She appointed the following people to the Nominating Committee: Kamala, Jane, and Dede. Dede reported that the following board members terms were ending: Anne First, Jane Cundiff, Karin Grosshans, and Linda Petie. She also reported that we have four open seats on the board. Additionally, she reported that there may be a need to check with some of the other board members who have not been attending meeting to see if they will be able to continue on the board.

Announcements: None.

Meeting was adjourned. Next meeting will be Monday, November 15, 2010, at 6:30 pm at the Wall Residences Conference Room.

Respectfully submitted,

Dede McGrath

Recording Secretary

Minutes September, 2010

2010-10-22T05:59:00.000-07:00

PARTNERSHIP FOR FLOYD

MONTHLY MEETING

September 20, 2010

Karin Grosshans presided and called the meeting to order. A quorum was attained.

Present were: Dede McGrath, Jane Cundiff, Mitch Cundiff, Anne Pendrak, Karin Groshans, Betty Lineberry, Kamala Bauers, Lance Terpenny, and Carter Holling.

Minutes: The minutes of the August 18, 2010, were approved as corrected.

Treasurers’ Reports:

General Fund: Kamala reported that we had a balance of $2671.40. She reported that the check for $1400 had been deposited, but not yet written back to Woody.

Park Fund: Betty reported that the Park Fund had a balance of $21,690.14. A copy of the report is attached and incorporated by reference. She reported that we had made $389.40 from the Yard Sale. Betty thanked everyone for their help.

Old Business:

Park Planning Committee Report: Jane reported that construction on the patio had been started. It will take approximately 3-4 weeks. She indicated that we needed to contact Mac regarding the smaller shelter status. She suggested that we finalize the amphitheatre design and get Town approval and start looking for grants. Several suggestions for types of grants included the NRV Community Foundation, eco-tourism grants, and maybe some arts/culture related grants.

Discussion was held regarding the proposed playground in the park. It was felt that PFF should steer the design in order to have it be more in keeping with the park and not some large plastic thing. It was suggested to approach the Town to approve a design contest. Questions were also raised regarding liability and who was responsible.

Betty indicated that she was going to be approaching several Trusts in Floyd and asked if we had an introduction letter. Kamala and Karin thought that there was one already made. They would get it to Betty.

Jane will be going to the Town regarding the playground and amphitheatre plans. She will be showing them an additional 2 phase plan for the amphitheatre in case we cannot raise all the funds at once.

Park Fundraising: Betty reported that she would be setting up a table at the Arts & Crafts Show while she was doing her Woman’s Club duties to sell raffle tickets and CDs. She reminded people of the dates they had volunteered for selling CDs at the Jamboree.

New Business:

Earth Day 2011: Kamala brought up the idea of an Earth Day event in April 2011, but not on the same day as Floyd’s Green and Clean day. She and Jack have volunteered to coordinate the event. They suggested partnering with Sustain Floyd. Topics were discussed and it was suggested that a land use theme be used and maybe tie it into the Floyd Comprehensive Plan. A motion was made, seconded, and passed to take this as a project for the spring.

Recycling Bins: It was remarked that there is a definite need for more recycling bins around the town area. This is something that may be looked into later.

Fundraising for 2011: It was decided that we needed to create a schedule of fundraising events that we will be participating in for next year to help with scheduling, etc. This will be a topic for the October meeting.

Announcements: None.

Meeting was adjourned. Next meeting will be Monday, October 18, 2010, at 6:30 pm at the Wall Residences Conference Room.

Respectfully submitted,

Dede McGrath

Recording Secretary

2010 August Minutes

2010-08-19T11:22:00.000-07:00

PARTNERSHIP FOR FLOYD
MONTHLY MEETING
August 18, 2010

Karin Grosshans presided and called the meeting to order. A quorum was attained. Introductions were made.

Present were: Dede McGrath, Jane Cundiff, Ken Cundiff, Mitch Cundiff, Anne Pendrak, Karin Groshans, Ralph Roe, Ellie Roe, Ross Miller, Batty Lineberry, Kamala Bauers, and Jack Wall.

Minutes: The minutes of the May 17, 2010, and July 19, 2010, were distributed prior to the meeting. A motion was made, seconded and passed to dispose of the reading of the minutes and accept them as correct. There was no meeting in June 2010.

Treasurers’ Reports:

General Fund: Kamala reported that we had a balance of $2671.40. She reported that we had received a check for $1400 from the Virginia Foundation of Humanities for the Country Store Concert Series by Woody Crenshaw. A copy of the report is attached and incorporated by reference.

Park Fund: Betty reported that the Park Fund had a balance of $22,841.60. A copy of the report is attached and incorporated by reference. She reported that she had paid the booth fee for two booths at the Citizen’s Flea Market. She asked if the price of the CDs could be changed. It was decided to change the price of the CDs to one of $10 and 2 for $15. Betty also reminder the members that PFF was obligated to the Town for $12,000 for the park patio construction.

Old Business:

Girl Scout Park Picnic Table Project: The Girl Scouts picnic table project was approved by the Town Council and they will be making the tables. Placement in the park shall be determined later.

Park Planning Committee Report: Jane reported that PFF had received Town Council approval for the Traynham shelter design and trees for the park. The trees have already been planted. The trees were donated; PFF only had to pay for installation. Jane reported that Mike had volunteered to coordinate the bidding process. It is estimated that the patio and the picnic shelter could be finished by Thanksgiving.

Park Fundraising: Betty reported that we would have a booth at the Citizen’s Flea Market on Sep. 18, 2010. The Flea Market is from 7 am – 2 pm; Betty indicated that she urgently needed volunteers to help set up at 6 am and then to work during the day. Several people volunteered. She also requested items for the booth as well as baked goods; we have 2 booth spaces. It was suggested to also sell ham biscuit that morning; Kamala will follow up. Betty set up schedule for selling CDs for August and September.

Trails in Floyd: Karin reported for Randall that he had met with the new Town Manager Lance Terpenny. He said the meeting was good and that the Heritage Pathway (TEA-21) was at the point for bid solicitation and that the pathway could be completed by the end of November. (Report attached and incorporated by reference.) Betty reported that we had received a check from Trails-in-Floyd. She suggested placing the money in a 3-year CD until ready to use. A motion was made, seconded and approved to place the money in a 3-year CD. Betty will check the local banks to find the best interest rates.

Comprehensive Plan: There have bee several Comprehensive Plan session through out Floyd. Kamala and Jack, on behalf of PFF, supplied refreshments for the Willis meeting. Many members attended the Aug 12 meeting in Floyd. The meeting was very well attended and good information was given out.

New Business: The new Town Manager is Lance Terpenny.

Harvest Festival: Dede reported that she had been contacted by the Harvest Festival committee regarding participating in the Festival. She reported that the Harvest Festival has been revamped and was going to be held downtown and on Sep 11 (different date from Citizen’s Flea Market). Dede indicated that she thought we needed to support the Harvest Festival since they have may the effort to revamp it. A booth for information only is free and the festival does not run the whole day. It was decided that we would support the Harvest Festival and get a booth for information. Dede will contact Connie and set up. We will ask if we can get booth near park and have information on the park.

Announcements:

Green Building Tour: Jack announced that there was to be a Green Building tour in Floyd and they were looking for building/homes to showcase. For more information and dates, contact Jack.

Meeting was adjourned. Next meeting will be Monday, September 20, 2010, at 6:30 pm at the Wall Residences Conference Room.

Respectfully submitted,
Dede McGrath
Recording Secretary

2010 July minutes

2010-07-22T06:57:00.001-07:00

PARTNERSHIP FOR FLOYD
MONTHLY MEETING
July 19, 2010

There was no monthly meeting for June 2010. The Partnership Board attended the Floyd Town council meeting on Monday, July 19, in lieu of a July 2010 meeting.

Present were: Dede McGrath, Jane Cundiff, Jack Wall, Betty Lineberry, Karin Grosshans, Mitch Cundiff, Karen Thompson, and Ken Cundiff.

During the Citizen’s Comment Section, Jack made comments on the need for more recycle containers in town.

Traynham Park Shelter: The park shelter designed by Mac and Jenny was approved by the Town council along with its placement in the park below the bathroom near the new trees. Council was assured that there was sufficient room for a playground in the same area.

Town Manager: The new Town Manager, Lance Tarpenney, was approved.

After the Town Council meeting, Betty asked PFF members to sign up to sell CD’s, raffles tickets, etc, on Friday nights near the Jamboree.

The next meeting will be Monday, August 16, 2010, at 6:30 pm at the Wall Residences Conference Room.

Respectfully submitted,
Dede McGrath
Recording Secretary

2010 May minutes

2010-07-22T06:56:00.002-07:00

PARTNERSHIP FOR FLOYD
MONTHLY MEETING
May 17, 2010

Karin Grosshans presided and called the meeting to order. A quorum was attained.

Present were: Dede McGrath, Jane Cundiff, Jack Wall, Anne Pendrak, Betty Lineberry, Karin Grosshans, Marjory Wells, Randall Wells, Mike Maslaney, Mitch Cundiff, Grey Lineberry, and Becky Pomponio.

Minutes: The minutes from April 19, 2010 were approved as amended.

Treasurers’ Reports:

General Fund: Kamala reported that we had a balance of $2671.40. She reported that there was a discrepancy in the check book that she was working on trying to resolve. She also reported that she had submitted the electronic form 990-N to the IRS. A copy of the report is attached and incorporated by reference.

Park Fund: Betty reported that the Park Fund had a balance of $16,425.93. A copy of the report is attached and incorporated by reference. She reported that PFF had set up a booth at the May 1 Blue Cow Concert and sold baked goods and sodas. The sodas were donated. She also reported that she had received a $3000 anonymous donation.
Betty also reported that it was noticed during the Blue Cow concert that people were bring alcohol from the restaurants down into the park. Since the ark is to be alcohol free, it was felt that we needed to post “Rules” signs that included “no alcohol allowed”. Also, Betty reported that an unknown person was wandering the park with a jar soliciting donations for a “medical” cause. Many people thought she was collecting donations for the park and gave money. It was felt that we need to include “No soliciting” as part of the “rules”. Betty reported that the woman disappeared with the money.

Old Business:

Girl Scout Park Picnic Table Project: It was reported that the girls were confused on who was to approach the town regarding the picnic table project. It was determined that the girls needed to approach the Town and that we would accompany them.

Park Planning Committee Report: Jane reported that Jeff has completed his portion (soil permeability) of the water management and soil investigation and we are awaiting Anderson & Associates to begin their portion. Work on the patio can commence. John Beegle and some of the Park Committee marked out the patio. Mitch did a computer rendition of a handicap ramp that is located near the restrooms on the park/patio side. Jane reported that John indicated that he can do the patio in two parts; total cost $35,000. Jane will bring this information to the town along with a request for “rules” signage to include no alcohol and no solicitations. Randall also suggested that a letter be set to the local restaurants reminding them that alcohol is not permitted off of their premises and that they need to be sure to post that and enforce it. The no smoking issue was discussed and whether we can restrict or not. It was decided that the town needed to take the lead on that issue. It was also suggested that all advertizing include no alcohol/no soliciting and that any signage needs to have a positive note restricting these.

Park Fundraiser – Concert: Betty went over the concert finances so far. She indicated that John Beegle donated BBQ and a discussion followed to decide if it should be used as food or as an auction item; it was decided to be used as an auction item. Dede went over the food and what she needed. Silent auction items were reviewed. Volunteer duties were reviewed. Set up will begin at 3 pm on Saturday. Any unsold tickets need to be returned so we could use them that night.

Trails in Floyd: Randall Wells met with Jim Shortt to discuss the “industrial park trail” legal issues. He indicated that Mr. Shortt was open to helping. Mike talked with George from Farm Bureau and indicated that George said his company could write a policy, but that the cost would be $767 per year for $1 million in liability coverage. The policy would also have to have the directors and officers be covered at $600-700 in liability. The trail would have to have signage indicating that trail maintenance was the responsibility of the PFF to cover either paid employee/contractor or volunteers. Mike indicated that it would not be effective or efficient to do this. Discussion followed and it was decided to table the industrial park trail project for now and concentrate in the trail project that will run through the town and the park. It was suggested that we approach the organization (Floyd 5K) that had raised monies for the industrial park trail project to see if they would be willing to transfer that money to the town trail project. Randall will pursue.

Comprehensive Plan: Nothing new to report.

New Business:

None.

Announcements:

None.

Meeting was adjourned. Next meeting will be Monday, June 21, 2010, at 6:30 pm at the Wall Residences Conference Room.

Respectfully submitted,
Dede McGrath
Recording Secretary

2010 April minutes

2010-07-22T06:56:00.001-07:00

PARTNERSHIP FOR FLOYD
MONTHLY MEETING
April 19, 2010

Karin Grosshans presided and called the meeting to order. A quorum was attained.

Present were: Jane Cundiff, Marjory Wells, Randall Wells, Kamala Bauers, Ross Miller, Karen Thompson, Karin Grosshans, Molly Claxton, Gretchen Whitlock, Jack Wall, Betty Lineberry, Mike Maslaney, and Dede McGrath.

Minutes: The minutes from March 15, 2010 were approved.

Treasurers’ Reports:

General Fund: Kamala reported that we had a balance of $2,666.40. She reported that she paid for the post office box and will need to be reimbursed. A copy of the report is attached and incorporated by reference.

Park Fund: Betty reported that the Park Fund had a balance of $14,086.00. A copy of the report is attached and incorporated by reference. She indicated that we are set up for members to sell CD’s at the Jamboree, but that we need more people to cover all Fridays. Betty will have the banner, CD’s, etc, available for the members selling at the Jamboree. Selling times are from approximately 6:00 pm – 8:00 pm.

Old Business:

Girl Scout Park Picnic Table Project: Gretchen Whitlock and Molly Claxton from the Floyd County Girl Scout troops presented a proposal to the PFF in regard to building picnic tables and benches for the new park. The girls explained that they wanted to do this as part of their “Gold Award” community service project. The girls passed around several designs for tables and benches. They indicated that they would be trying to get donations of wood and supplies and Miss Claxton had a relative who worked in wood and they would be consulting him for deign help, wood suggestion for durable wood, etc. They have to work 60 hours on the project. It was decided that the number of tables and benches would depend on how many the girls could make in 60 hours. The girls were reminded that the tables/benches would need to be anchored down and they would need to incorporate that into their project also. They were also reminded that the Town would need to have final approval on any design. A motion was made, seconded, and passed that we accept the project of Gretchen Whitlock and Molly Claxton to build benches and picnic tables for the park. Two designs were chosen.

Park Planning Committee Report: Jane reported that the town meeting was successful and went very well. The contracts with Jeff Walker and Anderson & Associates for water management and soil investigation are completed and Jeff should be starting soon. The town is very supportive and anxious to get moving on the park. They are ready to go with the patio as soon as Jeff and Andersons are finished with their work. If work can begin on May 3, it could be completed by the Jamboree. The Jamboree is scheduled for June 19th. Several free concerts are scheduled in the park for May 1st, June 20th, and July 17th. Karen Thompson reported that the town had approved a measure that funds from any benefits held in the park will go to the park fund. This measure is in place until the park is completed. PFF will have a table in the park during the Jamboree.

Park Fundraiser – Concert: Betty reported that she needed everyone to sell tickets; that we needed to sell out all seats. She handed out flyers and poster to various members to post in location outside of Floyd County. Betty went over her concert find raising report, a copy of which is attached and incorporated by reference. She went over possible events that could be used for fundraising. Kamala, Jane and Marjory volunteered to set up a table during the Blue Cow Arts concert on May 1st.

Trails in Floyd: Randall Wells presented a letter from Trails in Floyd proposing that the PFF take on the “trails” project that the Trails in Floyd had been working on (a copy of the letter is attached and incorporated by reference). He reported that Trails in Floyd had to dissolve, had to return money, their president resigned, and the project could not be completed due to some liability issues that could not be resolved. He suggested the PFF could take on the “trails” under a special committee within the PFF. Mike suggested that before we take on the project, we needed to get some legal information from an attorney and information from an insurance company. Discussion followed. A motion was made, seconded, and passed that we create a special committee named the “Trails Committee”. The committee will oversee any trail projects of the PFF, including, but not limited to, the “Trails in Floyd” trail project located near the industrial park. A motion was made, seconded, and passed that we contact an attorney (Jim Short) and an insurance company (Farm Bureau) and obtain information on what would be needed to resolve the “Trails in Floyd” trail project liability issues.

Comprehensive Plan: Kamala reported that several members have been involved already with the Floyd Comprehensive Plan’s planning session and focus groups. Jane indicated that it was important that PFF continue to have a presence. It was suggested that the PFF attend the County Board of Supervisors meetings as we do the Town Council meetings. Kamala reported that there are grants available now to PSA’s for water/sewage management projects and that this is something the PFF can help with.

New Business:

None.

Announcements:

None.

Meeting was adjourned. Next meeting will be Monday, May 17, 2010, at 6:30 pm at the Wall Residences Conference Room.

Respectfully submitted,
Dede McGrath
Recording Secretary

2010 March minutes

2010-07-22T06:55:00.001-07:00

PARTNERSHIP FOR FLOYD
MONTHLY MEETING
March 15, 2010

Karin Grosshans presided and called the meeting to order. A quorum was attained.

Present were: Jenny Traynham, Mac Traynham, Mike Maslaney, Mitch Cundiff, Jane Cundiff, Kamala Bauers, Karen Hodges, Betty O. Lineberry, Karin Grosshans, and Dede McGrath.

Minutes: The minutes from December 15, 2009, and January 19, 2010 were approved.

Treasurers’ Reports:

General Fund: Kamala reported that we had a balance of $2791.40. She reported that an additional $90 had been received from dues.

Park Fund: Betty reported that the Park Fund had a balance of $10,995.00 and had received an extra $1000 from StellarOne..

Old Business:

Park Planning Committee Report: Jane reported that the committee work/meetings were postponed due to the snow. She reported that she, Jenny, and Mac were going to meet at the park on the up-coming Thursday to discuss placement of the music structures.
Karen H. reported that the Walker contract was still in negotiations. Jane will be attending the next counsel meeting. It was also reported that a Twon work session with PFF was scheduled for March 18, at 6:30 pm.

Park Fundraiser – Concert: Betty reported that the date for the Park Fundraising Concert is Saturday, May 29, 2010, at 7:00 pm. The concert will be held at the FCHS. Musicians include the Comptons, Statement, Windfall, and Betty is still looking for one more group. Betty reported that she was contacted by Mike Mitchell and Scott Perry about their students playing. Betty thought the students could play from 5:00 – 6:00 pm or the program could start at 6:30 pm with the students playing first. Admission will be $10 prepaid and $12 at the door. We will be paying the musicians $50 a piece. Betty indicated that we had extra tickets leftover from last year. She suggested that we have only 300 tickets with current information printed and use the old tickets for sale at the door. It was decided to reimburse Betty for printer ink. Betty will be checking with Elaine to see if she can make changes to last years program to use for this year. Clay Quesenberry will be printing the tickets, posters, programs, etc. Betty estimates that expenses will run from $1000 - $1200. Betty reported that we needed more sponsorships. Kamala volunteered to help Betty get more sponsorships. Sponsorships are due by April 15, 2010.
Karen Hodges and Dede McGrath will coordinate food and Bake Sale stuffs. Karin Grosshans and Kamala Bauers will coordinate the silent auction. Grey Lineberry will Emcee for us again. It was decided that a small public auction with a limited number of “special” items to be auctioned off during break periods. Baked items can be dropped off at the Hotel Floyd office. It was suggested that a 50-50 raffles might be good to include. It was suggested that we hand flyers out at all the upcoming events prior to the concert.

Park Fundraiser – Other: Betty reported that we still had approximately 96 CDs left. She asked for volunteers to sell CDs at the upcoming Jamborees for April and May prior to the concert.

Sustain Floyd: Jack reported they had hired a full time director, Mike Burton. Their goal is to work with the county and other groups to get projects going. It was reported that the community market is coordinated by a board. Jack also reported that the emphasis of the organization this year was agriculture with economic development, energy audit, garbage recycling, etc. They need volunteers to help with the farmers market. Their new website will be up by April 1st.

Trails in Floyd: Karin reported for Randall; his report is attached and incorporated by reference. It was also reported that Trails had been dissolved. Dede and Mike reported that a discussion regarding Trails and their project was discussed at a Comprehensive Plan planning session. A motion was made, seconded, and passed that we contact the Trails in Floyd organization to see where they are on the trails project. Kamala will coordinate.

New Business:

Comprehensive Plan: Discussion of the comprehensive plan was table for later.

Jubilee: It was reported that the Jubilee will be held June 19 from 11:00 am – 6:00 pm. PFF has no formal role. The jubilee committee is looking for volunteers.

Website: The Town of Floyd now has a link to PFF. They are looking for other links. Their website is www.TownofFloyd.org.

VA Tech Rt. 8 Project: Mason Cavella, a student from VA Tech, spoke to the board regarding a project that tech students are doing concerning land use on Route 8. The board suggested that there were several public events coming up in which the students could get public participation. A mapping session will be held on April 3.

Girl Scout Park Picnic Table Project: Betty presented a letter from Gretchen Whitlock regarding a girl scout project she will be doing. She wants to build and donate 2 picnic tables for the park. Betty indicated that Ms. Whitlock was told that the Town/PFF had to approve any designs. It was decided to have Betty invite her to the next meeting to present the project to the board.

Announcements:

None.

Meeting was adjourned. Next meeting will be Monday, April 19, 2010, at 6:30 pm at the Wall Residences Conference Room.

Respectfully submitted,
Dede McGrath
Recording Secretary

2009 Dec minutes

2010-02-13T05:57:00.001-08:00

PARTNERSHIP FOR FLOYD
MONTHLY MEETING
December 15, 2009

Karin Grosshans presided and called the meeting to order. A quorum was not attained.

Present were: Jane Cundiff, Jon Beegle, Margie Wells, Randall Wells, Fred First, Karin Grosshans, and Dede McGrath.

The minutes from November 17, 2009, were tabled for approval for the next meeting.

This was an informal/Christmas social meeting; no business was conducted. A discussion was held regarding whether we should participate in the Town-County Comprehensive Plan. It was decided that this would be something the Partnership should be involved in. Further discussion was tabled for the next meeting.

Jane reported that Jon Beegle will be talking with the Town on Thursday.

Karin reported that she had received the SCC annual renewal notices. Dede will be responsible for the Administrative portion and the fees statement will go to the Treasurer.

The annual meeting was discussed as to whether we wanted to do refreshments, etc., but no decision was made. Karin will contact the board members due for reelection to see if they will continue with the organization.

Meeting was adjourned. Next meeting will be Tuesday, January 19, 2010, at 6:30 pm at Wall Residences. This will be our Annual Meeting.

Respectfully submitted,
Dede McGrath
Recording Secretary

2009 November minutes

2010-02-13T05:56:00.000-08:00

PARTNERSHIP FOR FLOYD
MONTHLY MEETING
November 17, 2009

Karin Grosshans presided and called the meeting to order. A quorum was attained.

Present were: Kamala Bauers, Mitch Cundiff, Mike Maslaney, Jane Cundiff, Jon Beegle, Margie Wells, Randall Wells, Fred First, Ann First, Mac Traynham, Jenny Traynham, Karin Grosshans, Becky Pomponio, and Dede McGrath.

The minutes from October 20, 2009, were approved as amended. The paragraph titled “Park Fundraising” under “Old Business” was deleted.

Treasurers’ Reports:

General Fund: Dede reported for Jo that we had a balance of $2791.40.

Park Fund: Karin, reporting for Betty, reported that the Park Fund had a balance of $10,445.00.

Old Business:

Park Planning Committee Report: Jane reported that work was done on the fund raising pamphlet. She also reported that she spoke with Korene and that the Town is trying to get a representative to attend our meetings. Jane also reported that they talked about the water management issue and that Korene indicated that she will be getting with Jeff and that Jeff will be giving a presentation at the next Town meeting. Becky suggested that Jane talk with Jeff prior to the meeting to find out what he will be presenting.
Jane reported that so far everyone likes the patio design. The question was raise as to whether we can get started with only $10,000 in the fund.
Mac and Jenny reported that the High School is interested in helping to build the music shelters. They still need materials to build with and are still looking at several sources. They need people to look for stone for the bases. It was recommended to do an article in the newspapers asking people for stones and trees/wood. Mac would be the point of contact. It was reported that some concerns were raised about the shelters needing to be see though for safety purposes. Jenny indicated that the shelters would be enclosed with a lattice or with rhodadenras or mountain laurels and only on two sides. Jane indicated that the Town wanted to know the dimensions; Jenny estimated that the shelters would be 10 x 12 foot with 3 sides of benches and two enclosed sides. Jenny expressed concern regarding the shelters placements and indicated that they needed to be closer to the top of the park nearer to the music.
Mike gave a brief explanation of the water problems with the park and indicated that, park or no, the water issues need to be addressed and that VDOT is really responsible for fixing them but they can’t/won’t. The water issue needs to be resolved before we can begin the patio. The question was raise as to whether we could do a water feature in the park, however, the Town is leery of having one for safety purposes. It was suggested that one solution would be to use the excess water to irrigate the park by utilizing several drain lines.
Mike reported that he is still working on the parking lot design. He was attempting to scan the plat so that he could work up the design.
It was decided that at the next Town meeting on Thursday that we would try to get three issues decided: 1) water issue so that we can start work on the patio, 2) provide the dimensions of the shelters and get the okay for the shelters, and 3) have the pamphlet approved.

Park Fundraising Pamphlet: Becky presented a working draft of the pamphlet. The board went through the pamphlet and made changes, additions, etc. Becky will rework the draft based on the changes and send a revised draft to the members. It was noted to remember to send the draft to the Lineberrys and the Town for approval. Kamala will look into bulk mailing costs. It was suggested that we might be able to print the pictures in color on a white background and Mike said he had some similar printing done recently and that it was not as expensive as expected. Dede will look into how to do a “box holder” mailing. It was suggested that we have the envelopes preprinted also.
A motion was made, seconded, and approved to spend up to $1500 from the Park Fund to have the pamphlet and envelopes printed.

Trails in Floyd: Randall reported that Dennis Anderson had resigned.

New Business:

None.

Announcements:

None.

Meeting was adjourned. Next meeting will be Tuesday, December 15, 2009, at 6:30 pm at Wall Residences.

Respectfully submitted,
Dede McGrath
Recording Secretary

September minutes

2009-10-19T10:36:00.000-07:00

PARTNERSHIP FOR FLOYD
MONTHLY MEETING
September 18, 2009

Karin Grosshans presided and called the meeting to order. A quorum was attained.

Present were: Grey Lineberry, Randall Wells, Margie Wells, Karin Grosshans, Betty O. Lineberry, Jane Cundiff, Ann First, Fred First, Mac Traynham, Jenny Traynham, Joe Pomponio, Becky Pomponio, Mike Maslaney, and Dede McGrath.

The minutes from August 18, 2009, were approved as amended.

Treasurers’ Reports:

General Fund: There was no Treasurer’s report. Karin reported that the bill from Jim Short regarding the registered agent activity was waived and will not need to be paid.

Park Fund: Betty gave the Treasurer’s report for the Park Fund; a copy of which is attached and incorporated by reference. She reported that we have a balance of $9893.87 in the park fund. She reported that we had received $500 from the Jubilee Committee. She also reported that we have been selling CD at the Friday Jamborees.

Old Business:

Park Planning Committee Report: Jane reported that work had been done on the park layout with a focus on what could be done by spring. It was thought that the patio and possible two shelters could be completed as well as trees. It is thought that the amphitheater might need a big donor to complete by spring. Korene still thinks the TEA-21 could be used for the pathways, however, the committee feels the pathways are not essential right now and can be done later. They feel the shelters are of more importance. Jane spoke with Marshall Concrete/Chandler Concrete (David Stallings). They indicated that they may be able to give us a discount on the paving stones. John Beagle would do the labor. We might be able to get the cost down by half. We would display a plaque indicating the donors of the project. Some of the stones are made locally and can be replaced if needed. The Town is ready to give us permission to build the patio is we pay for it. Mike feels the Town should pay for some of it; the Town indicates that they cannot afford to pay for park elements. It was suggested that we have the Town pay for the land development aspects such as drainage, water management, and parking.
Jenny and Mac reported that the Town liked the Traynham’s general design of the shelters. Jenny said they would like to try to use local materials. They spoke with the high school and the school indicated they were interested in helping by having classes do the labor. Jenny reported that they had spoken with several local suppliers and that they were willing to donate some materials. They wanted to go with a rough cut look. Mike indicated that he could cut logs on his mill if Mac can get the logs. Jenny reported that they had talked with King Concrete to donate the slab. It was suggested that Floyd rocks could be used to add decoration to the slab and as a fund raiser.
It was decided to concentrate on the patio first, then work on the shelters. A brief discussion was had concerning lighting.
Mike presented an idea regarding parking. He suggested that a parking area could be made at the side of the park parallel to Old Hensley Road with angled spaces and being one-way. He indicated that such a lot would only take up 35 feet of the park and the trees could be left. It did not have to be paved; it could be gravel. Grey suggested that a scaled design be draw up to present to the Partnership and the Town. Grey had concerns that people would park in the access ways.

Park Fundraising: Betty reported that we were selling CDs at the Jamboree. She indicated that sales were going well. Betty reminded everyone that we were scheduled to have a booth at the Citizens Flea Market. She went over the work and baked good schedule. Betty indicated that set up was at 6:00 am and that items need to be at the booth before 8:00 am.

Sustain Floyd. It was reported that the Sustain Floyd Festival event was scheduled for October 24, 2009, and they are looking for vendors. It was indicated that it would be held at the new market in town, the park, and Wintersun. It was also reported that a 350 Action Event will be held at Chateau Morrisette on Oct. 10.

Trails in Floyd: Randall reported a portion of the trail route had been planned, but that they needed to speak with the EDA authorities.

New Business:

Fund Raising: It was decided that a fund raising event schedule and other find raising ideas be discussed and created. This would be done at the next meeting.

Announcements:

Meeting was adjourned. Next meeting will be Tuesday, October 20, 2009, at 6:30 pm at Wall Residences.

Respectfully submitted,
Dede McGrath
Recording Secretary

August minutes

2009-10-19T10:33:00.000-07:00

PARTNERSHIP FOR FLOYD
MONTHLY MEETING
August 18, 2009

Karin Grosshans presided and called the meeting to order. A quorum was attained.

Present were: Dede McGrath, Karin Grosshans, Kamala Bauers, Betty O. Lineberry, Randall A. Wells, Margie Wells, Jo Mandzak, and Becky Pomponio.

The minutes from June 16, 2009, were read and approved as corrected.

Treasurers’ Reports:

Park Fund: Betty gave the Treasurer’s report for the Park Fund. She went over the statements for June and August; we have a balance of $9095.87 in the park fund. She reported that we had not received any monies from the Jubilee Committee as yet. She reported that we had a banner made for the park which was used at the 4th of July festival and was used on Friday night where she and Karin sold CDs at the Jamboree. The banner will also be used at the Citizens Flea Market and Betty is planning for us to sell CDs at the next few Jamborees. A copy of the report is attached and incorporated by reference.

General Fund: Jo gave the Treasurer’s report for the Partnership. She reported that we had one disbursement in July and no activity in August. The balance is $2879.29. A copy of the report is attached and incorporated by reference.

Old Business:

Park Planning Committee Report: Jane was not present but had forwarded en email report to the members; Karin presented Jane’s report. The July and August Committee reports were reviewed. These reports are attached and incorporated by reference. Jane indicated in her report that she had spoken with Sam Moore regarding the TEA-21 monies and the park. She indicated that it would not be feasible to use the TEA-21 monies for the park as there are too many restrictions and the pathway would have to be the main focus. A discussion was held to discuss the points in Jane’s report. It was agreed that the TEA-21 would probably be too restrictive to use for the park and that by raising donations we would then be able to direct the plan of the park ourselves. It was determined that a large mail out was needed but that we first had to come up with donor levels and we needed to do a news release at the same time. Secondly, it was agreed that there was a need to priorities our needs for the park. Jane’s recommendations we accepted with water management being a top priority. Other discussion followed regarding elements of the park. It was felt that a children’s play area was not a high priority, though it may be revisited later. It was felt that we should not wait for the TEA-21 monies for the pathway, but use donations and to go ahead with it as part of the park. Jane will be presenting our information to the Town Council on Thursday at their next meeting. Everyone was encouraged to attend. Also, Jane was making a presentation to the Rotary Club on Wednesday.

Betty presented her recommendation for a proposed design for the amphitheater with some estimates on costs. The proposed stage would be 24’ x 20’ x 12’ with an 8’ over hang and enclosed dressing rooms with handicap access. Betty indicated that there were some sound problems but this design with the open sides and baffled back wall helped to minimize them. The slope of the property fits well with the design and will allow for a small crawl space under the dressing rooms at the back of the stage area. There will need to be a small raised area in front to allow for water drainage around the stage. The floors of the dressing areas can be made of wood as they are enclosed though the stage should be of concrete as it takes the least maintenance. The cement can also be made to look like wood and wood can be laid on top of the floor for certain events. Betty presented two choices for roofing materials and the cedar was considered the better choice. The members approved of her recommended design by consensus and indicated that she could present it at the Town Meeting.

Jenny presented some designs for the covered music/picnic table areas. Discussion followed although no design was approved at this time.

Park Fundraising: Betty reported that she was going to be selling CDs at the Jamboree over the next few weeks. She asked for people to sign up for various weeks. Betty also reminded the members that we will be having a booth at the Citizen’s Flea Market on September 19. She asked for whole cakes and baked good, as well as flea market items. We will also be selling CDs. She asked for volunteers to help with set up, take down, and selling. A discussion followed about some other fund raising suggestions. Dede reported that she had attended a seminar on fund raising and that she will try to bring the information and the video that she purchased for the members to review.

Sustain Floyd. Kamala reported that Sustain Floyd Festival event was scheduled for October 24, 2009, to showcase green tech. It will be held at Green Square.

Trails in Floyd: Randall reported that they are at an impasse due to the new data center that is coming to Floyd.

New Business:

None

Announcements:

Social: Social is scheduled for August 22, at 6:30 pm at Wall Residence.

5K Walk/Run: August 29, 2009, at the Floyd County High School starting at 9:00 am for the benefit of Trails in Floyd.

Meeting was adjourned. Next meeting will be Tuesday, September 21(15), 2009, at 6:30 pm at Wall Residences.

Respectfully submitted,
Dede McGrath
Recording Secretary

May meeting minutes 2009

2009-07-21T05:45:00.000-07:00

PARTNERSHIP FOR FLOYD
MONTHLY MEETING
May 19, 2009

Karin Grosshans presided and called the meeting to order. A quorum was attained.

Present were: Dede McGrath, Mitch Cundiff, Kamala Bauers, Jane Cundiff, Betty O. Lineberry, Karen T. Thompson, Karen Y. Hodges, Jo Mandzak, Becky Pomponio, Karin Grosshans, and Mike Maslaney.

The minutes from April 21, 2009, were read and approved as amended.

Treasurer’s Report: Jo reported that we had a balance of $4025.50. A copy of treasurer’s report is attached and incorporated by reference. Jo reported that we made approximately $180.34 from food sales from Earth Day and that we had a bill from the school for $272.06. A motion was made, seconded and approved to pay the bill. Kamala indicated that she and Jack will cover half of the bill as a donation.

Old Business:

Park Planning Committee Report: Jane reported that the grass has been seeded and is growing. She reported that Randal Wells was doing wonderful articles for the Floyd Press and Roanoke Times. Jane reported that we had new park pictures and Mitch was working on new CG pictures. A discussion followed regarding the park bank account. Jo suggested that all park related bills be paid from the park account. Discussion followed regarding the need to approve every park bill even if it were to be paid out of the park fund. It was determined that if the park committee brings a recommendation before the board for per-approval, then once approved, the related bills can be automatically paid without having to approve each individual bill. A motion was made, seconded and approved to transfer $1000 from the Partnership fund into the Park Fund. Betty indicated that she had a bill for the overage (after the $1500 from the Town) of the grass seeding. A motion was made, seconded and approved to pay this bill. Becky suggested that in-kind park donations be listed on the web-site. Karen mentioned a need for a park logo to go on park correspondence. After some discussion it was decided that the Town logo would be used and it is a town municipal park.

Blue Grass Concert: Betty Lineberry reported that the concert had a balance of $7632 in ticket sales and sponsorships. She also reported that Partnership had a booth at the Citizens Yard Sale and that, though they did not sell many tickets, they passed out a lot of flyers. Betty reported that she was holding concert related bills until after the concert. There will be a table for the artists to sell their CD’s and other items. It was suggested that we thank those who have done work on the park (in-kind donations) at the concert. A copy of her report is attached and incorporated by reference.

Tour de Floyd Refreshment Stand: Kamala reported that Jack headed the stand for Partnership and served refreshments.

Taxes: Additional information was obtained regarding the Power of Attorney that Will Griffin needed in order to contact the IRS on the Partnerships behalf. The Power of Attorney was completed.

Jubilee: The Town of Floyd is sponsoring the Jubilee. It was reported that they will not be able to block off the street, but will have the new parking lot closed and it will be used for vendor stalls. Vendors fees will be $30 plus a $10 special event fee if they do not have a business license.

New Business:

None.

Meeting was adjourned. Next meeting will be Tuesday, June 16, 2009, at 6:30 pm at Wall Residences.

Respectfully submitted,
Dede McGrath
Recording Secretary

April 2009 minutes

2009-05-18T18:07:00.001-07:00

PARTNERSHIP FOR FLOYD
MONTHLY MEETING
April 21, 2009

Mike Maslaney presided and called the meeting to order. A quorum was attained.

Present were: Dede McGrath, Mike Maslaney, Kamala Bauers, Jack Wall, Jane Cundiff, Ken Cundiff, Margie Wells, Randall Wells, Betty Lineberry, Grey Lineberry, Nanette Johnson, Walt Mandzak, Jo Mandzak, Mitch Cundiff, and David Burris.

The minutes from March 17, 2009, were read and approved as corrected.

Treasurer’s Report: Jo reported that we had a balance of $3845.16. Jo reported that the antique show only made a $182.07 profit. A copy of treasurer’s report and the antique show report is attached and incorporated by reference. Nanette made a motion to skip a year and not to an antique show before 2011. The motion was seconded and approved.

Old Business:

Earth Day Committee Report: Mike reported that there were few people, but that the speakers were very good. Several members expressed that they felt it ran too long. Discussion followed with suggestions of holding it in a different venue, holding it more in conjunction with the Floyd Earthday events like having it on the Friday night and having clean up on Saturday, making it an evening seminar event rather than a day event, etc. The financial report for the event will be given at the next meeting.

Park Planning Committee Report: Jane reported that Korene might get money ($1500) from the Town to pay for some of the seeding. Korene is getting bids now. Grey and Mike have done a tremendous amount of work and the park is ready for seeding. It was determined that we still needed to pay Woody $500 for the tree removal. Discussion followed as to whether we needed to pay him from the PFF fund of the Park fund; Woody was also going to donate $250 to the concert. Nanette made a motion that we get the bill from Woody and pay it out of the Park fund. The motion was seconded and approved. Grey motioned that the $3000 bill for Mike be paid from the Park fund. The motion was seconded and approved. Grey reported that he had lined the ditch with paper but that during heavy rains it gets destroyed. He suggested we line the ditch with Rip-Rap. Grey indicated that he was willing to place the rip-rap if we got a load. He would talk to Mike about it and investigate cost, etc. He estimated that it should cost approximately $200-$300.

Blue Grass Concert: Betty Lineberry reported that we had sold $770 in tickets and had $5742 in sponsorships for a total of $6512.65. She estimated the cost of the event to still be around $1000. She reported that she had gotten two posters made by Judy Newel and that one would be displayed at the Country Store. Betty also reported that she had setup a display in the Chamber window. Nanette said she could also do a display in her window at her store.

New Business:

Jubilee: Nanette reported that the Jubilee Committee had met. They will be having entertainment in the park but no vendors as there is no grass. The committee wanted to be able to have the street blocked off, but they do not think that will happen. They do not know where the vendors will go, possibly they may be able to put tables in front of the stores.

Tour de Floyd Refreshment Stand: Discussion was held on whether we wanted to sponsor/man a refreshment stand for the Tour de Floyd on May 16 at the starting point at Floyd Fitness. Jack will bring more information. It was thought that we could sell concert tickets.

Taxes: It was reported that Will Griffin needed a limited power of attorney from us for tax purposes. It was unclear what the LPOA was for so discussion and approval will be held until the next meeting. Mike will get more information.

Meeting was adjourned. Next meeting will be Tuesday, May 19, at 6:30 pm at the offices of Wall Residences. The next Concert planning meeting will be held on Monday, May 4, 2009, at 6:30 pm at Wall Residences.

Respectfully submitted,
Dede McGrath
Recording Secretary

March meeting minutes

2009-05-14T16:45:00.000-07:00

PARTNERSHIP FOR FLOYD
MONTHLY MEETING
March 17, 2009
(next meeting is May 18)

President Karin Grosshans called the meeting to order and welcomed everyone. A quorum was attained.

Present were: Dede McGrath, Jo Mandzak, Mitch Cundiff, Jane Cundiff, Betty Lineberry, Michael Maslaney, Kamala Bauers, Nanette Johnson, Karin Grosshans, Bill Gardner, Jack Wall, Elaine Martinez, Margie Wells, Randall Wells, Grey Lineberry, Ann First, and Fred First.

The minutes from February 17, 2009, were read and approved as read.

Treasurer’s Report: Jo reported that we had a balance of $4404.09. A copy of the treasurer’s report is attached and incorporated by reference. Jo reported that there was no report for the Antique Show as there were still outstanding bill, but it looked like we would be in the hole by approximately $500.

Old Business:

Earth Day Committee Report: Jack reported that they had solidified the list of presenters. He would like to send invitations to the County Supervisors. Mike indicated that he would go to the next supervisors meeting and hand out the invitations. A suggestion was made that we need more participation from local farmers and people from Floyd. A suggestion was made to try to contact the 4-H Extension office, Farm Bureau, Floyd Elementary School, etc.

Park Planning Committee Report: Jane reported that the park clean-up was rained out and rescheduled for March 21. The tree has been taken down (by Woody) and some of the brush has been put into piles. She reported Grey work Wednesday. Grey reported that there was work needed by the side of the roadway and lower end of the park. Grey indicated that some of the trees might have to be taken down. He also said we would need a tractor with a bucket, someone who knows how to operate one, and someone who can work from the bucket with a chain saw. The committee will try to have a chipper available. They encouraged people to bring loppers and shears. Karin had waiver forms from the Town for all participants to sign. Kamala asked about insurance. She also has an agreement the Town wanted us to sign regarding permission to grade, cut trees, clean up, etc. The agreement indicated we needed insurance. Mike suggested that we should have a supervisor from the Town Council be present during the clean up. There was some discussion regarding a clause regarding personal liability. Kamala made a motion to 1) renegotiate the agreement in regard to personal liability clause, 2) authorize the President, Karin Grosshans, to sign the agreement if the Town agrees to remove the personal liability clause, and 3) to have a supervisor from the Town Council on hand during the clean up. The motion was seconded and approved.

Floyd Spring Festival: Discussion was held as to whether Partnership had agreed to be involved with the festival. It was determined that we never indicated that we would be involved with the festival and that we needed to let Woody and whoever else is involved know this.

Antique Show Report: Nanette reported that we did not have as many people for the show this year; she felt that was due to the weather being too good. She reported that we needed to rethink the show; the appraisers suggested doing appraisals every other year. Other ideas were to possible combine the show with another event such as the June festival in the park, skipping a year, or replacing the show with another event. Nanette also reported that much of our advertizing did not get into the papers and she was researching this.

Vision 20/20: Kamala reported that several members attended the PDC Vision 20/20 meeting. Floyd had a great showing; there were 44 people total in attendance – two times more than Radford and Pulaski combined. Dede had two of her project make the top 4 lists. They will be sending notes from the meeting to attendees and we should receive a copy of the final report later.

Social: Social will be held in August - More information to follow.

New Business:

Blue Grass Concert: Betty Lineberry gave a report on a proposed Blue Grass Concert for the Partnership to put on as a means to raise money for the park. She reported that a group did a similar event recently and that it was very successful. She is looking to hold the concert on May 23, 2009, at the FCHS Auditorium starting at 5:00 pm, with music starting a 7:00 pm. She requested that the Partnership do food and that we should incorporate a bake sale and silent auction. She reported that ticket prices would be $10 advance/$12 at door. She was looking to have four bands, one possibly the Traynhams. She indicated that expenses would be approximately $1000 (cost for musician expenses, janitor, printing, incidentals, etc). A copy of her estimate report is attached and incorporated by reference. Betty indicated that we needed to get business sponsors and suggested having levels of sponsorship. She had already spoken with several businesses who were willing to be sponsors. She suggested asking the Woman’s Club for help with selling tickets and baked goods. Betty indicated that she had discussed food with Karen H. and Dede and that they indicated that Partnership could handle doing food. Betty indicated that if we sold 500 tickets, our approximate profit would be $5000 and with food, etc, we could add another $1000. Discussion followed with several suggestions made for additional support, publicity, etc, and a reminder that food and drink were not allowed into the auditorium and that we would be responsible to enforce this as we were serving food. A motion was made, seconded, and approved for Partnership to support and put on the Blue Grass Music Concert as presented by Betty. Randal Wells suggested slogan “Do Your Part for Your Park” was adopted. A meeting to discuss event planning and details was set up for Monday, March 30, 3009, at 6:30 pm at Wall Residences.

Park Fund Bank Account: Discussion was held regarding setting up a separate bank account for the money that is raise/donated for the park. Kamala made a motion to have the Partnership open a separate bank account for the park at StellarOne. Jo indicated that she had spoken with the Town regarding the money and that the Town felt that it was also their money and therefore should be on the account and have some control of the account. There followed more discussion regarding if this was true or not though it was felt that it was not. Kamala felt that this money had to go through a 501(c)(3) organization. After more discussion, Kamala withdrew her motion. The matter was tabled until more information could be obtained.

Meeting was adjourned. Next meeting will be Tuesday, April 21, 2009, at 6:30 pm at the offices of Wall Residences.

Respectfully submitted,
Dede McGrath
Recording Secretary

February 17, 2009 Meeting

2009-02-14T18:02:00.000-08:00

This month's meeting will be held on Tuesday in the basement room of the Town Hall. We will discuss the coming Antique Fair, the Town Park and many other things. Everyone is welcome to come.

January 2009 Minutes

2009-02-14T18:00:00.000-08:00

PARTNERSHIP FOR FLOYD
MONTHLY MEETING
January 19, 2009

President Kamala Bauers called the meeting to order and welcomed everyone.

Present were: Shannon Atkins, Mitch Cundiff, Nanette Johnson, Jane Cundiff, Mike Maslaney, Sam Moore, Jo Mandzak, Kamala Bauers, Karin Grosshans, and Dede McGrath.

The minutes from November 17, 2008, were read and approved. Nanette asked why the Schools Sidewalk program was not included. Kamala indicated that the program was mentioned informally so was not included in the minutes. Kamala also indicated that we had missed the deadline and would have to wait until next year.

Treasurer’s Report: Sam reported that he did not have an updated report. The balance was still $5,641.09.

Old Business:

Park Planning Committee Report: Jane reported that the Park Planning committee has met and that the meeting was good. Mitch passed around some photos of the park area that had been enhanced to include park elements so that people could get an idea of what it might look like. Jane reported that the committee met at the park site and that this was very useful for discussing park elements and possible locations. Jane reported that they had some musicians in attendance (the Tranyhams) and that this was helpful. Jane reported that the old tree will be cut down. Nannette suggested contact Bill Graffy to come and cut the tree down and make bowls or key chains from the wood to sell as a possible fundraiser. A suggestion was made to have Lanny Bean come and look at the tree to see if it can be carved in a sculpture. Nanette volunteered to contact both. Kamala reported that it was suggested that the grass be mowed and the area used this spring prior to the park being completed. The nest committee meeting is January 22, 2009, at 5:00 pm at the town office.

Antique Show Report: Nanette reported that she has sent out information to possible new vendors. She asked the board their opinion on whether to refund the booth fees due to inclement weather or hold fee for the next year’s show. Jo indicated that the Woman’s Club does not refund booth fees for inclement weather and that we should not try to. Nanette reported that the appraisals will start at noon. She has had no answer on her inquiries for music and has made the decision to not to try to have music this year. Nanette brought a request from one vendor to set up a sign advertising his business at his booth; the board did not have a problem with that. Nanette want to have complimentary coffee and food for the vendors during set-up again this year. Dede will handle that. Nanette reported that she asked Gary long about an auction. Gary said he would do it and Ann Pendrak will do the administration work. She still needs to get items for the auction but will work on that in the next month. She reported that she has reserved the Bank of Floyd display and will be setting up the display on February 2, 2009, in the morning. Anyone who has item for the display should bring them to the Bank of Floyd at that time. Nanette reported that she will report on food next month.

Earth Day Committee Report: Jack was not present but Kamala reported that they have begun meeting. Fred First and Gary Bobbitt are helping in the coordination again this year. The event will be held on April 4, 2009, at the Floyd County High School. Kamala did not have the event title but indicated it had to do with local economy.

Heritage Music Report: Kamala reported that the Heritage Music series was completed and that the report being done. Kamala was happy with this project as it entailed little work for the Partnership, however, we can use this in future grant proposals and projects.

New Business:

Vision 20/20: Kamala reported that there is a new planning document being worked on by the PDC for New River Valley. This document is updated every 5 years and it is important to the Partnership as it is the document we need to have all of our future projects listed in in order to have a better chance at getting funding and applying for grant, especially ARC, CNDG and tobacco grants. This time they are concentrating on the whole New River regional area rather that county by county. There will be a meeting on March 12, 2009, at the Floyd County Store. Point of Contact from the PDC is Marty Holliday.

Nominating Committee Report: Jo presented the slate for election of directors; the report is attached hereto and incorporated by reference. There was one open seat available. Jane Cundiff agreed to become a board member. Jack Wall and William Bell stepped down from the board due to their work schedules leaving two openings. Up for re-election were the following: Dede McGrath, Lorice O’Conner, Kamala Bauers, Skip Pendry, and Nanette Johnson. Sam made a motion to accept the slate as presented; Nanette seconded; the motion was passed. Nanette made a motion to appoint two new members, Mitch Cundiff and Shannon Atkins, to the open seats vacated by Jack Wall and William Bell; Karin seconded; the motion was passed.

Election of Officers: The Board of Directors elected the following to directors as officers:
Karin Grosshans – President
Mike Maslaney – Vice President
Jo Mandzak – Treasurer
Dede McGrath – Recording Secretary
Jane Cundiff – Corresponding Secretary

Membership: Dede will be the Membership Chair.

June Social: Kamala announced that she would like to host a social for the Partnership membership at her home in June. More information will follow.

Meeting was adjourned. Next meeting will be Tuesday, February 17, 2009, at 6:30 pm at the Hotel Conference Room. Note: this is a change in the meeting schedule. We will no longer be meeting on the third Monday. We will now be meeting on the third Tuesday.

Respectfully submitted,
Dede McGrath
Recording Secretary

Meeting Minutes for Nov 17, 2008

2008-12-17T16:18:00.000-08:00

PARTNERSHIP FOR FLOYD
MONTHLY MEETING
November 17, 2008

President Kamala Bauers called the meeting to order and welcomed everyone.

Present were: Mitch Cundiff, Jo Mandzak, Kamala Bauers, Karin Grosshans, Jane Cundiff, Jack Wall, Nanette Johnson, Sam Moore, Karen Thompson, Charles Kingrea, Shelby Kingrea, Shannon Atkins, Grey Lineberry, and Dede McGrath.

The minutes from October 20, 2008, were read and approved as amended.

Treasurer’s Report: Sam reported that we have a balance of $5,641.09; a copy of the treasurer’s report is attached and incorporated by reference. He reported we had received a check for the Heritage Music series held by the Country Store. Sam also reported that he added a check from last year for insurance for the antique show that was not used back into the account.

Old Business:

Park Planning Committee: Korene Thompson gave a presentation of the results of the park design charette and the park conceptual drawing by Hill Studios. The charette asked for input on how the park should/could be used, what people would like to see in the park, essential components, and things that would be uniquely Floyd. The charette results and design brought to light a lot of issues that the Design Committee will have to address. It was estimated that fund raising and park design could take about a year, but that the first stage of the park could be completed by 2010. It was indicated that there is a need for musicians and gardeners/landscapers on the committee. Kamala reported that she is working on a job description for the design committee and that the committee will have to meet frequently in order to have the design completed in a year. She reported that an article and emails will be going out inviting people and organizations to join the committee. Discussion followed about some issues and suggestions for the committee such as: making the best use of the lay of the land and utilizing low maintenance elements and landscaping, concerns regarding vandalism, liability, etc, possibly doing the park in phases and encouraging business to take on building a portion of the park as an in-kind donation. The park design committee will have its first meeting on December 8, 2009, at 4:00 pm in the Hotel Floyd Conference room. The park design committee will be meeting twice a month.

Antique Show: Nanette reported that Gary Long contacted her to let her know that he now had an auctioneer’s license and would be willing to conduct an auction for us with 10% of the proceeds going to Partnership. Discussion followed about holding an auction during the antique show. It was suggested that it could be held in the auditorium. It was also suggested that we might try to get some entertainment for the show; Nanette suggested trying to get the “Wright Kids” from Rocky Mount to come play.

TEA-21: Korene reported that we are awaiting the land owners to sign easements for the gateway signs.

New Business:

Town Design Conference: Shannon Atkins gave a short presentation of a Town Design Conference and Workshop that he attended. He indicated that Floyd might benefit from such a workshop and gave Partnership information on the grant application. Proposal for 2009 are due by December 10, 2008. This workshop could help with park design, trails design, etc. The grants run annually so if we could not apply this year, we could apply next year. A committee was formed to work on a proposal: Shannon – chair, Jane, Kamala, Mike, Grey Lineberry volunteered for the committee.

December Meeting: There will be no meeting in December. The Executive Committee will meet in December to discuss the January Annual meeting.

Announcements: None

Meeting was adjourned. Next meeting will be January 19, 2009, at 6:30 pm. Place to be determined. This will be the Annual meeting of the organization. Elections for Board members and officers will be held.

Respectfully submitted,
Dede McGrath
Secretary

No December 2008 monthly meeting

2008-11-30T13:22:00.000-08:00

See you on January 19, 2009 (the third monday) to begin planning the new year's projects.

January 21, 2008 meeting

2008-01-12T01:23:00.000-08:00

Dear Partnership for Floyd Members and interested potential members,

This is an outline of projected work for the Partnership for Floyd in the coming year. If I this sounds interesting to you and / or you have the time please join us. Our next meeting will be January 21st at 6:00pm at the Hotel Floyd Conference Room in the Village Green.

This meeting will include a vote for new Board Members. If you are not currently serving in a leadership capacity, but would be interested in this opportunity- please let us know.

This is a summary of topics on our current list for discussion- however, we are also open to hearing from all of you on topics you feel are important for this organization to address. ·

---Antique Show and Appraisals (February meeting focus) – our primary fundraising event – Event date – March 9th 11:00-4:00 Floyd County High School- (Nanette is organizing the event- appraisers and vendors, and securing the location, Kamala Is working on the publicity) homemade soups and breads to be served (Mark is organizing the food- volunteers to make homemade soup will be needed). Help in all areas is most welcome. ·
-- Earth day event April 19th at the Floyd County High School. The primary focus of this event is to provide information to Floyd citizens on environmental issues that are important to our area- such as water/ landfill, a speaker has been lined up from the state water control board, there are local people who have been or will be invited to speak as well (Fred First) one idea under consideration is the Partnership sponsoring a "science fair" for the students with prize money attached to increase student involvement and encourage their parents to come out on the day to see their student's project. Billy Weitzenfeld's group is interested in working with the Partnership on this project. A committee has been formed to work on this event- contact Jack Wall (chair of the committee) for more information. 392-4381 · ---Lineberry Memorial Park- Partnership to sponsor another planning event sometime in May?/ June ? – as directed by the Town of Floyd. Partnership members are also available to talk with community groups about the Lineberry Memorial Park and the need to raise funds to support finishing touches to the park. Raffle will begin in March and drawing will be held at this event with all funds going to the park. ·
-- The restoration of the Old Jacksonville Cemetery was actually the primary reason the Partnership for Floyd was formed. This has been proven to be a very difficult area to be effective in. The TEA 21 grant has been slow to be implemented (mostly because of VDOT rules). However, I would like to keep this as a topic of discussion, and for the Partnership to be available to help with this project as we can. We did write a grant for this purpose that was denied last October from the Roanoke Community Foundation. I think there may be other opportunities for grants, however, and we may get a "yes" next time. · Working with other civic organizations for continued work on the beautification of the Downtown Floyd area, from the Floyd County Woman's Club, to the Rotary and the Chamber of Commerce (and any other interested group).

Thanks! Kamala BauersChairperson, Partnership for Floyd(540) 392-4382

November 19 Meeting 2007

2007-11-01T22:10:00.000-07:00

November’s meeting will be held at the

Hotel Floyd Conference Room in the Village Green

on November 19th at 6:00 pm.

Everyone is welcome to attend.

October Partnership Meeting

2007-09-23T06:28:00.000-07:00

Dear Partnership Members,

Our next meeting will be held October 22nd (notice the change in dates – 4th Monday, rather than 3rd – this is due to an unavoidable schedule conflict), at the Zion Lutheran Church Fellowship Hall- 7pm. This meeting will be advertised in the Floyd Press.

Agenda items will include an update on the grant application for the cemetery restoration and updates on the grant work.

Please let me know if you have questions or concerns.

Thanks!

Kamala

Agenda for July 16 Meeting

2007-07-11T08:39:00.000-07:00

Partnership for Floyd Meeting
July 16, 2007 7:00pm
Agenda

I. Welcome
II. Minutes
III. Treasurer’s Report- present bills for payment for the ice cream social expenses
IV. Old Business:
a. Updates on CDBG
b. Updates on TEA- 21 – Gateway sign, Cemetery and Sidewalk Committees
c. Web site
d. Ice Cream social report and Warren G. Lineberry Memorial Park planning
V. New Business
a. New members
b. Roanoke Community Foundation grant application
c. Networking – presentations to other community groups – Rotary Club?
d. Other business brought before the board

Membership

2007-07-09T07:03:00.000-07:00

Yearly dues for members are now only $5 for single, $10 family and $25 business for January through December. Membership fees can be mailed to Partnership for Floyd, PO Box 53 Floyd, VA 24091. We are a registered 501c3 (non- profit) corporation.

Please contact Dede McGrath in Floyd at 745-5600 or email her at info@schroeder-law.com if you need more information about membership. For a membership form - click here.

The list of members below contains all those who are presently on the email list and does not reflect membership fees.

Bauers, Kamala
Cundiff, Jane & Ken
Hodges, Karen
Johnson, Nanette
Mandzak, Jo
Maslaney, Michael
McGrath, Dede
Moore, Sam
Wall, Jack
Bell Gallery, Bill & Joanne Bell
Country Store, Woody & Jackie Crenshaw
Dylan Locke Productions, Heather Krantz
Highland Hardwoods, Sam and Brenda Hancock
Blackburn, Robert & Becky
Day, John & Lori
Demory, Nancy
First, Ann & Fred
Grosshans, Karin & Kurt
Hodge, Becky
Ingoldsby, Kathleen
Legg, Libby
Lineberry, Betty
Martinez, Elaine
Miller, Anga
Nathan, Virginia
O'Connor, Lorice
Pendry, Barbara & Skip
Petrie, Linda & Larry
Pomponio, Becky & Joe
Schroeder, Harrison and Michelle
Wiley, Mary & David

If you would like to remain anonymous, please email Jane Cundiff at partnershipforfloyd.gmail.com to remove you from this list.

Partnership for Floyd Meeting of July 16

2007-06-06T08:40:00.000-07:00

Our next meeting will be Monday, July 16. We will review the results of the Ice Cream Social and discuss suggestions made for the Warren G. Lineberry Memorial Park. All Floyd County residents are invited to come to the meeting or even become a member - for only five dollars! We will meet at Zion Lutheran Church at 7pm.

Working meeting Tuesday May 29

2007-05-29T06:15:00.000-07:00

There will be a working meeting Tuesday May 29 to plan the Lineberry Memorial Park June 23rd event to bring town members together for discussion and ideas. All are welcome to join us at 6:00 pm at the Floyd Town office at 138 Wilson Street in Floyd.

Meeting of May 21, 2007

2007-05-24T11:14:00.000-07:00

Although a few good members of the Partnership were missing, the rest of us continued to plan future actions in Floyd.

The next monthly meeting will be at Zion Lutheran Church on Monday, June18 at 6:00 pm.

Minutes for May 21, 2007

2007-05-17T14:27:00.001-07:00

Partnership – For – Floyd
Board Meeting (Working) Minutes
May 21, 2007

This meeting was a working meeting in lieu of a regular board meeting.

Members present: Kamala Bauers, Nanette Johnson, Jack Wall, Karen Hodges, Karin Grosshans, Jane Cundiff, Lorice O’Connor, Dede McGrath, and Janice Yearout.

Dede acted as secretary.

1. Some discussion took place about the construction that will be starting on the town façade and other projects. Nanette suggested we have a sign that reads something like “Partnership-for-Floyd at Work”.

2. Karen Hodges gave an update of the CDBG grants:
- Façade Program: The 2-way contracts are done and work is starting on those. The 3-way contracts are underway now.

- Parking Lot: Bid was run and had to be extended to June 28, 2007. Information was disseminated regarding a mandatory contractor pre-bid walk thru meeting on June 12, 2007. Attendance at this meeting is mandatory or bid will not be accepted. Need to have a nice working relationship with Town, and businesses in the project area, ie: Mama Lazardos, Village Green, hotel, etc.

- Loan Pool: Continues to be available. Application for pool help must be submitted through Advisory Board. If town continues to keep going for 5 years, the town then can keep the money.

3. Karen gave update of TEA-21 grants: TEA-21 Grant: Phase 1A has been awarded and funded. Phase 1B has been awarded and funded, and we are waiting for the contract. Phase 2 has been awarded, but not yet funded. Phase 3 has been awarded, but will be only partially funded. What was not funded in phase 3 will be used to make up the next phase request. Sam and Karen are project managers for TEA-21.

- Phase 1A: Water tower restoration not going to happen due to lead paint hazard. The $16,000 for that will roll over into the next phase. It may be able to be used to restore retaining wall at School House Fabrics as the wall could be qualify as a “gateway” sign.

- Park A&E may be able to come under TEA-21 by being included in “parkway” as size of “parkway” was not stipulated in TEA-21.

- Phase 2: Drainage issues are being looked into. A retention/detention pond may be a possible solution.

- Sidewalk Committee:

- Hotel Floyd: The hotel is getting a new road access. It will be located behind the Old Church Gallery. Lewis Alley will become a new park/green space for town.

- Wall Committee: Done with sitting walls.

- Warren G. Lineberry Memorial Park: Michael Hedgepath is the new architect for the project. He is doing the work for free. Concerns were expressed that he may be unaware of the partnership’s role in the park and planning. Money has been taken out for a shurette. Michael wants to have one with limited people, however we feel whole town needs to feel like it had some input into park design. Partnership needs to be involved.
Kamala wants to bring in various other organizations (ie: Rotory, etc.) to be on the advisory committee. Partnership could then develop a “wish list” from the shurette to give to the A&E and let them design the park from the list. Partnership will organized a shurette as an Ice Cream Social. Kamala will get permission from Town Council. Shurette should be held near proposed park site. Letters will be sent out containing list of what is proposed already and will ask for discussion of ideas and proposal of new. A planning committee for the shurette will meet on May 29, 2007, at 6:30 pm, place TBA. Proposed dates for event are Jun 24 or 23. It is important that announcement get into the Floyd Press by June 11 and run for 2 weeks.

4. Membership: Dede will work on a membership drive. It was discussed that Partnership should try to take advantage of upcoming events, such as July 4th and the Harvest Festival, etc., to promote membership, as well as, promote park and other project planning and disseminate project information.

5. Scrapbook: Jane was looking for the scrapbook to add stuff to the website. Jane will get with Mike Muslaney for his help with a summary of our projects for the website.

The next regular board meeting will be June 18, 2007, at 6:00 pm at Zion.

Partnership for Floyd Home Page